5. WORD PROCESSOR
5.1 File Menu
5.1.1 New
5.1.2 Open
5.1.3 Open in new Word Processor
5.1.4 Save
5.1.5 Save As
5.1.6 Saving password Protected Files
5.1.7 Close Current Document
5.1.8 Print
5.1.9 Settings
5.1.10 Exit
5.2 Edit Menu
5.2.1 Start Selection
5.2.2 Copy
5.2.3 Cut
5.2.4 Paste
5.2.5 Delete
5.2.6 Delete Blank Lines
5.2.7 Add to Clipboard
5.2.8 Clear Clipboard
5.2.9 Select All
5.2.10 Insert from File
5.2.11 Insert Date
5.2.12 Insert Time
5.2.13 Toggling Insert and Overwrite Modes
5.2.14 Check Spelling
5.2.15 Edit Language attribute
5.2.16 Font Setting
5.3 Go to Menu
5.3.1 Find
5.3.2 Find Again
5.3.3 Replace
5.3.4 Reverse Find.
5.3.5 Go to Location
5.3.6 Go to Previous Page
5.3.7 Go to Next Page
5.3.8 Set Mark
5.3.9 Go to Mark
5.3.10 Go to Previous Document
5.3.11 Go to Next Document
5.4 Read Menu
5.4.1 Read Selected Text
5.4.2 Read Beginning of Selected Text
5.4.3 Read from beginning to cursor
5.4.4 Read from Cursor to End
5.4.5 Auto Scroll
5.4.6 Read Current Sentence
5.4.7 Read Current Line
5.4.8 Read Current Word
5.4.9 Read Current Character
5.4.10 Read Cursor Position
5.4.11 Read Status
5.4.11 Read Selected Text in Current Language
5.5 Layout
5.5.1 Braille Document Layout
5.5.2 Print Document Layout
5.5.3 Braille Paragraph Layout
5.5.4 Print Paragraph Layout
5.6 Reading PowerPoint Files
5.7 Keys for Text Scrolling and Deleting
5.8 Hot keys in the Word Processor:

5. Word Processor

You can execute the "Word Processor" in a couple of ways:
- Press "Windows" to bring up the main "Program" menu. Navigate to "Word Processor" using the DOWN arrow, and press "Enter".
- Type "W" from the main menu to quickly jump to and open the "Word Processor".
- You can launch the "Word Processor" from anywhere on the unit by pressing "Windows-W". 

When you launch the Word Processor on the Braille Sense U2 QWERTY, you are placed in a new, blank document. The menu can be opened by pressing "Alt". Don't worry if you can't remember the exact shortcut keys for all of the Word Processor functions, as you can activate all the functions of the Word Processor via the Word Processor menu. The menu in the Word Processor consists of File, Edit, Go To, Read, and Layout. To access these menus, press "Alt" in the Word Processor, select a menu item, and press "Enter". Or, you can press "Alt" followed by the shortcut for the corresponding menu item.  For example to open the edit menu, press "Alt" to open the menu, and navigate to the Edit menu by pressing "Up arrow" or "Down arrow" and press "Enter". Or, press "Alt" and press "e". 
Before going in to more detail about the Word Processor, it is also important to note that while you are anywhere in a document, you can discover your location by pressing "Fn-s". In addition, if you are editing a document, and turn the Braille Sense U2 QWERTY off, it announces the status when you power back on. In the next few sections the features of the Word Processor are explained in more detail. The functions of each of the available menu items are also explained.

5.1 File Menu

The "File" menu contains the functions that allow you to create new documents, open documents saved to a disk, save edited documents, and print and emboss. It also contains various option settings. To select the file menu, press "Alt", and press "f". Or, press "Enter" on "File".

5.1.1 New

The new command creates a new, editable document. By default, the name of the new document is "noname.txt". The extension, ".txt" is the extension given to text documents that are created on the Braille Sense U2 QWERTY. It is the same file name that is created automatically when the Word Processor opens. 
Note: if you have changed your default document type in the "Global Options", the extension may be ".brl" or "HBL", as your default document type can be set to Braille, text, or Sense document.
To create a new document, select "New" from the "File" menu. Or, press "Ctrl-n". If "New" is executed while editing another document, you are prompted for the file type of the new document: "Sense Document (s)" is displayed first. If you press "down arrow" repeatedly, "Braille Document (b)" and "Text Document (t)" are displayed. Select the document type you want, and press "Enter".
"New" refers to creating a new, blank document after closing the document that is currently being edited. Closing the document currently being edited means that the document is erased from the temporary memory. If a new document is created or opened without saving the document currently being edited, the Braille Sense U2 QWERTY asks whether to save the current document, so that changes to it are not lost. When "Save: Yes" is displayed, users can select "Yes" To save the current document or select "No" in order not to save the changes. If you press "Space" once more and select "Cancel", the Word Processor cancels the new document, and returns to the current document.
 
5.1.2 Open 

The open command opens a document that has already been saved to a disk. Select "Open" from the "File" menu, or press "Ctrl-o". The "Open File" dialog is displayed. 

The "Open dialog" is a tool that helps you find documents that you want to edit and read. It consists of the "file list" (the list of files or folders in the current directory), "File name" (an edit box for typing the file name directly), "Type" (for choosing the format of the file you want to open), a "Confirm" button (for confirming the selection), and a "Cancel" button (for canceling the selection). To move among the controls, press "tab" or "shift-tab". 

When the "Open dialog" is executed, you are placed in the "File name:" edit box. YOU can type in a file name that you want to open, and press "Enter". The Braille Sense U2 QWERTY searches for the file in the "/flashdisk/My Documents" folder. If you have recently accessed other files, you can scroll through them by pressing "Up arrow" or "Down arrow"or the up and down scroll buttons. You can open a selected file by pressing "Enter". If you select a folder and press "Enter", the list of files in that folder is displayed.
To access a file that is on an SD card or USB memory stick, you can access the file in the "Open" dialog by moving to the "file list" using "shift-tab". Then, press "Backspace" until you reach the drive list. Use "Up arrow" or "Down arrow" to navigate among the drives until you reach the USB stick memory or the Sd card. Press "Enter" to open the storage device and the files and folders are displayed. 
When opening documents, The Braille Sense U2 QWERTY chooses the Braille grade depending upon the file type. For example, if you press "Enter" to select a file that has the extensions hbl or brl, or if you type in a file name with those extensions and press "Enter", the Braille Sense U2 QWERTY opens the selected file in Grade 2 Braille. You are not able to change the Braille grade in these documents. If you press "Enter" to select a file that has the extensions txt or doc, it opens the file according to the "View/Input grade" setting in "Global Options". After the file opens, you can switch the Braille grade among computer Braille, uncontracted Braille, and grade 2 Braille, using "FN-g". 
The Word Processor allows you to open and work with up to 10 files simultaneously. If you already have one document open, and you try to open another document, the Braille Sense U2 QWERTY asks you to save changes to the document that is already open. Once the document is saved, an open dialog appears. However, your original document remains open. You can move among open documents by pressing "shift-tab" for the previous document, and "tab" to move to the next document.

5.1.3 Open in new Word Processor

The "Open in New Word Processor" option works just like the "Open" option listed above, except that it opens the file in a second instance of the Word Processor. This option is useful when you want to have 2 documents open at the same time, and want to switch between them without saving and loading each.
To open a document in the second Word Processor, select "Open in New Word processor" from the File Menu, or press "Alt-o". The "Open File" dialog is displayed just as with the normal 'Open" option.


5.1.4 Save

The save command saves a document to a disk. To use this option, press "Alt" to open the "File" menu and execute the "Save" command by pressing "Enter" on it, or you can press "s" to quickly jump to and execute it. You can also use the hot key, "Ctrl-s" while editing a document.
If the document has not been saved previously, when you execute "Save", the "Save as dialog" opens. You can refer to section 5.1.4 for information on using the "Save as dialog".
If you execute "Save" after editing an existing document, Braille Sense U2 QWERTY saves the document with your changes under the same file name without opening a dialog. After saving a document, you are returned to document editing. 
When you have several documents open, you can save and close the focused document, by pressing "Ctrl-F4". The document is saved and closed, and your focus is placed in the previous document in the tab order.

