7. E-MAIL
7.1 Executing E-mail and E-mail Account management
7.1.1 Executing e-mail
7.1.2 Managing e-mail account information
7.2 Receiving and Sending E-mail
7.2.1 Receiving E-mail
7.2.2 Move to account or mail box
7.2.3 Reading Received E-mail Messages
7.2.4 Writing e-mail
7.3 Advanced Message features
7.3.1 Deleting E-mail
7.3.2 Reply and Reply All to a Received E-Mail.
7.3.3 Forwarding a Received E-Mail Message
7.3.4 Saving a Received E-mail as a File.
7.3.5 Printing E-Mail Messages
7.4 Additional features of E-mail
7.4.1 Find
7.4.2 Find Again
7.4.3 Move to Next Unread Message
7.4.4 Managing mail boxes and messages
7.5 Using the Tools Menu
7.5.1 Set Path
7.5.2 Set Options
7.5.3 Spam Settings

7. E-mail 
The e-mail program is used to communicate with others by sending messages via the Internet. To use the e-mail program, you must have an e-mail account, provided to you by your Internet service provider or sign up for a free account such as Gmail or hotmail.
Your e-mail account needs to support POP3 (Post Office Protocol 3) or IMAP (Internet Message Access Protocol) and SMTP (Simple Mail Transfer Protocol) to be accessed with the U2. 
POP3 and IMAP are protocols for receiving e-mail. They function very differently and each has its own advantages. 
When you access your received messages via POP3, they are downloaded from the server, and stored locally on whatever device you are using to download them: in this case, the U2. You have the option of setting whether or not to delete the messages from the server on download.  If you choose to leave the messages on the server, and you delete an e-mail from the U2, it is downloaded again the next time you access new mail as the U2 simply retrieves anything from the server it does not find stored locally. . If you wish only to access your e-mail on the U2, you may find it more advantageous to use POP3, and set the U2 not to leave messages on the server. In this case, your received messages are downloaded from the server, and when you delete an e-mail, it goes away. 
If you access your received messages via IMAP, rather than retrieving the information from the mail server, Each time you load a mailbox on the U2, it synchronizes itself with the information found on your e-mail server.  If you delete a message, that message no longer appears on any device you use to access your e-mail. If you move it to a different folder, you will see it in that folder on any device you use to access your e-mail. The advantage to IMAP is that, when using multiple devices, you can access the same e-mails from any of them, and changes made on one device apply to the information on the general e-mail server, thus, also affect all devices that access it. 
SMTP is the protocol used to send a message from an e-mail client, (in this case the U2's e-mail program) and deliver it to an e-mail server.
Before you use the e-mail program, you must configure the U2 to access the Internet, (see section 3.2 "Internet Setup").
* Note: The menus in the U2's e-mail program are specific to the task you are performing: for example, when checking the "Inbox" in the e-mail program, the menu items  are different from the available items when you are writing an e-mail or viewing mailboxes. Generally, the available e-mail program menus are "File", "Edit", "Tools" and "Message".
To access these menus, press "Alt".  Select a menu item, and press "Enter". Or, you can press "Alt" followed by the shortcut for the corresponding menu item.  For example to open the edit menu, press "Alt" to open the menu, and press E.  
The e-mail program also contains various lists and dialogs. Use the Up and Down arrows or the Up and Down scroll keys to navigate menus, settings or file lists. Use "Tab" and "Shift-Tab" to tab among controls in a dialog. Press "Enter" to execute an item.

7.1 Executing E-mail and E-mail Account management
7.1.1 Executing e-mail
To execute the e-mail program, navigate to "E-mail" in the "program" menu, by pressing the Up and Down arrows and press "Enter", or just press E from the main program menu. You can launch the "E-mail program from anywhere on the unit by pressing "WIN-E". 
When you launch the e-mail program for the first time, the U2 says, "You must create at least 1 mail account from the accounts manager in the Tools menu". Then, the "Inbox" is opened. 
The "Inbox" is the main window of the E-mail program. When you run the e-mail program for the first time, this "Inbox" is empty and the U2 displays "no items".
If there are e-mail messages in the "Inbox", "Opening inbox." is announced and "xx% processed" is displayed on the Braille display. Once progress has reached 100%, the "Inbox" is opened and displays the received e-mail in the message list.  
Press "Shift-Tab", and you are placed in the mailbox list. By default, the U2 contains the following mailboxes: 
1) Inbox: received mail that has not been deleted or saved to a different folder.
2) Sent: sent messages you have chosen to store 
3) Outbox: messages waiting to be sent, either when you save mail in "Outbox" or sending mail fails.

