9. ORGANIZER.
9.1 Address Manager
9.1.1 What is the "Address Manager"?
9.1.2 Starting the "Address Manager"
9.1.3 Using "Add Address"
9.1.4 Searching For an Address
9.1.5 Backing up and restoring the address list
9.1.6 Importing and Exporting CSV
9.1.7 Advanced Functions.
9.1.8 Synchronizing With Microsoft Outlook
9.2 Schedule Manager
9.2.1 Overview
9.2.2 Starting "Schedule Manager"
9.2.3 Setting time and date
9.2.4 Adding a Schedule
9.2.5 Search Schedule
9.2.6 Modify Schedule
9.2.7 Deleting a Schedule
9.2.8 Printing a Schedule
9.2.9 Saving Appointments as a File
9.2.10 Backing Up and Restoring Your Appointments
9.2.11 Setting Alarm Option
9.2.12 Synchronizing With Microsoft Outlook
9.3 Database Manager
9.3.1 Table Manager
9.3.2 Add Record
9.3.3 Search Records
9.3.4 List of Records Found
9.3.5 Setting Backup Options
9.3.6 Backup Database
9.3.7 Restore Database
9.3.8 Importing and Exporting CSV
9.3.9 Creating a table from CSV

9. Organizer.
The "Organizer" menu contains items you would normally find in an electronic or paper "organizer". It contains 3 items: "Address Manager", "Schedule Manager", and "Database Manager".
Open the "Organizer" menu by navigating to "Organizer" in the main "Program" menu, or just by pressing "O from the main menu.

9.1 Address Manager

9.1.1 What is the "Address Manager"?
The "Address Manager" is a program that you can use to keep track of your contact information for friends and colleagues, such as company addresses, home addresses, e-mail addresses, as well as other information.
The "Address Manager" consists of two main dialogs: "Add Address" for entering contact information, and "Search Address" for retrieving this information. 
In the "Organizer" menu, you can quickly jump to an open the "Address Manager" by typing "a or by navigating to the "Address Manager" and pressing "Enter". 
Before going into the details of how to use the "Address Manager", let's discuss the structure of address data.
The data in the "Address Manager" consists of a set of records. A "record" is a collection of contact information about one person or company. Each record contains 22 fields. These 22 fields are: "Last name", "First name", "Company name", "Title", "Mobile phone", "Home phone", "Home fax", "Company phone", "Company fax", "Home street address", "Home city", "Home state", "Home zip code", "Home country", "Company street address", "Company city", "Company state", "Company zip code", "Company country". "Home e-mail", "Company e-mail", "Home page", and "Memo". Thus, one record contains all the information you can keep about a person or company.

9.1.2 Starting the "Address Manager"
When the "Address Manager" is opened, the "Search Address" dialog is displayed. The U2 prompts, "Last name:" 
You can use the menus to conveniently browse and execute all of the available commands. To open the menu, press "Space-M" or "F2".  Select a menu item using "Space-1" or "Space-4" , and press "Enter". Or, you can press "Space-M or "F2" followed by the shortcut for the corresponding menu item. The Address Manager also contains various lists and dialog boxes. Use "Space-1" and "Space-4" or the Up and Down scroll keys to navigate menus, settings or file lists. Use "Space-4-5" and "Space-1-2" or "F3" and "Space-F3" to tab and Shift-Tab among controls in a dialog. For the purrposes of these instructions, we will generally refer to using "F3" and "Space-F3" or simply "Tab". However, in these instances, "Space-4-5" and "Space-1-2" can also be used. Press "Enter" to execute an item.

9.1.3 Using "Add Address"
This dialog allows you to enter new addresses. Select "Add Address" from the menu, or press "Enter-I" directly from in the "Address Manager".

9.1.3.1 Entering Contac information
The "Add address" dialog contains a list of 22 input fields, the "Memo" field, a "Confirm" button, and a "Cancel" button. In the input fields, enter the information corresponding to the 22 fields of a record. You can move from one field to the next using "Space-1" and "Space-4" or the up and down scroll keys. You do not have to fill in all the fields, simply leave blank those you do  not need to use. 
You can also use the cursor routing keys to move from one field to the next. In any input field, if you press the first cursor routing key to the left, the first input field ("Last name:") is displayed and you can type a name. To enter a mobile phone number without entering other information, press the 5th cursor routing key, then enter the phone number. To jump to the "Home e-mail" field, the 20th field, press the 20th cursor routing key.
If you press the 23rd cursor routing key, or any key to the right, you hear a warning sound as there are only 23 fields in a record.
You can enter telephone numbers using computer Braille (without a number sign) or regular grade 1 Braille (with or without a number sign). To enter a dash, press "Space" or "dots 3-6". To put an extension number after any phone number, enter the phone number as described above, and then type a comma (,(, followed by the extension number, as in "000-000-0000,100."  In this case, Press "dot 6" to enter the comma in computer Braille or "dot 2" in grade 1 Braille.
When you enter a home page address or an e-mail address, enter the information using computer Braille. For the @ (at sign), press "Space-u (dots 1-3-6)" then "dot 4". A period or dot in a home page address (or an e-mail address) should be entered as "dots 4-6". A colon can be typed in using "dots 1-5-6" and a slash can be typed in using "dots 3-4".
Tab to the "Memo" field. You can type in multiple lines of text in the "Memo" field. 
When you have entered information in the desired fields, Tab to the "Confirm" button and press "Enter". Or, just press "Enter" from any field. To cancel the contact entry, Tab to "Cancel" and press"Enter". After canceling or adding an entry, you are placed in a new blank record. 

9.1.3.2 Setting Add Address Fields
There are 22 fields in a record, but you may not want to enter information in every one of the 22 fields. You can use "Set Address Fields" to select only the fields that you need.
To use this function, Select "Set Address Fields" from the menu, or, press "Enter-O" from the "Add Address" dialog. On the right side of each field name, "used" or "unused" is displayed. The default value is set to "used". To toggle the value, press "Space".
After setting all the fields you want to change, Tab to "Confirm" and press "Enter". To cancel changes, press "Space-E". 