Note:
1) Though you can open PDF and unprotected EPUB files in the Word Processor, they cannot be saved under these file types as editing in these formats is not supported. If you save one of these documents, the "Save as" dialog opens so that you can save in one of the file types supported by the Braille Sense U2 QWERTY. 
2) When saving as "rtf" and "doc", the file formatting is lost as the creation of advanced formatting is not supported in the Braille Sense U2 QWERTY. 

5.1.5 Save As

The "Save As" option is used to save a document under a different file name, in a different location, or as a different file type. To execute this command, press "Alt", and press "Enter" when the "File" menu is displayed. Move to "Save As" by pressing "down arrow". Then, press "Enter". Or, use the hot key, "Ctrl-s", while editing a document.
If you execute "Save As", the "Save as dialog" is displayed. This dialog is almost the same as the "Open" dialog. It consists of "file list", "File name", "Type" (representing the file format), a "Confirm" button, and a "Cancel" button. When the dialog opens, "File name:" is displayed. You can move among the controls by pressing "Tab" or "shift-tab".
If you execute "Save As" when you are editing an existing document, the displayed file name, file format, and the folder are the same as those of the existing file. When executing "Save as", on "PDF" and "EPUB", documents, the formatting is lost as these files are converted to txt format on opening.
If you execute "Save" or "Save As" while in a new document, the displayed default file name is "noname.brl" and the file path is "flashdisk/My Documents/".
To edit the displayed file name, press the cursor routing key at the position you want to edit, and modify it. Or, to create a new file name, simply type in the new file name to overwrite what is currently in the edit box. You cannot use the following characters in a file or folder name. "|, \, <, >, ?, :, *"
To change the file format, navigate to "Type". Move to your desired file format by pressing "up arrow" or "down arrow".
To save a file with a file name that is in the file list, move to the "file list" by pressing "shift-tab". 

5.1.6 Saving password Protected Files

The Braille Sense U2 QWERTY allows you to encrypt and password protect files which you do not wish for anyone else to be able to open, accidentally or otherwise. Before you save a document as a protected file, you must set a password in the "Settings" option under the "File" menu. Press "Alt" to open the menu, navigate to "settings", and press "Enter". Press "tab" twice to move to the "Set Password" button, and press "Enter". 

The "Set Password" dialog consists of 5 items: "Delete the original file" checkbox, ", a "Password?" edit box, a "Retype Password" edit box, a "confirm" button, and a "cancel" button. Move among the items in the dialog by pressing "Tab" and "Shift-Tab". 

The "Delete the original file" checkbox allows you to choose whether, when you save the file as a protected file, the original is deleted. If you wish to delete the original file, press "Space" to check this box. By default, it is unchecked. 

Once you have chosen whether to delete the original file, tab to each of the edit boxes for typing the password, and type it using computer Braille. When the password is entered in both edit boxes, Tab to the "Confirm" button and press "Enter" to save your password. The unit announces, "Set password completed" and returns you to the "settings" dialog. If you decide you do not wish to save your password, Tab to "Cancel" and press "Enter" or press "Alt-F4".

When you have created and saved a password for the file you wish to protect, access the "Save as" dialog as described in the previous section, and choose "HPF" (HIMS Protected File) as your file type. Your document is encrypted and password protected. The next time you open the document, you are prompted for the password you created. To open the document, type it in and press "Enter".

Note: When saving protected files, please ensure you make note of the password used to protect them. Use passwords you can remember, and make note when typing them that they are typed correctly. Though it is not impossible, recovering password protected documents is extremely difficult, and your document will need to be sent to HIMS for decryption. 

5.1.7 Close Current Document

The "Close Current Document" command allows you to close the currently focused document without closing the Word Processor. You can access the "Close Current Document" command by pressing "Alt". Then, press "Enter" on the "File" menu. Use the "Up arrow" or "Down arrow" to navigate to "Close Current Document", and press "Enter". Or, you can press "q" in the "File" menu. You can also access this function by pressing "Ctrl-F4" while editing a document. Please note that this function is not available if you only have one document open. You must have at least two or more documents open to execute the "Close Current Document" command.

5.1.8 Print

The "Print" command is used to print or emboss the current document. To execute this command, press "Alt", and press "Enter" on the "File" menu. Then, move to "Print" by pressing "down arrow", and press "Enter", or just press "p". While editing a document, the hot key for printing is "Ctrl-p". There are two lower level dialogs for the "Print" option. One is for printing with an ink printer, and the other is for embossing in Braille. Remember that you can move between the menu items by using "up arrow" or "down arrow".
1. Embossing in Braille
Open the document that you want to emboss. Press "Alt" to activate the menu. Locate "print" in the "File" menu and select "Embosser", or press "b". When you select "Embosser (b)" above, the "Embosser dialog" is opened and contains the following items: 
1) Start page number
This is the first page number to be embossed. The default page number is set to 1. You can change the value of the page number, by typing in a new value. Press "down arrow" to move to "End page number" 

2) End page number
This is the last page number to be embossed. The default value is set to 100000. This means the document is embossed to the end of the document, unless the document exceeds 100000 pages. To change the value, input the number of the end page. Use "down arrow" to move to "Number of copies"). 

3) Number of copies
This option designates the number of copies to be embossed. The default value is set to 1. You can change this number by typing your desired number of copies. Press "down arrow" to navigate to "Set Braille format". 

4) Set Braille format
In this option, you can set whether or not the Braille document layout settings specified in Braille Sense U2 QWERTY are used when embossing. If you set this to "Yes", the document is embossed using the Braille document layout settings in Braille Sense U2 QWERTY. If you set it to "No", the document is embossed in the format specified in the original document.

5) Confirm / Cancel
To begin embossing the document, move to "Confirm" by pressing "Tab", and press "Enter". Or, to cancel embossing, move to "Cancel" by pressing "Tab", and press "Enter".

When "Enter" is pressed on "Confirm", "Print: Yes" is displayed. Press "Enter" on "Yes", and embossing commences. If you do not want to emboss, press "Space" to select "No", and press "Enter". You can also choose to create an electronic Braille file of the document according to the embossing preferences. To do this, press "Space" once more to select "Save as file", press "Enter", and the current document is saved as a "brl" file. If you've chosen to emboss, and there are problems with the Braille printer, the Braille Sense U2 QWERTY shows an error message and returns to the open document.

2. Print Text
This option is used when you want to print a document on an ink printer. To do so, open the document to be printed and press "Alt", and press "Enter" on the "File" menu. Move to "Print" by pressing "down arrow" repeatedly, and press "Enter". Or just press "p" from the "File" menu. The dialog for the "Printer" is almost the same as for the "Embosser". After you input the values as in the embosser dialog, press "Tab" and press "Enter" on "Confirm".  "Print: Yes" is displayed. If "Enter" is pressed, printing commences. If you press "Space" to move to "No", and press "Enter", printing is canceled, and the Braille Sense U2 QWERTY returns you to the open document.

Note that the Braille Sense U2 QWERTY is compatible with all HP printers (level PCL 3 or higher), and with HP-compatible printers and Epson printers using the ESC/P-R library to the compatible printers. 