7.1.2 Managing e-mail account information
In the "Accounts manager", you can manage e-mail account information. 
To access the "Accounts Manager", Open the menu with "Alt",  navigate to "Tools" and press "Enter". "Accounts Manager" is the first item in the "Tools" menu, thus, you can just press "Enter" again to open it. You can also launch the "Accounts Manager" from anywhere in e-mail by pressing "Control-M".    
The "Accounts manager" dialog contains the following 6 items: "Accounts" list, "Information" button, "Add" button, "Modify" button, "Delete" button and "Close" button.

671.2.1 Add e-mail Account
To add an e-mail account, follow these steps:
1. From the "Accounts Manager", press "Tab", to move to "Add" and press "Enter".
2. The dialog is opened and "Server Type" is displayed. This is a combo box in which you can choose to manually setup your account, or ask Braille Sense to auto fill in server information from known server types like Gmail and iCloud. Use the Up and Down arrows to navigate the Server types. If your server is not in the list, select "Manual". Press Tab to move to the account settings.
3. "Account name:" is displayed. Type the name by which you want to identify the e-mail account: (example, "Gmail" or "work e-mail").
4. Press the Down arrow, to move to "Display name". Type the "Display name" in the edit box. This name is the name people will see when they receive an e-mail from you.
5. Press the Down arrow, to move to "Logon username". Type the "Logon username" in the computer edit box. (Ex: Sense or sense@himsintl.com).
*  Note: some providers require you to use the entire e-mail address as the username, while others may use the part of the address before the at-sign. BE sure you type the username correctly for your e-mail provider.
6. Press the Down arrow, to move to "Password". Type the "password" in the computer edit box. 
* Note: By default, the password is hidden, and thus displays as asterisks. Be sure to type carefully as you cannot review your password unless you choose not to hide passwords in the "Global Options". 
7. Press the Down arrow, to move to "E-mail address". Type your "E-mail address" in the computer edit box. (Ex: sense@himsintl.com)
8. Press the Down arrow, to move to "Default mail server". You can choose to use a "POP3" or "IMAP" server using "Space". 
9. Press the Down arrow, to move to "Incoming Server?". 
10. Type the "Incoming server" in the computer edit box. (Ex: imap.himsintl.com, or pop.himsintl.com). Check with your account provider for your specific incoming server name. 
11. Press the Down arrow, to move to "Outgoing SMTP server". type the "Outgoing SMTP server" in the computer edit box. Check with your account provider for the exact name of your outgoing SMTP server. 
12. "Tab to the "Confirm" button and press "Enter".
13. The U2 exits to the "Account name list" and shows the added account name. 
14. When you finish adding accounts, press "Alt-F4" to return to the "Inbox".
* Note: Many e-mail service providers use secure servers with different port numbers. If your service provider requires you to use encryption, you must set these options in the "Advanced" dialog explained in the next section. 