9.1.4 Searching For an Address

8.1.4.1 Using "search address"
The "Search Address" dialog enables you to search for specific records in the "Address Manager". The "Search Address" dialog is opened automatically when the "Address Manager" is launched. To open "Search Address" from "Add Address", you can either select it from the menu, or press "Enter-S" from the "Add Address" dialog. "Last name" is displayed as this is the first field in the address data. 
Type a last name to search for and press "Enter". Press "Enter" without entering text to search, and all records are shown. To search by a different field, navigate to it using "Space-4", type the search text in the edit box, and press "Enter".  
You can move among found records using "Space-1" and "Space-4". To navigate fields and records in the search result list, you can use the following hot keys:
Move to a previous field in a record: Space-2
Move to the next field in a record: Space-5
Move to the first field in a record: Space-1-3
Move to the last field in a record: Space-4-6
Move to previous same field different record: Space-3
Move to next same field different record: Space-6
If the field contains an e-mail Address, you can press "Enter" to launch the e-mail program and send an e-mail to that person. If a field contains a web page, you can press "Enter" to open the page in your default browser. 
When you enter text to be searched, you do not have to type the entire content of a field. For example, to find a record about "Edward", type in "ed" in the "search name" field. Then, all the records whose name field contains "ed" are found.

9.1.4.2 Setting Searching Address Fields
This option enables you to select the fields that you want to search. Select "Set Address Search Fields" from the menu, or press "Enter-O" from the "Search Address" dialog.
All the address fields are displayed. Press "Space", to toggle the value of a field between "used" and "unused". 

9.1.4.3 Using "Add Address" In "Search Address"
To access the "Add Address" command from the "Search Address" dialog, select "Add Address" from the menu, or press "Enter-I" from the "Search Address" dialog.

9.1.5 Backing up and restoring the address list

9.1.5.1 Backup Address List
If you perform a hard reset, or if your battery dies, all of the data in the "Address Manager" is lost. Thus, it is very important that you make a backup file every time you make a change to the address list. Select "Backup Address List" from the menu, or press "Enter-U" from anywhere in Address Manager. 
If you already have a backup file, you are prompted, "Backup file already exists. Continue to backup? Yes". If you have made changes to your address list, press "Enter" to create a new backup file. To keep the previous backup file press "Space-4", to move to "No", and press "Enter". When you create a backup file in your address list, you will have a new backup file with the extension DAT, and you will have another file with the extension BAK created from the previous "address.dat" file).

9.1.5.2 Restore Address List
To restore the address list after a hard reset, select "Restore Address List" from the menu, or press "Enter-R" from anywhere in Address Manager.
If you already have an address list, you are prompted, "Address file already exists. Which do you prefer? Append". If you press "Enter", the backup address list is appended to the current address list. If you press "Space-4" once and press "Enter" on "Overwrite", the new backup file is restored, erasing the old backup file.

9.1.5.3 Setting Backup Options
You can backup your address list automatically using the "Set Backup Options". Select "Set Backup Options" from the menu, or press "Enter-E". 
"Backup Options" dialog has three controls: "Backup mode" radio button, a "Confirm" button, and a "Cancel" button. The "Backup mode" has three radio buttons: "Always backup changes when exiting", "Manual backup", and "Prompt backup changes when exiting". Move through the radio buttons using "Space" and "Backspace". Press "Enter" to save your setting.
The default backup mode is set to "Prompt backup changes when exiting.

9.1.6 Importing and Exporting CSV
"CSV" is the acronym for Comma Separated Value. A CSV file is used for the digital storage of data structured in a table form, with the information in the various columns separated using commas. The "Address Manager" can import a CSV contact file created using MS outlook or some cell phones. You can also export a CSV file of your contacts for use on other devices.

9.1.6.1 Import from CSV
You can import the data from a CSV file in to the "Address Manager", using this function. Select "Import from CSV" from the menu, or press "Backspace-I" from anywhere in the Address Manager. The "Import from CSV" dialog has the following controls:
1) "File name" edit combo box
2) "Confirm" Button
3) "Cancel" Button
4) "Path search" list
Type the name of the file you want to import in the edit box. To browse for a file, "Shift-Tab to the path search list, and use normal file navigation commands to choose your file and press "Enter". 
To cancel the import, Tab to "Cancel" and press "Enter", or press "Space-E" or "Space-Z". 

9.1.6.2 Adding the data from the CSV file to the "Address Manager"
When the CSV file is imported, "Last name: unused 1/xx" is displayed. You can choose whether the data from the CSV file for each field should be imported. Some CSV files may contain data that is not equivalent to any of the fields in the "Address Manager", or you may simply not wish to import certain pieces of information.   
You are presented with a dialog that contains all the fields in the "Address Manager", a check box for allowing fields in the first record, and "Confirm" and "Cancel" buttons. Tab and Shift-Tab among these items.   For each "Address Manager" field, there is a list box containing "Unused" and all of the fields of the CSV file being imported. This allows you to choose which field of the CSV file should be imported into each field of the "Address Manager" data. Use "Space-1" and "Space-4" to move among the fields. If there is no equivalent field in the CSV file for an "Address Manager" field, select "unused".   
Often, the first set of fields in a CSV file represent field titles. For this reason, there is a check box for allowing fields in the first record to be imported or not. If the first set of fields does contain title data, make sure that the "allow fields in first record" item is not checked. 
To complete the import, Tab to "Confirm" and press "Enter". You are prompted, "Address file already exists. Which do you prefer?" The default value is "Overwrite". The setting values are "Overwrite" and "Add". You can either replace the existing file with the data imported from the CSV file, or you may add it to the existing address list. To change the setting value, press "Space", and press "Enter" to save the data.
If you search for records in the "Address Manager", the data from your CSV file should now appear in your results.