5.1.9 Settings

To change your Word Processor preferences, press "Alt", and press "Enter" on "File". Move to "Settings (e)" by pressing "down arrow" repeatedly, and press "Enter" or just press "e" from the "File" menu. While editing a document, pressing "Ctrl-e" opens the "Settings" dialog.
The "Settings" dialog contains the following: the "settings" list, "Default folder" button, "Set Password" button, "Confirm" button and a "Cancel" button. You can move among the controls by pressing "Tab" or "shift-tab". And you can move among the items in the settings list by pressing "up arrow" or "down arrow".
The following are the settings that can be changed:

1. View format character (Yes/No): If this option is set to "Yes", all of the format characters are displayed. Use "Space" to toggle this option. A "carriage return is shown as "$p", and a "mark is indicated by '$pl".
Advanced formatting  is indicated by the following characters:

Font properties:
$sf $ef ? Start/End font
$n ? Font Name(ex: $nAr ? Arial, $nTNR ? Times New Roman, $nWi ? $Wingdings). 
$s ? Font Size
$c ? Font Color
$sb $eb ? Start/End bold
$si $ei ? Start/End italic
$su $eu ? Start/End underline

Table formatting:
$stb $etb ? Start/End table
$str $etr ? Start/End table row
$std $etd ? Start/End table cell
$w ? Table width
$h ? Table height
$cp ? Table cell padding
$cd ? Table cell spacing
$vt ? Table align top
$vm ? Table align middle
$vb ? Table align bottom

Style properties:
$ml ? Margin left
$mr ? Margin right
$ti ? Text indent
$mt ? Margin top
$mb ? Margin bottom
$lh ? Line Height
$c ? Align Center
$j ? Align Justify
$r ? Align Right
$l ? Align Left

Miscellaneous:
$sl $el ? Start/End Hyper link.
$pg ? Page Break
$le ? Language English
$ls ? Language Spanish
$lf ? Language French
$lg ? Language German
$li ? Language Italic

2. Reading unit (Line/Sentence/Paragraph): Defines the unit of movement when pressing "up arrow" or "down arrow" while reading a document. If this option is set to "Line", "up arrow" moves up line by line. If this option is set to "Paragraph", "up arrow" moves backward in a document paragraph by paragraph. If it is set to "sentence", the arrows navigate a document by sentence. To cycle between "Line", "Sentence" and "Paragraph", press "Space".
3. Read only (Yes/No): If this option is set to "Yes", the document cannot be modified. This setting is used to protect the document from any unintentional modifications. To change it to "No", press "Space".
4. Reading mode (Original/Compressed): This option sets the reading mode. Original reading mode shows the document in its original format.
In "Compressed" reading mode, The Braille Sense U2 QWERTY displays document content on the Braille display continuously without regard to formatting such as carriage returns ($p). To toggle between "Original" and "Compressed" reading modes, press "Space".
5. Auto scroll speed (1~35): This option sets the duration of displaying one Braille display length while you are auto scrolling in a document. Thirty-five is the fastest scrolling speed. Pressing "Space" increases the scroll speed and "Backspace" decreases it. 
6. Automatic save interval (Don't save automatically, 10~60): This option defines the automatic save time interval for the file that is currently being edited. The setting time can be increased or decreased by 10 minutes if you press "Space" or "Backspace" respectively. If you do not wish for the document to be saved automatically, choose "Don't save automatically".
7. Apply settings to all documents (Yes/No): This option allows you to apply the current settings to all documents. If "Yes" is selected, the settings apply to all documents, if "No" is selected, the settings affect only the document currently being edited. To toggle between "Yes" and "No", press "Space".
8. Support Formatting Documents: (Yes/no). This setting allows you to choose whether or not to process document formatting when loading documents that contain advanced formatting features such as Microsoft Word documents. Press "Space to toggle between "Yes" and "No". 
9. The Word View Display option allows you to choose whether to show text documents in full display view. Full display view allows a sighted teacher or assistant to view what is on the notetaker using a PGA monitor. The focused line of text is shown at the top, followed by a full screen of text below. Use "Space" to toggle "Word View Display" on and off. Or, you can use "Control-Alt-M" to toggle Word Display View on/off directly within a document. Use the following keystrokes to navigate the full screen view: 

Read the current line on the visual screen: Alt-FN-S 
Move to the first line on the visual screen: Alt-Home 
Move to the last line on the visual screen: Alt-End 
Move to the previous line on the visual screen: Alt-Up arrow 
Move to the next line on the visual screen: Alt-Down arrow 
Change the position of the current cursor line to the first line on the visual screen: Alt-Fn-Up arrow or FN-Up arrow 
Set the highlight color of the current line on the visual screen. (Options are yellow and black): Alt-U 

To change the default save-to folder, move to the "Default folder" button by pressing "tab" and press "Enter". You are placed in the "file list". Navigate to the folder or disk you want using normal navigation keys, press "Space" on the folder you wish to select, and press "Enter". 

To set a password for your currently open file, move to the "Set password" button using "Tab", and press "Enter". Set your password as described in section 5.1.5, "Saving protected Files".

When you are finished setting your preferences, move to the "Confirm" button by pressing "tab" and press "Enter". If you do not want to save the settings, press "Enter" on the "Cancel" button. Activating the "confirm" or "Cancel" buttons performs the operation and returns you to the document you are currently editing.

5.1.10 Exit

This command closes the Word Processor. To execute this command, select "Exit" from the file menu, or press "Alt-F4". If you have edited the document and have not saved the changes, when you select "Exit", you are prompted to save the current document. You can select "Yes" or "No" with the spacebar and press "Enter" to exit the Word Processor.

5.2 Edit Menu

On the Braille Sense U2 QWERTY, you can edit all files regardless of what the view/input grade is set to. The "Edit" menu contains the following items: "Start Selection", "Copy", "Cut", "Paste", "Delete", "Delete Blank Lines", "Add To clipboard", "Clear Clipboard", "Select All", "Insert From File", "Insert Date", "Toggle Insert/Overwrite Mode", and "Check Spelling". To open the menu, press "Alt", and press "Enter" on "Edit". Or, you can press "e" from the menu. 

5.2.1 Start Selection

The "Start Selection" command allows you to select a certain portion of text that you would like to edit. When you use the "Start Selection" command, the cursor appears as blinking "dots 1-2-3-4-5-6-7-8" to indicate what text is being selected. When text is selected, you can make changes to only the selected text, without affecting the text in the rest of the document. This command is especially useful for copying, cutting, and pasting. 
To select text in a document, place your cursor on the location at which you want to start selecting text. Press "Alt" to open the "Edit" menu, and press "Enter" on "Start Selection", or you can press "b" in the "Edit" menu to get to this option. While editing a document, pressing "Ctrl-b" activates this command. 
The end point of the selected text is determined by the location at which you place the cursor after setting the start point. For example, if you have typed the word, "mother" in a document, and you want to select the word "mother", place the cursor on the letter m, activate the "Start selection command", and place the cursor directly after the letter r. The word "mother" is selected. 

5.2.2 Copy

After selecting text in a document, press "Alt" to open the menu, and move to "Edit" by pressing "down arrow". Press "Enter" to open the "Edit" menu. Press "down arrow" to move to "Copy" and press "Enter", or press "c" from the "Edit" menu. While editing a document, pressing "Ctrl-c" activates this command.
When you copy the selected text, it is copied to the clipboard. The clipboard is the virtual space that is used for storing copied data temporarily. If you copy new text to the clipboard, the data in the clipboard that you copied previously is erased, and is replaced by the current text selection. 

5.2.3 Cut

To cut a selection of text, press "Alt", and press "Enter" on "Edit". Move to "Cut" by pressing "down arrow" repeatedly, and press "Enter", or press "x" from the "Edit" menu. While editing a document, pressing "Ctrl-x" activates the "Cut" command.
The difference between "Cut" and "Copy" is that if you execute the "Cut" command, the selected text is moved to the clipboard and the selection is removed from the document. The "Copy" command simply copies the selection to the clipboard, and the selected text remains in the document.

5.2.4 Paste

To paste selected text to the clipboard, press "Alt", and press "Enter" on "Edit". Move to "Paste" by pressing "down arrow" repeatedly and press "Enter", or press "v" from the "Edit" menu. While editing a document, press "Ctrl-v" to paste the text from the clipboard to your current cursor location.

5.2.5 Delete

To delete selected text, press "Alt", and press "Enter" on "Edit". Move to "Delete" by pressing "down arrow" repeatedly, and press "Enter", or press "d" from the "Edit" menu. While editing a document, you can press "Del" to delete selected text. 