7.1.2.1.1 Signature and Advanced
While adding your account, you can create a signature and set advanced options in the "Advanced" dialog. 
1. Open the "Accounts Manager" as described previously. 
2. If you're creating a new account, "Tab to the "Add" button and Press "Enter". If you need to add advanced settings to an account you've already created, Tab to the "Modify" button and press "Enter".
3. When you have filled in everything in the main account settings list, press "Tab" to move to "Advanced" and press "Enter".
4. U2 displays "Use secure POP3 (or IMAP) (POP-SSL)". The default value of this check box is unselected. If the POP3 or IMAP server uses "SSL", select the check box by pressing "Space".
5. Press the Down arrow to move to "POP3 (or IMAP) port number": POP3 is set to 110 by default, and IMAP is set to 143 by default. Type a different POP3 or IMAP port number in the computer edit box if your provider requires a different port number. 
* Note: if you check "SSL" above, the pop port number is automatically changed to 995if using POP3, and 993 if using IMAP, as these are the most commonly used port numbers for IMAP and POP3 servers using SSL. 
6. Press the Down arrow to move to "SMTP encryption type". The setting values are "None", "SSL" and "TLS". If your Outgoing SMTP server uses "SSL" or "TLS", change the value by pressing "Space".
7. Press the Down arrow to move to "SMTP port number": set to 25 by default. If you have chosen "SSL" as the encryption type, the default port number is set to 465. If you have chosen TLS, the default SMTP port number is set to 587. Type a different value in the computer edit box if your provider uses a different SMTP port number. 
8. Press the Down arrow to move to "SMTP username". If your Internet account provider requires you to use a different SMTP username, enter it in this computer edit box.
9. Press the Down arrow to move to "SMTP password". Type the password that corresponds to the above ID. If your SMTP username and password are not different, leave these items blank. 
10. Press the Down arrow to move to "Use as default send-from account" To use the username and password that were set in steps 7 and 8, select the check box by pressing "Space".
11. Press the Down arrow to move to "default IMAP account". (Only appears if you are using IMAP as your incoming server type)
12. Press the Down arrow to move to "Keep mail copies in server". When you download e-mail from your e-mail server, you can set the U2 to keep e-mail messages on the server or delete them as they download. Press "Space" to toggle "Yes" and "No". 
13. Press the Down arrow to move to "Save mail copies in sent mailbox". When you send e-mail, you can set whether or not the U2 stores e-mail messages you send in the sent mailbox. Press "Space" to toggle "Yes" and "No".
14. Press "Tab", move to "Use signature". The default value is "No". To attach a signature to your mail, press "Space" to change "No" to "Yes".
15. If you chose yes, press "Tab", to move to "Signature" and press "Enter". 
16. You are placed in the "Signature:" multi edit box. Type the information for the signature you want to attach to your e-mails. 
17. Tab to "Confirm" and press "Enter". 
18. This saves the signature, and you are returned to the "Signature" button. 
19. Tab to the "Confirm" button and press "Enter" to save the settings in the "Advanced" dialog.
20. Tab to the "Confirm" button one more time to save the settings in the main "Account information" dialog.

7.1.2.2 Checking information for added accounts
To view the information about a stored e-mail account, open the "Accounts Manager" as described previously. Navigate to the account for which you want information and press "Enter" or Tab to "Information" and press "Enter".
In this dialog you can read all information associated with an e-mail account. Use the Up and Down arrows to navigate the list of settings for the account. Press "Escape" to return to the accounts list.  

7.1.2.3 Modifying an e-mail account 
To modify the information for an e-mail account, open the "Accounts Manager" and navigate to the desired account in the list. When the desired account is displayed, press "Tab" to move to the "Modify" button, and press "Enter". Or, press M to activate the "Modify" button. 
You are placed in the "Account name" edit box. You can now make changes to the information presented. the "Modify" dialog is exactly like the "Account setup" dialog, except that all the information is already filled in. Use normal editing and navigation commands to navigate to the information and make your desired changes. 
When you have finished making modifications, press "Tab" to move to "Confirm" and press "Enter". The modification is saved and you are returned to the "account list".

7.1.2.4 Deleting an E-mail Account
Use the following steps to delete an E-mail account.
1. Open the Accounts Manager in the manner previously described.
2. Press the Up or Down arrow to move to the desired account in the account list.
3. When the desired account is displayed, press "DEL" Or, press "Tab" to move to the "Delete" button, and press "Enter".
4. U2 prompts, "Are you sure you want to delete the account? Yes". 
5. Press "enter" To delete it. Press "Alt-F4" to cancel the deletion.
6. If you press "Enter, the U2 deletes the account, displays "Successfully deleted", and returns to the "account list".

7.2 Receiving and Sending E-mail

7.2.1 Receiving E-mail
The U2 is capable of receiving plain text e-mail and html e-mail messages. 
1. POP 3
You can receive e-mail messages from POP3 accounts using the following steps:
1) Open the menu with "Alt".
2) Press the Down arrow, to move to the "Message" menu and press "Enter".
3) Press the Down arrow to move to "Check for New Mail" and press "Enter". You can also move to this dialog directly from the "Inbox" by pressing "Alt-M".
4) You are presented with the "Account name" list.  This dialog consists of "account list", a "Confirm" button, and a "Cancel" button.
5) When "Account name: " is displayed, press The Up or Down arrow to move to the desired account and press "Enter".
The U2 displays "There are xx messages to receive. Now receiving." "x/y. If the e-mail size is greater than the U2 can handle, it announces, "This message is too large to download. Skipping". And the U2 begins downloading the next e-mail message. 
To cancel the download, press "Tab" to move to the "Cancel" button, and press "enter", or press "Escape". 
When the e-mail messages are downloaded from the server, the e-mail message list is displayed in the "Inbox".