9.1.6.3 Exporting CSV
You can export the data from the "Address Manager" as a CSV file, using this function. Select "Export to CSV" from the menu, or press "Backspace-X". The "Export to CSV" dialog contains the following controls: 
1) "File name" edit combo box
2) "Confirm" Button
3) "Cancel" Button
4) "File storage" list
Type a file name for the exported data and press "Enter". To cancel this function, press "Space-Z". 
To change the location where the file is stored, Shift-Tab to the file list and use normal file and folder navigation to select the location. 

9.1.7 Advanced Functions.

9.1.7.1 Editing and Deleting Addresses
To edit information in a record, find the desired address by using the "Search Address" function, then move to the field you want to change by using "Space-2" or "Space-5". Select "Modify Address" from the menu, or press "Enter-M" to activate this command directly. You can now enter new information the field. When you have modified the information, press "Enter". The U2 saves the changes, and you are returned to the first field of the record.
To save the changes and exit modify mode, Tab to "Confirm",  and press "Enter". To cancel the modification, press "Space-E" or "Space-Z". 

To delete the record you are currently reading, select "Delete Address" from the menu, or press "Space-D" while viewing the record. You can also delete more than one record at a time by first selecting individual records with "Space", or by selecting all records with "Enter-A".

9.1.7.2 Printing addresses
This option allows you to print the selected records to a Braille printer or an ink printer. First, search the records to be printed with the "Search Address" command, then select the records that you want to print. To select a record, press "Space" on the record to be printed. To select all records in the "Address Manager", press "Enter-a", or choose "Select All" from the "menu", and press "Enter". 
After selecting the records to be printed, choose "Print Address" from the menu. You can press "Space-P" from the "Search Address" dialog.  The U2 prompts you to select a printer. Press "Space" to choose among "HP Printer", "Epson Printer" and "Embosser". Press "Space" again, and "Cancel" is selected.  Press "Enter" when the option you want is displayed.

9.1.7.3 Saving Addresses to a File
You can also save selected records to a file. 
Select "Save addresses As File" from the menu, or press "Enter-T" from the "Search Address" dialog. The "file save" dialog is displayed and you are asked to enter the file name and select a file format. After you type the file name, and select one of the available file formats, press "Enter" on "Confirm", and the selected records are saved. This dialog is the same as the "Save As" dialog in the Word processor, except that, here, when you are saving addresses to a file, the default file name is not displayed. Refer to section 5.1.4 to learn about the "Save As" dialog in the Word processor.

9.1.8 Synchronizing With Microsoft Outlook
The "Address Manager" can be synchronized with Microsoft Outlook on your personal computer to help you keep track of your information. For a more detailed explanation of how to connect the U2 to your computer and use ActiveSync or Windows Mobile Device Center to synchronize your contacts with Microsoft Outlook, please refer to chapter 15, "Using ActiveSync". 

9.2 Schedule Manager

9.2.1 Overview
The "Schedule Manager" is a program used to manage important information about appointments, anniversaries, and events. The Schedule Manager can also inform you of appointments at a specified time using alarms. You can start the "Schedule Manager" from the "Organizer" menu, by navigating to "Schedule Manager" with "Space-4" and pressing "Enter". You can launch the "Schedule Manager" from anywhere on the unit by pressing "F1-S". 
The "Schedule Manager" has two main dialog boxes: "Add Schedule" and "Search Schedule". In "Add Schedule", you can enter information for a new appointment. Using "Search Schedule", you can look for information about a specific appointment stored in the "Schedule Manager", and edit or delete the schedule information. 

9.2.2 Starting "Schedule Manager"
When "Schedule Manager" is opened, the "Search Schedule" dialog box is displayed. You are prompted for a "Find date:" with the current date filled in as the default. To add a new appointment or schedule, select "Add Schedule" from the menu, or press "Enter-I" from the "Search Schedule" dialog.

9.2.3 Setting time and date
Due to the nature of appointments and schedules, it is very important that dates and times are entered correctly to ensure that your schedule is accurate and you are alerted to your appointments at the proper times through the "Check Today's SCHEDULE" option as well as the alarms that can be associated with appointments in the "Schedule Manager". 
As date and time entry is associated with several programs on the U2, such as the "Wake up Alarm", the "time And Date" option in the SettingsMenu, and of course the "Schedule Manager", The U2 provides you with a consistent interface for entering time and date information in these dialog boxes. See section 3.1 for more information on entering dates and times.

9.2.4 Adding a Schedule
To add a new appointment, press "Enter-I" from the "Search Schedule" dialog. The "Add Schedule" dialog has a set of input fields, a "Confirm" button, and a "Cancel" button.

9.2.4.1 Start date
When you start "Add Schedule", the "Start date" edit box is displayed. To use the date displayed, Tab to the next field. To enter a new date, type month/day/year. If you press "Enter" accidentally after filling in this field, you are prompted, "no subject", then the focus moves to the "Subject" field.
* Note: If you have not searched for an appointment, or have searched by subject, the default "Start date" is today's date. If you have searched appointments by date, it is the last date for which you searched.

9.2.4.2 Start time
By default, this field shows the current time. Enter the time as hhmm or use navigation keys to select your appointment time. If you're using 12 hour format, the time is displayed in "am/pm" format. Otherwise, the time is displayed in 24 hour format. Using "12 hour" format, press "Space-X" to change between am and pm.

9.2.4.3 End date
By default, the end date is the same as the "Start date". To use this date, Tab to the next field. To enter a new date, type month/day/year and Tab to the next field.

9.2.4.4 End time
By default, the end time is the same time as you set in the "Start time" field. To change the time, type the time as hhmm.

9.2.4.5 Subject
Type the subject of an appointment. If you do not enter anything in this field, you cannot save the record. If you press "Enter" after typing in the subject, the record is saved, leaving the "Location" and "Memo" field empty, and the "Alarm time" field set to its default value ("Time of appointment"). Type your subject and Tab to the next field.