5.2.6 Delete Blank Lines

To delete blank lines, you must select the area of the document from which you want the blank lines to be deleted. Once done, press "Alt", and press "Enter" on "Edit". Move to "Delete blank lines" using "up arrow" or "down arrow" and press "Enter", or press "l" from the "Edit" menu. To delete empty lines while editing a document, press "Alt-e". 

5.2.7 Add to Clipboard

To add selected text to the clipboard, press "Alt", and press "Enter" on "Edit". Move to "Add To Clipboard" by pressing "down arrow", and press "Enter", or press "p". While editing a document, pressing "Ctrl-Insert" activates this command.
"Add To Clipboard" is almost the same as the "Copy" command. However, while the "Copy" command replaces the text copied previously with the newly selected text, the "Add To Clipboard" command does not erase the previously copied data, but appends the newly selected text to the clipboard.

5.2.8 Clear Clipboard

To clear the clipboard, press "Alt", and press "Enter" on "Edit". Move to "Clear Clipboard" by pressing "down arrow" repeatedly, and press "Enter". Or, you can press "e" from the "Edit" menu. Executing the "Clear Clipboard" command erases everything on the clipboard. While editing a document, you can press "Ctrl-Del" to activate this command.

5.2.9 Select All

The "Select All" command selects all text in a document. To activate this command, press "Alt", and press "Enter" on "Edit". Move to "Select All" by pressing "down arrow" repeatedly, and press "Enter", or press "a" from the "Edit" menu. While editing a document, press "Ctrl-a" to activate this function.

5.2.10 Insert from File

This command inserts another file in the document you are currently editing. To execute this command, press "Alt", and press "Enter" on the "Edit" menu. Move to "Insert from File" by pressing "down arrow" repeatedly and press "Enter", or press "I" from the "Edit" menu. While editing a document, pressing "Ctrl-i" activates this function.
When you use this option, an insert dialog is displayed similar to the "Open" dialog. Select file you want to insert, and press "Enter". The selected file is inserted at the beginning of the paragraph on which your cursor is located.
When you execute "Insert from File", if the format of the inserted file differs from your current document, the text inserted from the file is converted to the file format of the current document.  For example, if you insert "sample.txt" in "sample.brf" and save it, the saved file is "sample.brf".
Note: If you insert a Braille file in to a text file, the Braille document is back-translated to text. Though the inserted text appears normally in grade 2, on rare occasions you might see differences in the back-translated text.

5.2.11 Insert Date

To insert the date into your document, press "Alt", and press "Enter" on "Edit". Move to "Insert Date" by pressing "down arrow" repeatedly and press "Enter", or press "w" from the "Edit" menu. The current date and time "is inserted at your current cursor location. While editing a document, press "Ctrl-w" to activate this command.

5.2.12 Insert Time

To use this function, press "Alt", and press "enter" on "edit". Move to "insert time" by pressing "down arrow" repeatedly and press "enter", or press "t" from the "edit" menu. The current time is inserted into your document at your cursor location. While editing a document, press "Alt-w" to activate this function.

5.2.13 Toggling Insert and Overwrite Modes

There are two ways of editing documents on the Braille Sense U2 QWERTY. The first is to insert your text, which pushes back the text after the cursor. This is called "Insert mode" because you are simply inserting text. When you are in "Insert mode", the cursor displays as "dots 7-8". The second is to overwrite text at the cursor location. This is called "Overwrite mode". In "Overwrite mode", the cursor displays as blinking "dots 7-8".
When you start the Word Processor (or open a document), "Insert mode" is the default.  You can switch to "Overwrite mode" by pressing "Insert".  To return to "Insert mode", press "Insert" again. You can also access this function via the menu. Press "Alt", press "Enter" on "Edit". Navigate to "Toggle Insert/Overwrite Mode" using "up arrow", or you can press "m" from the "Edit" menu.

5.2.14 Check Spelling

This option is used to check spelling while editing a document.
To execute the spell checker, do the following:

1) Open the menu by pressing "Alt".
2) Move to the "Edit" menu by pressing "down arrow".
3) Press "Enter" on the "Edit" menu.
4) Press "down arrow" until "Check Spelling" is displayed. Or, press "k" To move to "Check Spelling" directly.
5) Press "Enter" on "Check Spelling". 
Or, you can open the spell checker by pressing "Ctrl-k" while editing a document.

When "Check Spelling" is executed, a dialog is displayed containing the following items:

"Range" combo box
"Custom dictionary" dialog (c)
"Options" dialog (o)
"Begin" button (b)
"Cancel" button

You can move among the controls by pressing "Tab" or "shift-tab".
The following explains each item in detail:

The "Range" combo box is used to designate the range to be spell checked.

1. Whole document: check the entire document.
2. Chapter: check the current chapter. 
3. Paragraph: check the current paragraph. 
4. From cursor to bottom: check from the cursor position to the end of the document.
5. Current word: check only the word under the cursor. 
You can move among the items in the combo box by pressing "up arrow" or "down arrow".

When you press "Enter" on the "Custom dictionary" dialog, the following items are displayed:

1. List: shows the words that are registered in the custom dictionary. (Example: Braille 1/20). If there are no words registered, "no items" is displayed.
2. Add word (Alt-a): press "Enter" on this button, and you are prompted to "Add word:". Type the word you wish to add and press "Enter". The new word is added and the Braille Sense U2 QWERTY returns to the "Add word" button.
3. Modify word (Alt-m): select the word to be modified from the "list" and press "Enter". You are prompted to "Modify word:". Input the correct word and press "Enter". The selected word is modified and you are returned to the "Modify word" button.
4. Delete word (Del): select the word to be deleted from the "list" and press "Enter".
5. Close: this command closes the dialog. 
You can move among the items by pressing "Tab" or "shift-tab".

When you press "Enter" on the "Options" dialog, the following items are displayed:

1. Always suggest recommended word: if this option is set to "On", the Braille Sense U2 QWERTY suggests a word if the word that is encountered is not in the dictionary. The default is set to "On". If the option is set to "Off", the Braille Sense U2 QWERTY does not recommend a word. To toggle between "On" and "Off", press "Space".
2. Use main dictionary only: if this option is set to "On", the spell checker does not look up any words in the "custom dictionary". It only uses the main dictionary. The default value is set to "Off". You can toggle between "On" and "Off" by pressing "Space".
3. Skip an upper-case word: if this option is set to "On", words with only upper-case letters are not checked. The default is set to "On". You can change it by pressing "Space".
4. Skip a word which includes an address: if this option is set to "On", the words that contain an address are not checked. The default is set to "On". You can change it by pressing "Space".
5. Skip a word which includes numbers: if this option is set to "On", the words that include numbers are not checked. The default value is set to "Off". You can change it by pressing "Space".
6. Confirm: if you press "Enter" on "Confirm", the changes that you made above are saved, and the Braille Sense U2 QWERTY exits the "Options" dialog.
7. Cancel: if you press "Enter" on "Cancel", the changes that you have made above are canceled and the Braille Sense U2 QWERTY exits the "Options" dialog.

To move among the option settings, press "up arrow" or "down arrow". To move to "Confirm" or "Cancel", press "Tab" or "shift-tab".
Press "Enter" on the "Begin" button and the Braille Sense U2 QWERTY starts to check spelling. If you press "Enter" on the "Cancel" button, the "Spell Check" is canceled.
Once "Spell Check" is executed, the following dialog is displayed:

1. Text window: shows the sentence with the current word to be checked. The cursor is located at the word that is to be checked. 
2. Change word edit box: shows the current word to be checked. You can input the correct word directly into the edit box. 
3. Suggestions list: if the word to be checked is not in the dictionary, the Braille Sense suggests words. You can move among the suggestions by pressing "up arrow" or "down arrow".
4. Skip once (s): if you press "Enter" on this button when a word is encountered that is not in the dictionary, the word is not modified. You can also press the "down scroll button" To skip the word.
5. Skip all (i): if you press "Enter" on this button, all instances of the currently focused word are not modified and are automatically skipped throughout the spell check range.
6. Add to custom dictionary (a): if you press "Enter" on this button, the word that is currently focused is added to your "Custom dictionary".
7. Modify once (c): focus on the modified word and select the desired word from the "suggestions list" and press "Enter". The currently focused word is replaced with your selection from the "suggestions list". 
8. Modify all (m): focus on the modified word and select the desired word from the "suggestions list" and press "Enter". All instances of the currently focused word are replaced by the suggested word. 
9. Cancel: if you press "Enter" on the "Cancel" button, the "Spell Check" is exited. 