2. IMAP 
When receiving messages via an IMAP server, you can both check the newest mail, according to the number of messages you have it set to automatically receive in the "Set options" dialog, or you can ask the U2 to load older e-mail messages. To receive the newest e-mail messages, press "Alt-M" from the message list of the mailbox on which you are located. To receive previous mail, press "Alt-E". You can also access "Get new mail" and "Get Previous mail" from the "Message" menu. In addition, when using IMAP, as you navigate the various mail boxes in an account, new mail is automatically received for each mail box as you open it. 
When you execute the command to receive mail, the U2 announces, "Getting new mail" or "Getting previous mail". As the messages are downloaded, progress beeps are heard and full cells are displayed to show progress. When the U2 finishes receiving messages, you are placed in the mail box from which you executed the "get mail" command. 

7.2.2 Move to account or mail box 
There are two ways to move to an account or mail box. 
You can access the accounts list or mailbox list by pressing "Tab" or "Shift-Tab" until you reach "mailboxes" or "Accounts". Use The Up or Down arrow to move among the items in the list, and press "Tab" to open the Account or mailbox. 
You can also use the following hot keys to navigate accounts and mailboxes:
Go to next mailbox: Control-Fn-Down arrow.
Go to previous mailbox: Control-FN-Up arrow.
Next account category:Alt-Fn-Down arrow.
Previous account category:Alt-FN-Up arrow.
* Note: these hot keys are not available from the account list or mail box list. 

7.2.3 Reading Received E-mail Messages
E-mail messages are displayed in the Inbox and other mailboxes with the following information: "Subject", "Date", "From" (Sender), "CC", "Message" (main body of the e-mail) and "Attach" (displayed only for an e-mail with one or more attached files) You can move among the items by pressing "Tab" or "Shift-Tab".

7.2.3.1 Subject Control
"Subject" shows the title of the e-mail as, "Subject: (subject of the e-mail) xx/yy". After the subject of the e-mail, you find "xx/yy", which shows the number (xx) of the current e-mail and the total number (yy) of received e-mail messages. 
If there is a file attached to the e-mail, "a Subject: (subject of the e-mail) xx/yy" is displayed. The symbol "a (dot 1)" means that the e-mail has an attached file. It is displayed as "a" on the Braille display, and it is announced as "1 attachment", which indicates the number of the attached files. 
The U2 also indicates which e-mail messages have been read, and which e-mail messages are unread. E-mail messages that have not yet been read have a dash placed in front of the subject. 

7.2.3.2 Date Control
"Date" shows the date and time when the e-mail was received; "Date: (date), (time) xx/yy". The date is displayed in the following order: day, month, date, and year. The time is displayed in the following order: hour, minute, and second using 24 hour time format. 

7.2.3.3 Sender Control
"From" shows the sender information; "From: (sender's e-mail address) xx/yy". 
You can save the e-mail id of the sender to your contacts in the "Address Manager" using the following steps:
1. Press "Control-I" when the "From" field is displayed.
2. The "add address" dialog is opened, and "Name: (sender's user name or e-mail address)" is displayed.
3. Type the sender's name, or, if what is automatically filled in is acceptable, press "Tab" to move to "confirm", and press "enter". The contact is saved, and you are returned to your previous position in the message list.

7.2.3.4 CC Control
"CC" shows the carbon copy recipient if the e-mail has one. 
You can save the e-mail id of the carbon copy recipient to the Address Manager using the process described above for saving a sender's e-mail address.

7.2.3.5 Message Control
"Message" displays the message body of the selected e-mail. You can move to a message by pressing "Tab". Or, you can read the body of a message by pressing "enter" when "Subject", "Date", or "From" is displayed. When you press "enter", the entire message is automatically spoken. To interrupt reading, press "Control". Navigate the message as you would a document in the "Word Processor". To return to the "Subject", press "Escape". 