9.2.4.6 Location
Type the location of your appointment. Press"Enter" to save the appointment, or Tab to the next field.

9.2.4.7 Memo
In the "Memo" field, you can enter detailed information about an appointment. This is a multi-line edit box, meaning you can type more than one line of text. You can use most of the editing commands that are used in the "Word processor". You can leave this field blank if you wish.

9.2.4.8 Alarm Time
The "Alarm time" function allows you to set when you are reminded about an appointment. The alarm is set relative to the appointment time. For example, you may want the alarm to sound 30 minutes before your appointment, so that you are not late. The default value for this field is set to "Time of appointment". This means that the alarm sounds at the same time as your appointment. 
The time can be set anywhere from one minute to two weeks before the appointment. Use the same navigation keys as when setting the time and date. If you do not wish to have an alarm reminder, press "Space-1" to "Alarm off". After setting the "Alarm time", press "Enter" to save the appointment. 
If you have set the "Alarm time", it sounds at the specified time even if the U2 is turned off. To stop the alarm, press "Backspace-Enter".

9.2.4.9 Setting a recurring Schedule
Set this option when the schedule you are creating recurs at regular intervals. If it is unchecked, the schedule is set to occur once. To set a recurring schedule, check this box with "Space", then Tab to the resulting combo box for setting the recurrence pattern. You can select from "Daily", "Weekly", "Monthly" and "Yearly".

9.2.4.9.1 Daily
Select "Daily", and Tab to "Recurring interval of day" edit box. You can type a number between 1 and 999 to represent the number of days between recurrences. If you enter 1, the appointment recurs every day, and if you enter 2, it recurs every other day. Be sure the difference between the start and end date is shorter than the recurring interval value. For example, suppose that the appointment starts at 09:00, Feb. 1, 2006, and ends at 12:00, Feb. 2, 2006. If you set the recurring interval to 1, you receive an error message, "The appointment duration should be shorter than the recurring interval". This is because it is logically impossible that the appointment duration is 27 hours, and the appointment recurs every 24 hours. This rule is applied in the same way when you set weekly, monthly, or yearly recurring appointments. 
Tab to the "Set recurrence end date" check box. By default, it's unchecked, which indicates that the appointment recurs indefinitely. If you check this box, an edit combo box for entering the end date appears in the tab order.

9.2.4.9.2 Weekly
If you set the "Recurrence" to weekly, Tab to the "Recurring interval" edit box, and type the number of weeks between appointments in numbers from 1 to 999. As with daily, the appointment duration should be shorter than the recurring interval. 
Tab to a list box where you can select the day of the week on which the appointment recurs. To select or unselect the current item, press "Space". You can make more than one selection, thus the appointment recurs on more than one day during the week. If you don't select a day, it is set to the today's week day. 
Tab to the "Recurrence End Date" check box.

9.2.4.9.3 Monthly
If you set the "Recurrence to monthly", Tab to the "Recurring type" combo box. You can set the recurring type as "Date" or "Day of the week". "Date" is used when you want to set an appointment recurring on the same day of a month, for example, on the 17th of every month, or every other month. On the other hand, "Day of the week" is used when you want to set an appointment recurring on the same week and day of the week of a month, for example, on Wednesday of the second week of every month. After selecting the "Recurring type", Tab to the "Recurring interval", and type a number of months between appointments in numbers from 1 to 999. 
Different fields are shown in the Tab order depending on what you have selected in "Recurring type". If you set the "Recurring type" to "Date", an edit box appears for typing the day of the month for the recurrence. By default the "Start date" is shown. Tab to "Set recurrence end date" and make your choices.

9.2.4.9.4 Yearly
If you set the "Recurrence" to "Yearly", Tab to the "Recurring type" combo box. Select either "date" or "day of the week". If you set the "Recurring type" to "Date", you can set the month and the day of the month when the appointment recurs. If you set it to "Day of the week", you can set the month, the week, and the day of the week when the appointment recurs every year. After setting "Recurring type", Tab to the "Month for recurrence" combo box. Select the month of the year using "Space-1" or "Space-4". From here, different fields appear in the tab order depending on how you have set the "Recurring type". 
If you have set the "Recurring type" to "Date", the focus moves to "Day of recurrence" edit box. You can type a number between 1 and 31. Then, Tab to the "Set recurrence end date" check box. If the "Recurring type" is set to "Day of the week", you have to set "recurring week" and "Day of week for recurrence". 

9.2.4.10 Confirm and Cancel
If you press "Enter" on the "Confirm" button, the appointment is saved, and the "Add Schedule" dialog is closed.
Press "Enter" on the "Cancel" button, and the appointment information you entered is discarded, and you are returned to the "Add Schedule" dialog. You can also cancel the entry by pressing "Space-E". 

9.2.5 Search Schedule
When you start "Schedule Manager", the "Search Schedule" dialog is opened. You can also open this dialog from the "Add Schedule" dialog, by pressing "Enter-S" or selecting "Search Schedule" from the menu. There are two methods for searching an appointment: "searching by subject" and "searching by date". 
When "searching by subject", you can find a schedule using keywords in the subject field. When "searching by date", you can find schedules according to a specified date. To toggle the search mode, Select "Toggle Search Mode" from the menu, or press "Enter-F". The last search mode you used is saved when you exit the Schedule Manager. 

9.2.5.1 Searching by date
When you search by date, the U2 says, "Find date: (current date)".
If you press "Enter", the U2 searches for appointments occurring today. To search for another date, type the date in the format "mm/dd/yyyy", or use the "move by date" hotkeys. Press "Enter", and the appointments occurring on the chosen day are shown. If there is no appointment on that day, the unit announces, "There is no schedule registered". 
The first appointment is announced in the form of "date, time, and subject". If the appointment lasts for more than one day, "continuous schedule" is announced. If the appointment recurs, "recurring schedule" is announced. If you scheduled more than one appointment for that day, move among the appointments using "Space-1" or "Space-4". To move to the first appointment, press "Space-1-3", and to move to the last appointment on that day, press "Space-4-6". To move to the appointments on another day, press "Space-2" or "Space-5". The previous/next appointment occurring within four months is displayed. To move to the first appointment stored in the Schedule Manager, press "Space-1-2-3", and to move to the last appointment stored in the Schedule Manager, press "Space-4-5-6". To obtain details on an appointment, press "Enter". 