You can move among the controls by pressing "Tab" or "shift-tab". When the spell check is complete, the Braille Sense U2 QWERTY announces, "00 words checked. 00 misspellings found. 00 words corrected".
Also remember, you can check the spelling of the current word by pressing "Alt-k" while editing a document. A list of suggestions is displayed. Move through the list using "up arrow" or "down arrow", and press "Enter" to replace the misspelled word with the selected suggestion.

5.2.15 Edit Language attribute

When you change the language attribute for a block of text, the text to speech voice used to read the selected text automatically changes to the language attributed to that text. This ensures that pronunciation of the text is proper for the language in which it was created. You can edit the language associated with a selected block of text using the "Edit Language Attribute" function. 

To use this function, press "Alt", and press "enter" on "edit". Move to "Select edit Language Attribute" by pressing "down arrow" repeatedly and press "enter", or press "i" from the "edit" menu. To activate this function, directly, press "Windows-Alt-I". The unit prompts, "Change language?" and a combo box is displayed from which you can choose the desired language. Navigate among the languages using "up arrow key" and "down arrow key". When you reach your desired language, press "Enter" to change the language associated with the selected block of text. You can also type the first letter of your desired language from the prompt box to activate that language attribute: For example, Use "f" for French, "s" for Spanish, etc.

If "View Format Characters" is on, text language is noted as follows:
Spanish: $LS
French: $LF
German: $LG
Italian: $LI
English: $LE

5.2.16 Font Setting 

The "Font Setting" dialog allows you to choose the type, size, color and style of the font for the current text selection. You can open the "Font Setting" dialog by pressing "Alt" and press "Enter" on "Edit". Navigate to "Font Setting" using the Down arrow or you can press "F from the "Edit" menu. You can open the "Font Setting" dialog while editing a document using "Alt-M". 
The "Font Setting dialog contains the following items: "Font Name" list box, "Size" list box, "Color" list box, "Underscore" combo box, "Bold" combo box, "Italics" combo box, a "Confirm" button and a "Cancel" button. You can move among the controls in the dialog using "Tab" and "Shift-Tab". 
The "Font Name" list box contains a "None" option for choosing no font type, and 84 font choices based on popular fonts available in Microsoft Windows. The "Size" list box allows you to set the font size in various increments from 8 to 72 point font. The "Color" list box contains a "None" option, 140 color options, and an option called "User definition" which allows you to enter the exact RGB value of a color in cases where the color you want is not in the list or you need to be very specific about the color you're using. When you choose "User Definition" as your color option, 3 edit boxes appear in the tab order: "Red", "Green" and Blue". Enter the appropriate red, blue, and green values in these edit boxes to define your font color. Use "Space" to toggle "Underscore", "Bold" and "Italics" on/off when your cursor is placed on the appropriate combo box. When you have finished setting your font, Tab to Confirm" and press "Enter". If you do not wish to save your settings, Tab to "Cancel" and press "Enter" or press "escape" or "Alt-F 4". 

5.3 Go to Menu

To open the "Go To" menu in the Word Processor, press "Alt", and move to "Go To" by pressing "down arrow", and press "Enter". Or, you can press "g" from the menu. The "Go To" menu contains the following items: "Find", "Find Again", "Replace", "Go To Location", "Go to Previous Page", "Go To Next Page", "Set Mark", "Go to Mark", "Go To Previous Document", and "Go To Next Document".

5.3.1 Find

The find function allows you to search for text in a document. Once the text is found you are taken to that position in your document. To execute this command, press "Alt", and move to "Go To" by pressing "down arrow" and press "Enter". Move to "Find" by pressing "up arrow" or "down arrow", or you can press "f" from the "Go To" menu. While editing a document, pressing "Ctrl-f" activates the "Find" command. When "Find" is executed, the "Find" dialog is displayed. This dialog consists of "Text to find", "Search direction", "Match case", a "Confirm" button, and a "Cancel" button. You can move among the fields by pressing "Tab" or "shift-tab".
1. Text to find
The first field in the "Find" dialog is "Text to find". In this edit box, you can type the text that you want to find. To find the text immediately, press "Enter". To set other fields in the dialog, press "Tab" to move to the next field.
2. Search direction
The next field is "Search direction". The default direction is "Forward". If you would like to change the search direction, press "Space" to toggle between "Forward" and "Backward". After you type in the text to be found, and set the search direction, press "Enter" To find the text immediately.
3. Match case
The next field is "Match case". This field displays only when you execute the "Find" command in a text file. This field does not display in Braille files. The default value is "No". To change the value, press "Space". 
4. Confirm
To execute "Find", press "Enter" on "Confirm". You can also execute "Find" by pressing "Enter" on "Text to find" or "Search direction".
5. Cancel
To cancel the "Find" function, press "Enter" on "Cancel". Or, you can cancel the "Find" command by pressing "Alt-F4".
If Braille Sense U2 QWERTY finds the text you typed, the sentence with the text is displayed. If there was no text that matched what you typed, the cursor remains in its current location and the Braille Sense U2 QWERTY announces "not found". This function saves the text last searched for, as well as the direction, so you can use it again to search for the next occurrence of the text.
When using the find command, the current cursor position is very important. If the cursor is located at the beginning of the document, it is necessary to select the "Forward" search direction. If the cursor is located at the end of the document, it is necessary to select "Backward" as the direction used for searching. If you do not choose the correct search direction in regards to the text you're looking for and your current position, the text is not found even if it is present in the document.

5.3.2 Find Again

To execute the "Find Again" command, press "Alt". Then move to "Go To" by pressing "down arrow" and press "Enter". Move to "Find Again" by pressing "down arrow" and press "Enter", or press "h" from the "Go To" menu. While editing a document, press "F3" to activate this command. When "Find Again" is executed, "Find Again" looks for the text that was searched for in the previous "Find". "Find again" searches in the same direction that was used with the last "Find". If you have not yet used the "Find" command in the current document, "Find again" is not available.  

5.3.3 Replace

To execute this command, press "Alt", and move to "Go To" by pressing "down arrow", and press "Enter". Move to "Replace" using "down arrow" and press "Enter", or press "r" from the "Go To" menu. While editing a document, pressing "Ctrl-r" activates this function.
"Replace" opens a dialog that consists of the following fields: "Text to find", "Replace with", "Search direction", "Match case", "Replace", "Confirm" and "Cancel". You can move among the fields by pressing "Tab" or "shift-tab".
Each of the controls is described below:

1. Text to find
Type the text that you want to replace in this field.
2. Replace with
Type the replacement text in this edit box.
3. Search direction
The "Search direction" has the same function as the "Search direction" explained in section 5.3.1. After you set the search direction, press "Enter" to start the replacement of text, or press "Tab" to set the "Match case" or "Replace" options.
4. Match case
This field displays only when you execute the "Replace" command in text files. This field does not display in Braille files. The default value is "No". To change the value, press "Space". 
5. Replace
You may want to replace only one instance of the text you searched for. Or, you may want to replace all the instances of the searched text. Choose "Once" or "All" according to your preference. You can toggle between the two choices by pressing "Space".
6. Confirm and Cancel
Pressing "Enter" on "Confirm" starts finding and replacing text. If there is no text that matches the text you typed, "Not found" is displayed, and the function is canceled. Pressing "Enter" on "Cancel" cancels the "Replace" function.