7.2.3.6 Attachment Control
You can find and download attached files by navigating to "Attach" on messages containing attachments.  Attachments are displayed as, "Attach: (attached file name) xx/yy". 
Use the following steps to download attachments:
1. From the body of a message containing an attachment, press "Tab" to move to the attached files list.
2. Move to the desired file name in the attachments list and press "Enter".
3. You are prompted, "Attachments will be saved to /flashdisk/download. Do you want to change this location? No" Press "enter". 
The selected file is saved in the "download" folder on the "flashdisk".
If you have more than one attachment you want to download, you can press "Control-A" to select all attachments in the list, or press space on any number of individual files to select them.  
To change the download path: 
1. When you are prompted, "Attachments will be saved to /flashdisk/download. Do you want to change this location?", navigate to "Yes" and press "Enter". 
2. You are placed in the file list of the "Downloads" folder on the "flashdisk". Use normal file and folder navigation to locate the folder into which you want to save the attachments. 
3. Press "Space" to select the folder in which to save the attachments, and press "Enter". 
4. The file is downloaded, and you are returned to the attachments list.

7.2.3.7 Reading HTML e-mail
If you receive an html e-mail, you can access the links and other HTML content by viewing the message in the U2's Web Browser.  
Open the message with the Web browser by pressing "Alt-O", or by selecting "Open Message in Web Browser" from the "Message" menu. 
The "Web Browser" is launched and the e-mail is displayed. If the e-mail message contains links, you can visit these sites by pressing "Enter" just as you would on any web page, provided your U2 is connected to the Internet.

7.2.4 Writing e-mail
Use the following steps to create an e-mail message:
1. Choose "Write New Message" from the "File" menu, or press "Control-N" from the message list. "To:" is displayed on the Braille display.  
2. If you wish to use a different account from the default, press "shift-tab" to move to the "Account" combo box. Move to the account from which you want to send this message and press "Tab" to return to the "To:" field.
3. Type the e-mail address of the recipient, or rather, the person to whom you are sending the message .  (Ex: sense@himsintl.com).
4. Press "Tab" to move to "CC:", and type the e-mail address of the copy recipient using computer Braille. If you do not need to carbon copy anyone, you can skip to the next step.
5. Press "Tab" to move to "BCC:", and type the e-mail address of the blind copy recipient using computer Braille. If there is no blind copy recipient, you can skip to the next step.
6. Press "Tab" to move to "Subject:", and type the subject of the e-mail.
7. Press "Tab" to move to "Message body:", and type the text of your e-mail message. Use the same input and editing methods as are used in the word processor. 
8. When you have finished writing your e-mail message, select "Send" from the "File" menu, or press "Control-S" directly from your message.
9. "Sending.". is displayed, and the e-mail is sent. When the e-mail is finished sending, "Successfully sent new message" is displayed. If sending fails, the U2 displays "Unable to sent message", often with a specific error explaining the reason for the inability to send the message. If this occurs, the e-mail is saved in the "Outbox".
After sending is complete, or has failed, you are returned to the "Inbox".
* Note: Be sure you have an active Internet connection before executing the "Send" command, as you cannot send e-mail if the U2 cannot access the Internet. 
To cancel e-mail message creation or sending, press "Escape" or "Alt-F4" and you are returned to the "Inbox".

7.2.4.1 Attaching a File
While you are writing e-mail, you can attach files to your messages.
1. Select "Attach File" from the "File" menu, or press "Control-F" while writing an e-mail message.
2. The default folder for the "file list" is the "upload" folder on the "flashdisk". Use normal file and folder navigation keys to locate the file or files you want to attach.  
3. Move to the desired file, and press "enter". To attach more than one file, move to each file, and press "Space" to select it. * is displayed in front of the selected file names. Press "enter" To attach the selected files.
4. When the selected files are attached, the U2 announces, "xx attached", and returns to the message body. "xx" is the number of the attached files.
5. If there are files attached to an e-mail, the "Attach" item is displayed in the tab order after the "Message body". 
Attachments are displayed as: "Attach: (attached file name) xx/yy (file size)". "yy" is the total number of attached files, and "xx" means the "xxth" file out of "yy" files. You can move among the attached files by pressing The Up or Down arrow. If there is a file in the attached file list you do not wish to attach, you can delete it from the list by pressing "DEL". 