9.2.5.2 Searching by subject
When the Search Schedule" dialog is opened in this mode, the U2 says, "Search subject:" Type in the keywords to search and press "Enter". All schedules with the keywords are displayed. If you press "Enter" without typing text in the "Search subject:" edit box, the U2 displays all appointments in the  "Schedule Manager".
To move to the next or previous schedule, press "Space-4" or "Space-1" respectively. Pressing "Space-1-3" and "Space-4-6" move to the first and last items in the appointment list.
For recurring appointments and multiple day appointments, the U2 only shows the schedules of the first day if you search the schedule by subject. Press "Enter" on an appointment to read the details. Press "Space-E" to return to the appointment list. TO SEARCH other keywords, Tab to the "Search subject" edit box, and type new search text.

9.2.6 Modify Schedule
To modify an existing appointment, move to the appointment and select "Modify Schedule" from the menu, or press "Enter-M" from the search results list. If the appointment is a recurring schedule, a prompt, displaying "Recurrence appointment. Open type?" appears. Choose whether you want to modify the recurring schedule or the schedule for a specific day. If you select "This occurrence", your changes affect the appointment of the day, but the recurring appointments on other days are not changed. If you select "The series", your changes affect all the recurrences. 
The "Modify  Schedule" dialog contains the same controls as in the "Add Schedule" dialog. The only difference is that each field has the value entered previously. If you have made changes you wish to save, tab to "Confirm" and press "Enter". 

9.2.7 Deleting a Schedule
To delete a schedule, move to the schedule in the search results list. Select "Delete Schedule" from the menu, or press "Space-D" from the search results list. If the selected schedule is a recurring schedule, you are prompted, "Recurring appointment. Delete type?" is displayed. You can choose whether you want to delete the recurring schedule, or just the appointment for that day. If you select "This occurrence", only the current appointment is deleted. If you select "The series", all recurrences of the appointment are deleted. 
To completely initialize the Schedule Manager, select "Delete All Schedule" from the menu,  or press "Backspace-Enter-q" from anywhere in the Schedule Manager. You are prompted, "Delete all schedules" Yes". Press "Enter" to delete. To cancel the deletion, press "Space-4" to move to "no" and press "Enter".

9.2.8 Printing a Schedule
To print appointments, select "Print Schedule"  from the menu, or press "Space-P" from the search results list. The U2 asks you to specify the beginning date of the appointments to be printed. By default, the current date is displayed. You can specify another date using normal date entry and navigation procedures. Tab to set the end date of the appointments to be printed. Again, you can enter or select a different date than what is displayed. 
Press "Enter" and you are asked to select the type of printer to use. Press "Space-1" or "Space-4" to move between "HP Printer", "Epson Printer" and "Embosser". Press "Enter" to start printing. Please make sure the U2 is connected to the printer and that the printer is ready to receive information. When printing is complete, the U2 returns to the search results list.

9.2.9 Saving Appointments as a File
You can save appointments stored in "Schedule Manager" as a document. Select "Save Schedule As File" from the menu, or press "Enter-T" from the search results list. The U2 asks you to specify the beginning and end dates of the appointments to be saved just as with "Print Schedule". After setting the beginning and end dates, press "Enter", and you are prompted to enter the name and the format of the file to be saved. This dialog is the same as the "Save As" dialog in the "Word processor". 

9.2.10 Backing Up and Restoring Your Appointments

9.2.10.1 Backup Schedule
If you perform a hard reset, or your battery dies, all of the data in the Schedule Manager is lost. Thus, it is very important to create a backup file each time you change your schedule. To backup your schedule, Select "Backup Schedule" from the menu, or press "Enter-U" to activate this function directly.
If you already have a backup file, you are prompted, "Backup file already exists. Backup anyway? Yes". If you have made changes to your schedule, press "Enter" to create a new backup file. To keep the previous backup file, press press "Enter" on no. If you make a backup file again in the Schedule Manager, a new backup file is created with the extension DAT, and another file is created with the extension BAK containing your previous backup file. 

9.2.10.2 Restore Schedule
To restore your schedule after a hard reset, Select "Restore Schedule" from the menu, or press "Enter-R" to activate this function directly.
If you have an existing schedule, you are prompted, "Schedule file already exists. Which do you prefer? Append" or, press "Space-4" to move to "Overwrite". You can choose to add to or overwrite the current schedule with the backup file. If you choose to append, and the backup file contains appointments that also exist in your current file, you will have redundant appointments. If you choose to overwrite and your current schedule contains appointments the backup file does not, these appointments are lost. If you don't want to "Append" or "Overwrite", press "Space-4" once more, locate "Cancel", and press "Enter" on it.

9.2.10.3 Setting Backup Option
You can backup the schedule automatically by activating the "Set Backup Options" function. Select "Set Backup Options" from the menu, or press "Enter-E". 
The "backup Options" dialog has three controls, "Backup mode" radio button, a "Confirm" button, and a "Cancel" button. To move between the radio buttons, press "Space and Backspace".
The options are: "Always backup changes when exiting", "Manual backup", and "Prompt backup changes when exiting".
If you select the "Always backup changes when exiting", a new backup file is created automatically if you have modified or added to your schedule. 
If you select the "Manual backup", a new backup file is not created, even if there are changes to your schedule. If you select this option, you can only create a new backup file by using the "Backup Schedule" function.
If you select "Prompt backup changes when exiting", you are prompted, "Backup changes? Yes" if you have modified or added to your schedule. Press "Enter" on "Yes", and a new backup file is created before exiting the Schedule Manager. 
Press "Enter" to save  your setting.