5.3.4 Reverse Find.

The "Reverse Find" function works just like the "Find again" option, except that it searches the document backwards. 
To execute the "Reverse Find" command, press "Alt". Then move to "Go To" by pressing "down arrow" and press "Enter". Move to "Reverse Find" by pressing "down arrow" and press "Enter", or press "V" from the "Go To" menu. While editing a document, press "Shift-F3" to activate this command. When "Reverse find" is executed, the unit looks for the text that was searched for in the previous "Find". "

5.3.5 Go to Location

The "Go to Location" command moves quickly to a specific location. You can move to a specific page, paragraph, or line. To execute this command, press "Alt", and move to "Go To" by pressing "down arrow", and press "Enter". Move to "Go To Location" by pressing "down arrow", and press "Enter". While editing a document, press "Ctrl-g" to activate this function. 
When "Go to Location" is executed, the Word Processor says, "Move to page number". If you type a number here, the Braille Sense U2 QWERTY takes you to the page number that corresponds with the number you type. You can also type the letter "f" before the number. This tells the Braille Sense U2 QWERTY that you are looking for a page number, and not a paragraph, or, line number. Type the number of the page you want to move to without the PLUS sign or minus sign, and press "Enter". The Word Processor jumps from the start of the document to the specific page. To move forward from your current location, put the PLUS sign in front of the number and letter. For example, to move forward five pages type "+f5". To move backward from your current location, type the minus sign in front of the number and letter. 
You can also use this function to move to a specific paragraph. Select "Go To Location" in the "Go To" menu, or press "Ctrl-g". The Braille Sense U2 QWERTY says, "Move to page number:" Before you type the number of the paragraph you want to go to, type "p", then type the number of the paragraph. By typing in the letter "p", the Braille Sense U2 QWERTY knows that you are looking for a paragraph, and not a page or line. To move forward from your current location, type the PLUS sign in front of the number and letter. To move backward from your current location, type the minus sign in front of the number and letter. If the paragraph number you type is not valid, the Braille Sense U2 QWERTY announces, "Move range error".
You can also use this function to move to a specific line. Select "Go To Location" in the "Go To" menu, or press "Ctrl-g". The Braille Sense U2 QWERTY says, "Move to page number:" Before you type the number of the line that you want to go to, type "l", then type the line number. AS when jumping by page and paragraph, to move forward from your current location, type the PLUS sign in front of the number and letter. To move backward from your current location, type the minus sign in front of the number and letter.  If the line number you type is not valid, the Braille Sense U2 QWERTY says, "Move range error".
You can also go to a specific line number on a specific page. The Braille Sense U2 QWERTY enables you to type this information at the same time. To do this, press "Ctrl-g", or you can select "Go to Location" in the "Go To" menu. Then, when the Braille Sense U2 QWERTY says, "Move to page number:" you can type the page number followed by the line number. For example, to move to the 3rd line on the 20th page, you would type "20 3", or you could type "f20 3". 

5.3.6 Go to Previous Page

The "Go To Previous Page" command allows you to move to the page that is located before the page you are currently on. To execute this command, press "Alt," and move to "Go To" by pressing "Down arrow". Then, press "Enter" on "Go To". Move to "Go to Previous Page" by pressing "Down arrow," and then press "Enter," or press "Fn-Up arrow" while you are in the document. Once you have activated the "Go to Previous Page" function, the Braille Sense U2 QWERTY goes directly to the previous page.

5.3.7 Go to Next Page

The "Go To Next Page" command allows you to move to the page that is located after the page you are currently on. To execute this command, press "Alt", and move to "Go To" by pressing "down arrow", and press "Enter". Move to "Go To Next Page" by pressing "down arrow", and press "Enter". Or, you can press "FN-Down arrow" while you are in the document. Once you have activated the "Go to Next Page" function, the Braille Sense U2 QWERTY goes directly to the next page.

5.3.8 Set Mark

The "Set mark" command marks a position in the document that you want to return to later. To execute this command, press "Alt", and move to "Go To" by pressing "down arrow" and press "Enter". Move to "Set mark" by pressing "down arrow", and press "Enter", or press "m" from the "Go To" menu. While editing a document, press "Ctrl-m" to activate this command.
Move the cursor to the location that you want to mark, and press "Ctrl-m". The Braille Sense U2 QWERTY says, "Mark name:". To name the mark use the letters a through z. While editing a document, the Braille Sense U2 QWERTY does not show the mark sign unless you have selected "View format character" in "Settings", explained in section 5.1.7. If you have this option turned on, the bookmark sign is shown in the document. You can go to marked text by using "Left arrow" or "Right arrow" and the bookmark sign appears, which is "$pl (mark name)". If you move the cursor to the mark location in a document, you can see dots 7-8 all through the mark sign. This means that the Braille Sense U2 QWERTY deals with the marked text as a chunk, but not with each character. 

5.3.9 Go to Mark

The "Go to Mark" command finds a mark that has previously been set. To execute this command, press "Alt", and move to "Go To" by pressing "down arrow" and press "Enter". Move to "Go to Mark" by pressing "down arrow", and press "Enter", or press "j" from the "Go To" menu. While editing a document, go to marked text by pressing "Ctrl-j".
The Braille Sense U2 QWERTY says "Move to mark:". Type the character of the mark name that you want to locate, and the Braille Sense U2 QWERTY moves the cursor to the marked position.

5.3.10 Go to Previous Document

If you have multiple documents open, you can easily move among them. To go to the previous document, press "Alt", and move to "Go To" by pressing "down arrow", and press "Enter". Move to "Go To Previous Document" by pressing "down arrow", and press "Enter". Or, you can press "shift-tab" while editing a document. 

5.3.11 Go to Next Document

To go to the next document, press "Alt", and move to "Go To" by pressing "down arrow", and press "Enter". Move to "Go to Next Document" by pressing "down arrow", and press "Enter". Or, you can press "Tab" while editing a document. 

5.4 Read Menu

The "Read" menu is used to read specific parts of the document with speech and/or Braille. To open the "read menu", press "Alt", and press "r". The items in the "Read" menu are: "Read Selected Text", "Read Beginning Of Selected Text", "Read From Beginning To Cursor", "Read From Cursor To End", "Auto Scroll", "Read Current Sentence", "Read Current Line", "Read Current Word", "Read Current Character", and "Read Status".

5.4.1 Read Selected Text

The "Read Selected Text" command reads the text you currently have selected. To execute this command, press "Alt", and move to the "Read" menu by pressing "down arrow", and press "Enter", or press "r" to open the "Read" menu. Press "Enter" on "Read Selected Text". While editing a document press "Alt-b" to activate the "Read Selected Text" function. Although you activate this function, the cursor location does not move to the selected text. It is simply read aloud, and your cursor remains in its current position. 

5.4.2 Read Beginning of Selected Text

The "Read Beginning of Selected Text" command allows you to hear the first line of the selected text without moving the cursor position. To execute this command, press "Alt", and move to the "Read" menu by pressing "down arrow", and press "Enter". Move to "Read Beginning Of Selected Text" by pressing "down arrow", and press "Enter", or press "u" from the read menu. While editing a document, press "Ctrl-u" to activate this function. 

5.4.3 Read from beginning to cursor

Using this function, the Braille Sense U2 QWERTY speaks the text in the document from the beginning to the current cursor position. To execute this command, press "Alt", and move to the "Read" menu by pressing "down arrow", and press "Enter". Move to "Read From Beginning To Cursor" by pressing "down arrow", and press "Enter", or you can press "t" from the read menu. While editing a document, press "Alt-g" to activate this function.
If you want to stop speech before you reach the cursor location, you can press "Ctrl". Your cursor remains in the position on which it was located when you activated this function. In other words, the cursor does not relocate to the position at which you interrupted reading. 

5.4.4 Read from Cursor to End

This command reads a document from the current cursor position to the end of the document. While the Braille Sense U2 QWERTY is reading the text, the cursor remains at the location from which you executed this command. However, when reading is completed, the cursor is placed at the end of the document.
To execute this command, press "Alt", and move to the "Read" menu by pressing "down arrow", and press "Enter". You can move to "Read From Cursor To End" by pressing "down arrow" and press "Enter", or you can press "g" from the "Read" menu. While editing a document, press "Fn-Enter" to activate this function.
If you interrupt speech before reading is completed, you can press "Ctrl", to move the cursor to where you stopped reading.