7.2.4.2 Sending E-Mail to Multiple Recipients
You can type more than one recipient, carbon copy recipient, or blind copy recipient. 
When you input more than one recipient, you must insert a semi-colon or comma between the e-mail addresses. 
7.2.4.3 Searching the Address List
You can add a recipient to "To", "CC", or "BCC" from the address list without typing in the e-mail address directly.
1. While in the "To", "CC", or "BCC" fields, select "Look up Address" from the "File" menu or press "Control-L". "Search for address" is displayed.
2. Type the last name of the desired recipient at "Search for address", and press "enter". 
3. Addresses matching your search are displayed. If you press "enter" without typing in the desired name, all of the addresses in your address list are displayed. If there is no matching address, "No match". is announced and "Search for address" is displayed again.
4. Move to the desired address, and press "enter". You can select more than one address by pressing "Space". When you have chosen the addresses you want, press "enter".
5. The selected addresses are inserted. 

7.2.4.4 Saving E-Mail to the Outbox
Messages are saved in the "Outbox" under 2 conditions:
1. The user manually saves the e-mail to the "Outbox" for later sending.
2. An e-mail is automatically saved to the "outbox" after it fails to send due to a network error or other reason.

Use the following steps to save an e-mail in the outbox:
1. While writing a message, select "Save Mail in Outbox" from the "File" menu, or press "FN-S".
2. "File name: (subject of writing e-mailgg.txt" is displayed. 
3. Press "Enter" to save the e-mail under the current file name. You can type a new file name and change the path where the file is stored using the same method as in the "Save As" dialog of the Word Processor.
4. After the U2 saves the e-mail message, you are returned to the location from which you entered the "Save" dialog.
Following the instructions above, the e-mail message is saved as "(subject of writing e-mailgg.txt" in the "flashdisk/email/storagebox". 
If the e-mail contains no subject, the file is named "noname". 
If you choose to save the e-mail in a location other than "flashdisk/email/storagebox", you cannot access the e-mail message in the "Outbox". Thus, you cannot send the e-mail unless it is returned to the "Outbox" storage folder.

While creating a "message", press "Escape" or "Alt-F4" To cancel writing the e-mail. The U2 displays "Currently writing mail. Save? Yes". To return to the "Inbox" without saving the e-mail, press "Space" to change "Yes" to "No", and press "Enter".

7.2.4.5 Sending the E-Mail in the "Outbox"
Use the following steps to send e-mail from the "Outbox":
1. From the Message list, "Shift-Tab" to the mailbox list.   
If you are using IMAP account, "Shift-Tab" 2 times to move to the account list. Then press the Down arrow to choose POP3 account, then "Tab" to the Inbox, and "Shift-Tab" back to the mailbox list. 
2. Press The Up or Down arrow, to move to "Outbox" and press "Enter".
3. U2 displays the message list in the "Outbox". 
Press The Up or Down arrow, to move to the message you want to send.
4. If you want to send all the e-mails in the list: Press "Control-a  to select all.
If you want to send individual messages, use normal selection commands to select them.
5. Press "Enter" on "Send" from the "File" menu, or just press "Control-S" from the outbox, and the messages are sent. 
If you send all the messages in the "Outbox", no items" is displayed.

7.2.4.6 Setting Default E-mail account
If you have set up more than one e-mail account on the U2, you can set the default e-mail account for sending messages. 
1. Open the "Accounts Manager" as described previously.
2. From the Accounts list, press The Up or Down arrow, to move to the e-mail account you want to set as the default. 
3. "Tab" to "Modify" and press "Enter", or press the letter M.
4. "Tab" to "Advanced" and press "Enter".
5. Press the Down arrow, repeatedly to move to "Use as default send-from account SMTP".
6. Press "Space" to change the state of the check box to "checked".
7. Press "Tab", to move to "Confirm" and press "Enter". You are again placed on the "Advanced" button.
8. Press "Tab", to move to "Confirm" and press "Enter".
9. U2 announces, "Successfully modified account" and you are returned to the accounts list.
U2 displays "default" on the Braille display next to the default account.