9.2.11 Setting Alarm Option
You can open the "Set Alarm Options" dialog by pressing "Enter-O" or by pressing "Enter" on "Set Alarm Options" in the menu. This dialog has a list of alarm option fields, a "Confirm" button, and a "Cancel" button. Alarm option fields include "type of echo", "Alarm duration", "Alarm repeat interval" and "Repeat". You can move between these fields using "Space-1" or "Space-4". 
The "type of echo" option lets you set what type of alarm you would like to use to alert you to your appointment: an audio alarm, (bell), a vibration, or both (All). Press "Space" to cycle among the options.
You can change the duration of the alarm sound. You can set this option to a value that is between 5 and 600 seconds. The default value is set to 30 seconds. Enter the number in computer Braille or grade 1 Braille, without a number sign. 
When the alarm goes off, if you do not stop it with "Backspace-Enter", the U2 keeps giving you a notice about the appointment after a specified time interval. The "Alarm repeat interval" option allows you to change this interval. You can set the value anywhere from 1 to 60 minutes, the default value is set to 5 minutes. To change the value, type a number between 1 and 60 in computer Braille, or grade 1 Braille without a number sign. 
The "Repeat" field allows you to decide how many times the alarm will sound. You can set the value from 1 time to 10 times; the default value is set to 3. To change the value, type a number between 1 and 10. 
Press "Enter" on the "Confirm" button to save your settings. Cancel saving the alarm options by pressing "Enter" on "Cancel" or pressing "Space-e".

9.2.12 Synchronizing With Microsoft Outlook
The "Schedule Manager" can be synchronized with Microsoft Outlook on your personal computer to help you keep track of your appointments. For a more detailed explanation of how to connect the U2 to your computer and how to use ActiveSync or Windows Mobile Device Center, refer to chapter 15. 

9.3 Database Manager
The "Database Manager" is a program which can be used to create a database in the form that you specify. You can use the "Database Manager" to add records and search for data in your records. 
To launch the "Database Manager", navigate to it in the "Organizer" menu, and press "Enter". Or, launch the "Database Manager" from anywhere on the unit by pressing "F1-T". 
Database Terminology
A table contains at least one record, and a record consists of at least one field. You can specify attributes for each of the fields. In other words, a record is made up of a group of one or more fields, and a table is made up of one or more records.
When the "Database Manager" is started, it checks whether or not a table has been created. If no table has been created, a "Table Manager" dialog appears to take you through the process of creating a new table. If there is at least one table created, the "Search Records" dialog appears and the "Search" edit box is focused, so that you can search for data. To close the program while adding or searching a table, press "Space-Z". 
The general navigation keys for the ""Database Manager"" are as follows.
1. Moving among controls in a dialog.
Move to the previous control: Shift-Tab (Space-1-2) or Space-F3
Move to the next control: Tab (Space-4-5) or F3
2. Moving in a list box
Move to the previous list item: Space-1 or up scroll button
Move to the next list item: Space-4 or down scroll button
3. Changing the selection in a prompt box
Select the next value: Space-4, Space or down scroll button
Select the previous value: Space-1, Backspace or up scroll button
Open the menu by pressing "Space-M" or F2.

9.3.1 Table Manager
Use the "Table Manager" dialog to create, delete, or modify a table. This dialog contains the following controls.
1. Table name list: Displays the name of created tables, and their order in the list.
2. Add table button: Use this option, to create a new table.
3. Modify table button: Use this option, to change the name of a table, or modify the structure of the table, by adding or deleting fields.
4. Delete table button: Use this option, to delete the table that you have selected in the table name list.
5. Set default table button: Use this option, to set the table that opens by default when you run the program.
6. Close button: After closing the "Table Manager" dialog, and returns you to your previous position in the program. When there is no table created, if you press "Enter" on the "Close" button, the "Database Manager" program is closed.

9.3.1.1 Add Table
The "Add Table" dialog contains "Table name" edit box, "created fields" list, "Add field" button, "Modify field" button, "Delete field" button, "Previous field" button, "Next field" button, "Confirm" button and "Cancel" button. 
Suppose you want to create a table called "address book" which contains 4 fields: name, telephone, address, and memo. Create this table as follows.
1. In the "Table Manager" dialog, Tab to the "Add table" button, and press "Enter". 
2. The "Add Table" dialog appears, and the "Table name" edit box is focused.
3. Type "address book". 
4. Tab to the "created fields" list. As you have not yet added fields, "no items" is displayed in the list. As you add fields to this table, they are added to this list box.
5. Tab to the "Add field" button, and press "Enter". 
6. The "Add field" dialog is opened, and the "Field name" edit box is focused.
7. Type "name" in the edit box as this is the field title.
8. Tab to the "Field type" combo box. Choose "edit box" from the list as the name field is an edit box.
9. TAB to the "Set primary key" check box. To set the current field as the primary key, press "Space" to check it.
10. Tab to the "Confirm" button, and press "Enter". Now, the "name" field has been added to the "address book" table.

To cancel adding the field, Tab to the "Cancel" button, and press "Enter". If you have added a new field, you get a message saying that a new field has been added. The "created fields" list is shown again. Now, "name" field appears in the list, with the form, "name (edit box, pri) 1/1". Since only one primary key exists in a table, if you have set a field as the primary key, the "Set primary key" check box is not shown in the "Add field" dialog when you add another field. 
Add the "telephone", "address", and "memo" fields by repeating steps 5 through 10 above. Note that you will likely want to set the "Field type" of the "telephone" field to "number", "address" to "edit box", and "memo" to "multi line edit box". 
To change the name of a created field, move to the field in the "created fields" list. Press M or Tab to "Modify field" and press "Enter". "Field name: (selected field name)" is displayed. Type the new name for the field and press "Enter". Though you can change the name of a field, it is not possible to change the properties of a field once it is created.
To delete a created field, navigate to it in the list and press D or Tab to "Delete field" and press "Enter". 
To change the placement of a field in your table, navigate to it in the list and press P or N for "Previous" or "Next" field. Or Tab to the "Previous field" or "Next field" button and press "Enter".
Once you have added all of the fields you wish to add, Tab to the "Confirm" button of the "Add Table" dialog, and press "Enter". The "Add Table" dialog is closed, and the "table name" list box is shown again. The newly created table is added to this list, and "address book 1/1" is shown in the list. To close the "Table Manager" dialog, press "Enter" on the "Close" button, Or press "Space-Z". The "Search Records" dialog is opened, and the "name" field, the first field of the "address book" table, is shown. 