5.4.5 Auto Scroll

The "Auto Scroll" command scrolls the Braille display automatically through the document. The speed of the "Auto Scroll" is set in the "Settings" menu, located in the "File" menu, explained in section 5.1.7. When using auto scroll, no speech is heard as the Braille display scrolls through the document.  
To execute this command, press "Alt", and move to the "Read" menu by pressing "down arrow", and press "Enter". Move to "Auto Scroll" by pressing "down arrow", and press "Enter", or press "a" from the read menu. While editing a document, you can turn the auto scroll feature on and off by pressing the up and down scroll buttons simultaneously. For faster scrolling, press "right arrow". For slower scrolling, press "left arrow". Read a line again by pressing the up scroll button or "Up arrow" Similarly, to skip lines you do not wish to read, press the down scroll button or "Down arrow". 

5.4.6 Read Current Sentence

This function reads the current sentence. To execute this command, press "Alt", and move to the "Read" menu by pressing "down arrow". Press "Enter" to move to "Read Current Sentence" by pressing "down arrow" and press "Enter". Or you can press "e", from the read menu. While editing a document, press "fn-n" to activate this function.  

5.4.7 Read Current Line

This function reads the current line. To execute this command, press "Alt", and move to the "Read" menu by pressing "down arrow". Then, press "Enter". Move to "Read Current Line" by pressing "down arrow", and press "Enter", or you can press "l" from the read menu. While editing a document, press "Fn-c" to activate this function.  

5.4.8 Read Current Word

This function reads the current word. To execute this command, press "Alt", and move to the "Read" menu by pressing "down arrow". Then, press "Enter". Move to "Read Current Word" by pressing "down arrow", and press "Enter", or you can press "w" from the read menu. While editing a document, press "Fn-x" to activate this function.  

5.4.9 Read Current Character

This function reads the current character. To execute this command, press "Alt", and move to the "Read" menu by pressing "down arrow". Then, press "Enter". Move to "Read Current Character" by pressing "down arrow", and press "Enter", or you can press "c" from the read menu. While editing a document, press "Fn-z" to activate this function.  

5.4.10 Read Cursor Position

While reading a document, you can query the cursor location. To do this, press "Fn-s". Your current position is announced in several ways: "Page: xx, Line: xx, column: xx, xx%, Word x/y,Paragraph: xx/yy, Line: xx/yy".
You can also read the current cursor position by choosing 'Read Cursor Position" from the "Read" menu.

5.4.11 Read Status

This function gives you information about your current file. When you activate this function, the Braille Sense U2 QWERTY tells you the "file name", "edit mode (insert or overwrite)", and "file protection (write or read only)". To execute this command, press "Alt", and move to the "Read" menu by pressing "down arrow". Then, press "Enter". Move to "Read Status" by pressing "down arrow", and press "Enter", or you can press "s" from the read menu. While editing a document, press "Fn-/(slash)" to activate this function. 

5.4.11 Read Selected Text in Current Language

This function allows you to read the currently selected text in another language. To execute this command, press "Alt", and move to the "Read" menu by pressing "down arrow". Then, press "Enter". Move to "Read Selected Text in Current Language" by pressing "down arrow", and press "Enter". While editing a document, press "Alt-Windows-r" to activate this function. When you execute this command, you are prompted to choose the language in which you wish to read the selected text. Navigate to the desired language using Up or Down arrow, and press "Enter". The text is then spoken using the TTS of your chosen language. 

5.5 Layout

The "Layout" menu contains options for setting the layout for printing on an ink printer or embossing on a Braille embosser. The "Layout" menu contains the following items: "Braille Document Layout", "Print Document Layout", "Braille Paragraph Layout", and "Print Paragraph Layout". The changes made in the "Layout" menu are not displayed on the Braille display. To check the layout, open the menu by pressing "Alt", and press "l" to open the Layout menu. 

5.5.1 Braille Document Layout 

While editing a document, press "Alt" to open the menu, and select "Layout" or press "l", and select "Braille Document Layout". Or, you can press "Alt-F5" to open the "Braille Document Layout" dialog while editing a document. "Braille Document Layout" is used to set the width and height of the paper for embossing as well as other options. 
You can navigate the menu items with "up arrow" or "down arrow", and you can move to "Confirm" or "Cancel" by pressing "Tab". You can skip an item by pressing "down arrow" if you don't want to change the default setting.
You can adjust the following settings:

1. Set characters per line
This sets the number of Braille characters per line to emboss. The default value is set to 32. To change the value, type the number of characters per line. Move to the next setting by pressing "down arrow".
2. Set lines per page
This sets the number of lines per page to be embossed. It includes the line on which the page number is printed. For example, if it is set to 26, the content of the document is embossed with 25 lines and the page number is printed as the 26th line. To change the value, type the number of lines that you want to emboss. Move to the next setting by pressing "down arrow".
3. Print type
This sets whether the document is embossed on one or both sides of the page. The default value is set to double sided embossing. For single sided embossing, press "Space". Move to the next setting by pressing "down arrow".
4. Page numbering type
This sets the numbering type for embossing a document. The default type is set to "Double sided". It means that the page number is embossed on every page. The setting values are "Double sided", "Odd", "Even", and "None". Press "Space" and "Backspace" to change the value. Press "down arrow" To move to the next setting.
5. Set page numbering
This sets the position of the page number when embossing. The selections are "Upper right" and "Lower right". The default setting is set to "Lower right". Press "Space" To change the setting. Press "down arrow" To move to the next setting.
6. Header
This is an edit box in which you can type the text to be embossed as the header. To move to the next setting, press "down arrow".
7. Footer
This is an edit box into which you can type the text to be embossed as the footer. After you set your preferences, move to "Confirm" or "Cancel", by pressing "Tab". 
8. Confirm / Cancel
To apply settings, when "Confirm" is displayed press "Enter". If you do not want to change the setting when "Cancel" is displayed press "Enter". 

5.5.2 Print Document Layout

This option allows you to set the document layout for printing on an ink printer. Press "Alt" to open the menu, and select "Layout" or press "l". Select "Print Document Layout". Or, press "Alt-F6" while editing a document.  The settings in this menu are applied throughout the document. You can navigate the menu items with "up arrow" or "down arrow", and you can move to "Confirm" or "Cancel" by pressing "Tab". You can skip an item by pressing "down arrow" if you do not want to change the default setting.
The following is a detailed explanation of each setting:

1. Set top margin
This sets the top margin for ink printing. The top margin is the distance from the top of the paper to the first line of the printed paragraph. The default value is set to 20mm (about 0.78 inches). To change the default setting, type a new value. 
2. Set bottom margin
This sets the bottom margin for ink printing. The bottom margin is the distance from the bottom of the paper to the last line of a printed paragraph. The default value is set to 20mm (about 0.78 inches). To change the default setting, type a new value.
3. Set left margin
This sets the left margin for ink printing. The left margin is the distance from the left edge of the paper to the first text that is printed. The default value is set to 20 mm (about 0.78 inches). To change the default setting, type a new value.
4. Set right margin
This sets the right margin for ink printing. The right margin is the distance from the right end of the printed text to the right edge of the paper. The default value is set to 20mm (about 0.78 inches). To change the default setting, type a new value.
5. Set page numbering
This sets the position where the page numbers are printed. The available positions are "Upper left", "Upper middle", "Upper right", "Lower left", "Lower middle", and "Lower right". To change the setting, press "Space" or "Backspace". 
6. Header
This is used to edit the header printed at the top of each page. Move to "Header", and type the text that you want to be printed.
7. Footer
This is used to edit the footer printed at the bottom of each page. Move to "Footer", and type the text that you want to be printed.
8. Distance between lines
This sets the distance between the printed lines. The default value is set to 150%. The distance can be anywhere from 100% to 300%. If you type a value that exceeds this range, the Braille Sense U2 QWERTY says, "Out of range. Value too large", and waits for you to type another value.
9. Confirm / cancel
To apply the settings, press "Enter" when "Confirm" is displayed. If you do not want to apply a setting when "Cancel" is displayed, press "Enter". 