7.3 Advanced Message features

7.3.1 Deleting E-mail
You can delete e-mail messages individually, or you can select multiple messages and delete them simultaneously.
When you delete messages, they are automatically moved to the "Trash" folder, where they remain until you delete them from there, or until you empty the "Trash" folder. You can empty the "Trash" folder at any time by pressing "Enter-Backspace-Q" or choosing "Empty Trash" from the "Edit" menu. 
Note: When messages are deleted from the "Trash" folder, they are permanently disposed of, and cannot be retrieved.

7.3.1.1 Deleting an e-mail
To delete an individual e-mail, press The Up or Down arrow to move to the "Subject" of the e-mail you want to delete. Press "DEL". U2 displays "Delete (subject of the selected e-mail) mail? Yes". Press "Enter" To delete the e-mail.
To cancel, press "Space" to change "Yes" to "No" and press "Enter". Or, you can press "Escape" or "Alt-F4". 

7.3.1.2 Deleting Multiple E-mail Messages
To delete two or more e-mail messages, select each of the messages you want to delete with "Space", then press "DEL". U2 displays "Delete xx messages? Yes". "Xx" is the total number of messages to be deleted. Press "Enter".
You can also select all messages in the current mailbox by pressing "Control-A", or select a contiguous group of messages by pressing "Control-B" to set the beginning of the selection, and move your cursor to the last message you want to select. 

7.3.2 Reply and Reply All to a Received E-Mail.
When you reply to an e-mail, you can edit or add a message to the original message, or add another recipient. 
1. From "Subject", "Date", or "Message body" of a message in the "Inbox", select "Reply" from the "Message" menu, or press "Control-R".
2. U2 displays "Message body". 
3. The message body already contains the original message body of the received e-mail; below "--- Original Message ---. 
4. You can type additional text, edit the original message, and/or edit any of the fields associated with the message including the subject and recipient fields.
5. When you have finished, press "Control-S" to send the e-mail.
You can save replies just as you can save new messages in the "Outbox" for sending later.
Choosing "Reply" sends en e-mail to only the original sender. Choosing "Reply To All" sends an e-mail back to the original sender as well as all other recipients of the original e-mail. 
To activate the "Reply To All" function, select "Reply to All" from the "Message" menu, or press "Alt-R" from one of the fields of the original message. Follow the same process as when creating and sending a "Reply" as described above.

7.3.3 Forwarding a Received E-Mail Message
"Forwarding" refers to sending an e-mail you received to another person. 
1. From the "Subject", "Date", or "Message body", open the "Message" menu and select "Forward", or press "Control-F".
2. U2 displays "To:".  Input the e-mail address of the new recipient, or multiple recipients, using computer Braille.
3. Press "Tab", to move to "CC", "BCC", and "Subject" and edit them as you wish. The subject will appear as "FW: (original subject)".
4. "Tab" to the message body. The original e-mail message is shown following, "----- Forwarded Message -----".
5. Type any additional text you wish to add to the message, or make any edits to the forwarded text. 
6. Press "Control-S" to send the e-mail.
7. If you don't want the e-mail to appear in the same message body as the e-mail you are writing, you can also forward the current e-mail as an attachment. Use "Alt-W" to send the current e-mail as an attachment, then use the process described above.
When you forward an e-mail, you have all of the same capabilities as when writing a new e-mail. Thus, you can add recipients and attach files to the e-mail you are forwarding just as with a new message. And, as with a new message, you can also save to the "Outbox" for sending later. 

7.3.4 Saving a Received E-mail as a File.
There may be times when you wish to save a received message as a file. Please note that there is a small difference between IMAP and POP3.  
 
1. Using Pop3: when placed on one of the fields of an e-mail message you want to save, select "Save as Text" from the "File" menu, or press "Alt-S".
2. The "save as dialog" is opened.
3. U2 displays "File name: (subject of e-mail being read.txt". 
4. Press "Enter" to save the message under the current file name. If you wish, you can rename the file using the same method as in the "Save As" dialog of the "Word Processor". 
5. When the save is complete, you are returned to your previous location. 
If you are using IMAP, you must first navigate to and open the message before you can save it. Otherwise the steps are exactly as those above.
The text file is saved in "flashdisk/My Documents" with the file name "(subject of e-mail being read.txt". You cannot change the file format. You can read the saved text file in the "Word Processor".
To cancel "Save As Text", press "Escape" or "Alt-F4".