9.3.1.2 Modify Table
"Modify table" is used to modify the name or structure of a created table.  To modify a table, select "Table Manager" from the menu, or press "Enter-T". When the "Table Manager" dialog is opened, Move to the table that you want to modify, and press M or Tab to the "Modify table" button, and press "Enter". 
The "Modify Table" dialog is the same as the "Add Table" dialog. The only difference is that the "Table name" edit box, and "created fields" list contain the information already stored in the table. You cannot change the name of a table.
To add additional fields, Tab to "Add field" and press "Enter". You can also delete fields, modify field names, and change the position of fields as previously described. 

9.3.1.3 Delete table
Open the "Table Manager" from the menu, or press "Enter-T". Move to the table you want to delete, and press D or Tab to the "Delete" button and press "Enter". You are prompted, "Delete table? Yes". To delete press "Enter". To cancel, press "Space" to select "No", and press "Enter".

9.3.1.4 Set Default Table
When you set a table as the default table, each time the "Database Manager" is started, this table is displayed and you are placed in the search dialog. If you have created more than one table and you use one of them more frequently than the others, it may be convenient for you to set this table as the default table. If no table is set as the default table, the last table used is displayed when opening the "Database Manager". 
To set a table as the default table, open the "Table Manager, and the "table name" list is focused. Move to the name of the table you want to set as the default. Press S or Tab to the "Set default table" button and press "Enter". Or simply press "Enter" on the name of the table in the "table name" list. The U2 announces that the table is set as the default table, and the "Table Manager" dialog is closed.

9.3.2 Add Record
Use this option to add information to a table that you have created. When the "Database  Manager" is started, the "Search Records" dialog is opened. Select "Insert a New Record" from the menu, or press "Enter-I" from the Search dialog. 
Let's consider the "address book" table you created in the previous section. YOU can add records to this table using the method described below:
1. Open the Insert A New Record" dialog as just described.
2. The "name" field, the first field in the "address book" table, is shown. Type the name of the person for whom you want to create a record. 
3. TAB to the "telephone" field. Type the person's phone number. Since this field is a "number" field, a limited set of characters including numbers and hyphen is available. Enter a number without the number sign. If you press "Space" instead of "(hyphen), the hyphen is entered.
4. Tab to the "address" field. Type the address.
5. Tab to the "memo" field. Since this field is a "multi edit box", you can type multiple lines of text. 
6. Tab to the "Confirm" button and press "Enter" to save the record. Press "Space-e" or press "Enter" on the "Cancel" button to cancel the record creation.
The "name" field is focused again so you can add another record. 
To return to the "Search Records" dialog, press "Enter-S". To open the "Table Manager" dialog, press "Enter-T". If you open these dialogs while entering a record, you are asked to save the record. Select "Yes" or "No" by pressing "Space" or "Backspace", and press "Enter". 

9.3.3 Search Records
To search for information in your records, use the "Search Records" dialog. Select "Search Records" from the menu, or press "Enter-S". The "Search Records" dialog is opened, and the first field of the table is focused. Type the text that you want to search for and press "Enter". If you press "Enter" without typing text, all the records in the database are displayed.  
Using the Address Book example, the focused field is the "name" field. Thus, type a person's name in the edit box to look up "/her  record. If you have several records under the same name, you may wish to further specify the record you are looking for. To search for records using content from more than one field, Tab to another field and type text before pressing "Enter".   
The "List of records that matched your search, is opened. In the "List of Records Found", each record is shown in the following form. "(the name of the first field) : (other information in the record) xx/yy". "yy" is the total number of records found, and "xx" is the order of the current record in the list. If no record is found, you are informed, "No records found", and the current field is shown again, so you can type another search queery. Navigate records as follows.
Move to the next record: Space-4 or down scroll button
Move to the previous record: Space-1 or up scroll button
Move to the last record: Space-4-5-6
Move to previous same field different record: Space-3
Move to next same field different record: Space-6
Move to the first record: Space-1-2-3
Move to the next field: Space-5
Move to the previous field: Space-2
Move to the last field: Space-4-6
Move to the first field: Space-1-3

To delete a record, move to the record, and press "Space-D". You are asked if you really want to delete the record. Select "Yes" or "No" by pressing "Space" or "Backspace". If you press "Enter" after selecting "Yes", the record is deleted, and if you select "No", the deletion is canceled. 
To change the content of a record, move to the record, and press "Enter-M" from any field in the record. A dialog similar to the "Insert a New Record" dialog is opened. To change the content of a field, Tab to the field, and type the new content.  To save the modifications, press "Enter" after typing new content for all the fields you want to change. Or Tab to the "Confirm" button and press "Enter". To start a new search in the same table, press "Enter-S". To search for records in another table, press "Enter-T" to open the "Table Manager", and press "Enter" on the name of the table you want to open.

9.3.4 List of Records Found
The "List of Records Found" appears when the queery you typed in the "Search Records" function produces results. While using the "Insert a New Record" or "Search Records" dialog, select "List of Records Found" from the menu, or  press "Enter-R". 