5.5.3 Braille Paragraph Layout 

To open the "Braille Paragraph Layout" dialog, press "Alt". Then, press "Enter" on "Layout", or press "l". Select "Braille Paragraph Layout" and press "Enter". Or, you can press "Alt-F7" while editing a document. These settings are only applied to the selected paragraph. 
You can navigate between the menu items by pressing "up arrow" or "down arrow". Move to the "Confirm" or "Cancel" buttons by pressing "Tab". You can skip an item by pressing "down arrow" if you do not want to change the default setting.
In this dialog, you can set the following items: 

1. Indent first line
This indents the first line of the paragraph as designated by the number of characters. The default value is set to 0. To change this setting, type the number of characters to be indented. Press the down scroll button or "down arrow" To move to the next setting. 
2. Indent all lines except the first line
This indents all the lines of the paragraph, except the first line of the paragraph as designated by the number of columns. To indent the text, type the number to indent. 
3. Confirm / cancel
Press "Tab" or "shift-tab" to get to the Confirm and Cancel buttons. To apply changes, press "Enter" when "Confirm" is displayed. To exit the settings without making changes, press "Enter" when "Cancel" is displayed. 

5.5.4 Print Paragraph Layout 

You can set the layout of the current paragraph for printing on an ink printer. To set "print paragraph layout", press "Alt". Select "Layout", or press "l" and select "Print Paragraph Layout". Or, press "Alt-F8", while you are editing a document. This setting applies only to the current paragraph.  You can navigate the menu items by pressing "up arrow" or "down arrow", and you can move to "Confirm" or "Cancel" by pressing "Tab". You can skip an item by pressing "down arrow" if you do not want to change the default setting.
The following is a detailed explanation of the settings for "Print Paragraph Layout:"

1. Set left margin
This sets the left margin for the current paragraph. The default value is set to 0mm. To change the setting, type the value of the margin you want. Move to the next setting by pressing the down scroll button or press "down arrow".
2. Set right margin
This sets the right margin for the current paragraph. The default value is set to 0mm. To change the setting, type the value of the margin you want. Move to the next setting by pressing the down scroll button or press "down arrow".
3. Indent first line
This sets the indentation of the first line by the value you select. THIS setting is valid for the paragraphs that follow, unless the setting is changed. The default value is set to 0. To change the setting, type the number of characters to indent. Press the down scroll button or press "down arrow" To move to the next setting.
4. Indent all lines except the first line
All the lines in the paragraph, except the first line, are indented by the value you select. This setting is valid for the following paragraphs, unless the setting is changed. The default value is set to 0. To change the setting, type the number of characters to indent.
5. Alignment
This sets the alignment type. The default type is set to "Left justified". The other options are "Centered" and "Right justified". Press "Space" To change the setting.
6. Set style
When printing a document with an ink printer, the style of each paragraph can be set independently for differing types of text. Style includes "font type", "font size", and "text shape". You can select "Text", "Title", "Sub title", "Abstract 1", and "Abstract 2" by pressing "Space" or "Backspace". The default fonts for each style are listed below.
Text: Times New Roman, Font size 11
Abstract1: Times New Roman, Font size 11, Boldface 
Abstract2: Times New Roman, Font size 14, Boldface 
Sub title: Courier New, Font size 16, Italic, Boldface, Center-aligned 
Title: Times New Roman, Font size 20, Boldface, Center-aligned 
7. Confirm / cancel
Press "Tab" or "shift-tab" to get to "confirm" and "cancel" buttons. 
To apply the settings, press "Enter" on "Confirm". To cancel without saving settings, press "Enter" on "Cancel". 


5.6 Reading PowerPoint Files

The Word Processor in the Braille Sense supports reading and navigating of Microsoft PowerPoint (PPT and PPTX) files. These files are opened as protected, read Only files, and you may navigate them using normal text reading commands. You may also move forward and back by slide using "Space" and "Backspace" respectively. 
You can bring up the list of slides in a presentation by pressing "Alt-Shift-S". Use the Up and Down arrows to navigate the slides, and press "Enter" on the one you wish to navigate to.


5.7 Keys for Text Scrolling and Deleting

While reading a document, you can use the following commands to read with Braille and/or speech. You can move character by character, word by word, or paragraph by paragraph.

Previous character: Left arrow
Next character: Right arrow
Previous word: Ctrl-Left arrow
Next word: Ctrl-Right arrow
Beginning of line: Home
End of line: End
Previous sentence: Ctrl-Alt-Right arrow
Next sentence: Ctrl-Alt-Left arrow
Previous line: Up arrow
Next line: Down arrow
Next paragraph: Ctrl-Down arrow
Previous paragraph: Ctrl-Up arrow
Top of document: Ctrl-Home
Bottom of document: Ctrl-End

Read the current paragraph Fn-v
Read the current line: Fn-c
Read the current sentence: Fn-n
Read the current word: Fn-x
Read the current character: Fn-z

Use the following commands to delete various elements of a document according to your current cursor position.

Delete the current paragraph: Alt-Del
Delete the current line: Ctrl-Backspace
Delete the current word: Alt-Backspace
Delete the current character: Del

5.8 Hot keys in the Word Processor:

1. File menu
New document: Ctrl-n
Open: Ctrl-o
Save: Ctrl-s 
Save as: Alt-s
Close current document: Ctrl-F4
Print: Ctrl-p 
Settings: Ctrl-e 
Exit: Alt-F4

2. Edit menu
Start selection: Ctrl-b
Copy: Ctrl-c
Cut: Ctrl-x 
Paste: Ctrl-v
Delete: Del
Delete blank lines: Alt-e
Add to clipboard: Ctrl-Insert
Clear clipboard: Ctrl-Del
Select All: Ctrl-a 
Insert from file: Ctrl-i
Insert date: Ctrl-w
Insert time: Backspace-w 
Toggle insert/overwrite mode: Insert
Check spelling: Ctrl-k
Check spelling of the current word: Alt-k

3. Go to menu
Find: Ctrl-f
Find again: F3
Replace: Ctrl-r 
Go to location: Ctrl-g
Go to previous page: Fn-Up arrow (Fn-Up arrow)
Go to next page: FN-Down arrow (Fn-Down arrow) 
Set mark: Ctrl-m 
Go to mark: Ctrl-j
Go to previous document: Shift-tab
Go to next document: Tab

4. Read menu
Read selected text: Alt-b
Read beginning of selected text: Ctrl-u 
Read from beginning to cursor: Alt-g
Read from cursor to end: Fn-Enter
Auto scroll: up-down scroll buttons
Read status: Fn-/

5. Layout menu
Braille document layout: Alt-F5
Print document layout: Alt-F6
Braille paragraph layout: Alt-F7
Print paragraph layout: Alt-F8

6. Miscellaneous hot keys
Move to previous character: Left arrow
Move to next character: Right arrow
Move to previous word: Ctrl-Left arrow
Move to next word: Ctrl-Right arrow
Move to the beginning of the line: Home
Move to the end of the line: End
Move to previous line: Up arrow
Move to next line: Down arrow
Move to previous sentence: Alt-Ctrl-Left arrow
Move to next sentence: Alt-Ctrl-Right arrow
Move to previous paragraph: Ctrl-Up arrow 
Move to next paragraph: Ctrl-Down arrow
Move to the beginning of the document: Ctrl-Home
Move to the end of the document: Ctrl-End
Read current paragraph: Fn-v
Read current line: Fn-c
Read current sentence: Fn-n
Read current word: Fn-x
Read current character: Fn-z
Delete current paragraph: Alt-Del
Delete current line: Ctrl-Backspace
Delete current word: Alt-Backspace
Delete current character: Del
Confirm current cursor position: Fn-s
Set view format character: Ctrl-5
Set reading unit: Ctrl-3
Set read only: Ctrl-2
Set reading mode: Ctrl-4