9.3.5 Setting Backup Options
You can backup your database file, manually using the "Backup Database" function. You may also backup your database file automatically by using the "Set Backup Options". Select "Set Backup Options", or press "Enter". Or, press "Enter-E" to activate this function directly. 
The "Backup Options" dialog has three controls: "Backup mode" radio button, a "Confirm" button, and a "Cancel" button. There are 3 Backup modes: "Manual backup", "Always backup changes when exiting", and "prompt to backup changes when exiting". Use "Space" and Backspace" to cycle through the settings. Press "Enter" to save the option. 
1.  If you select the "Manual backup", it does not create a new backup file even if there are changes in the database. In this case, you can only create a new backup file by using the "Backup Database" menu.
2.  If you select the "Always backup changes when exiting", a new backup file is automatically created on exit if you modify or add to the database. 
3.  If you select the "Prompt to backup changes when exiting", if you have modified or added to the database, you are prompted, "Backup changes? Yes" when you exit the "Database Manager". If you press "Enter" on "Yes", it automatically creates a new backup file and exits the "Database Manager". If you press "Space-4" once and press "Enter" on "No", it exits without creating a new backup file.

9.3.6 Backup Database
If a hard reset is performed, or if your battery dies, all of the data in the "Database Manager" is lost. Thus, it is very important that you create a backup file every time you make a change to the Database file. Select "Backup Database" from the menu, or, press "Enter-U" to activate this function directly.
If you already have a backup file, you are prompted, "Backup changes? Yes". Press "Enter" to create a new backup file. To keep the previous backup file, navigate to "No", and press "Enter". When you create a backup file in your "Database Manager", a file called "UserDatabase.sdf" is saved.

9.3.7 Restore Database
To restore the database file after a hard reset, Select "Restore Database" from the menu, or press "Enter-O" to activate this function directly.
If you already have a database file, you are prompted, "Database file already exists. Restore? Yes". Press "Enter" to continue with the restore.   To cancel, navigate to "No" and press "Enter". 

9.3.8 Importing and Exporting CSV
"CSV" is the acronym for Comma Separated Value. A CSV file is used for the digital storage of data structured in a table form, with the information in the various columns separated using commas. The "Database Manager" can import a CSV file created using Excel or other programs and can also output data to a CSV file.

9.3.8.1 Import from CSV
You can only execute this function, when you are in "Add mode", or rather, when you are in the process of adding records.
To import the data from a CSV file in to an existing database, select "Import from CSV" from the menu, or press "Backspace-X" from anywhere in the Address Manager. The "Import from CSV" dialog has the following controls:
1) "File name" edit combo box
2) "Confirm" Button
3) "Cancel" Button
4) "Path search" list
Type the name of the file you want to import in the edit box. To browse for a file, "Shift-Tab to the path search list, and use normal file navigation commands to choose your file and press "Enter". 
To cancel the import, Tab to "Cancel" and press "Enter", or press "Space-E" or "Space-Z". 

9.3.8.2 Adding the data from the CSV file to the "Database Manager"
When the CSV file is imported, "First field: unused 1/xx" is displayed. You can choose whether the data from the CSV file for each field should be imported. Some CSV files may contain data that is not equivalent to any of the fields in the existing database, or you may simply not wish to import certain pieces of information.   
You are presented with a dialog that contains all the fields in the database into which you are importing, a check box for allowing fields in the first record, and "Confirm" and "Cancel" buttons. Tab and Shift-Tab among these items.   For each database field, there is a list box containing "Unused" and all of the fields of the CSV file being imported. This allows you to choose which field of the CSV file should be imported into each field of the current database. Use "Space-1" and "Space-4" to move among the fields. If there is no equivalent field in the CSV file for a given field in the current database, select "unused".   
Often, the first set of fields in a CSV file represent field titles rather than actual data. For this reason, there is a check box for allowing fields in the first record to be imported or not. If the first set of fields does contain title data, make sure that the "allow fields in first record" item is not checked. 
To complete the import, Tab to "Confirm" and press "Enter" to import the data. If you search for records in the current database, the data from your CSV file should now appear in your results.

9.3.8.3 Exporting CSV
You can export the data from the "Database Manager" as a CSV file, using this function. 
* Note: You must be in a list of found records to export to CSV.
Select "Export to CSV" from the menu, or press "Backspace-X". The "Export to CSV" dialog contains the following controls: 
1) "File name" edit combo box
2) "Confirm" Button
3) "Cancel" Button
4) "File storage" list
Type a file name for the exported data and press "Enter". To cancel this function, press "Space-Z". 
To change the location where the file is stored, Shift-Tab to the file list and use normal file and folder navigation to select the location. 

9.3.9 Creating a table from CSV
In addition to importing CSV data into existing tables, you can create a table from a CSV file. You can activate this function from anywhere in the "Database Manager". 
Select "Create Table from CSV" from the menu, or press "Enter-X".
You are prompted for the file name of the CSV you wish to use to create the table. Type it in the edit box, or "Shift-Tab" to the File List and use normal file navigation commands to select the file and press "Enter".
Braille Sense announces, "File successfully loaded" and displays the "Table creation" dialog. This dialog consists of a "Table name" edit box" followed by combo boxes for each of the fields in the CSV file, "Allow fields in first record" check box, a "Confirm" button, and a "Cancel" button. 
Type your desired name for the table in the edit box. Tab to the first field in the CSV file, and use "Space-1" and "Space-4 to move among your options for defining this field. 
* Note: field titles  are determined by information from the first line of the CSV file. Be sure the first line contains field information for correct and sensible importing of the data.
The options in the field definition combo box are: "Unused", "Edit Box", "Number", "Computer Edit Box", "Multi-Line Edit Box", "Date", "Time" and "Check Box". If you do not wish to import the information in the current field as part of the data set, choose the "Unused" item. If you wish to import the information, navigate to the type of form control most appropriate for the information in that field. For example, if the field contains a serial number or phone number, choose "Number". If the field contains e-mail addresses or web addresses, choose "Computer Edit Box". Tab to each of the fields in your CSV file and repeat this process.
When you finished defining the characteristics of the fields, Tab to the "Allow fields in first record" and press "Space" to toggle the check box to your desired setting. Because the first line of a CSV file often contains field titles rather than actual data, this option is unchecked by default.
When you have finished defining how your table should be created, Tab to the "Confirm" button and press "Enter". If you wish to cancel the table creation, "Press "Enter" on the "Cancel" button.