7.3.5 Printing E-Mail Messages
You may wish to emboss or print an e-mail message.
1. Connect the U2 to an ink printer or Braille embosser. Make sure to use the same printer port set in the "Global Options".
2. Using POP3: from one of the fields of an e-mail message you want to print, select "Print e-mail" from the "File" menu, or press "Alt-P".
3. U2 displays "Print type". Press "Space" to change the "print type". The setting values are "HP Printer", "Epson Printer" and "Embosser".
4. After selecting the "Print type", press "Enter". Or press "Tab to move to the "Confirm" button, and press "Enter".
5. The selected e-mail should be printed.
As with saving an e-mail, when using IMAP, you must first open the message body before executing the "Print e-mail" command.
To cancel printing, press "Tab" to move to "Cancel" and press "Enter". Or press "Escape" or "Alt-F4". 

7.4 Additional features of E-mail

7.4.1 Find
The "Find" command is used to search for messages in the current mailbox. The "Find" function looks for text that matches the text you enter in "Subject", "Date", and/or "From". This function only works in the "Subject", "Date", or "From" controls. Use "Control-F" to open the "Find" dialog, or open the "Edit" menu and press "Enter" on "Find"..
The "Find" dialog consists of the following:
1. "Find": Edit box for typing the text to search
2. "Search" radio button
3. "Direction" radio button 
4. "Confirm" button
5. "Cancel" button. 

7.4.2 Find Again
The "Find Again" command finds the next occurrence of the text according to the search text and direction specified in the "Find" dialog. As with "Find", the "Find Again" function only works in the "Subject", "Date", or "From" fields.
To activate the "Find Again" function, open the "Edit" menu and press "Enter" on "Find Again", or press "F3" from the message list.

7.4.3 Move to Next Unread Message
The "Move To Next Unread Message" command allows you to move to the next unread message. If you use this function on the last unread message in a list, you are taken to the first unread message in the list. 
To activate this function from the "Subject", "Date", or "From" field, open the "Edit" menu and select "Move to next Unread Message" or press "Control-U" to activate this function directly. 

7.4.4 Managing mail boxes and messages

7.4.4.1 Copy or Move to Mailbox 
You can copy and move e-mails using the "Copy to Mailbox" or "Move To Mailbox" commands in the "Edit" menu.
The "move/Copy dialog" contains the following:
1. "Folder" list.
2. "Create mailbox" Button
3. "Delete mailbox" Button
4. "Rename mailbox" Button
5. "Confirm" Button
6. "Cancel" Button

To copy and move an e-mail to another folder, follow these steps:
1.  Select individual e-mails by pressing "Space", select a continuous group with "Control-B" or select all with "Control-A". 
2. Open the "Edit" menu, and press the Down arrow, to move to "Copy to Mailbox" or "Move To Mailbox" and press "Enter". You can activate these functions directly from the message list by pressing "Alt-C" for "Copy" and "Alt-X" for "Move to". 
3. U2 displays "Folder list". 
4. Press the Down arrow, to move to the folder into which you want to copy or move messages and press "Enter". 
5. The e-mail is moved or copied to the selected folder, and you are returned to the mailbox from which you activated the "Move" or "Copy" command.

7.4.4.2 Creating a Mailbox
You can create additional mailboxes in the "E-mail" folder for sorting and storing your messages. 
To create a new mailbox, follow these steps:
1. From the Mailbox list, open the "Edit" menu and select "Create New Mailbox", or press "Control-N" to activate this function directly. 
2. U2 displays "Mailbox name:". Type the mailbox name you want to create.
3. Press "Enter", or "Tab" to "Confirm" and press "Enter".
4. U2 displays the created mailbox in the mailbox list. The folder is also visible in the e-mail folder from "File manager".

7.4.4.3 Deleting a mailbox
The U2 does not allow you to delete the "Inbox", "Sent", or "Outbox". However, you can delete folders/mailboxes you have created.
To delete a folder/mailbox, follow these steps:
1. Navigate to the mailbox you want to delete in the Mailbox list, and open the "Edit" menu and choose "Delete Mailbox". 
2. U2 displays "Delete (mailbox name) mailbox? Yes".
3. Press "Enter".
You can also delete the current mailbox in the list by pressing "DEL". 
If you attempt to delete the "Inbox", "Sent", or "Outbox", U2announces, "Cannot delete folder" and returns you to the mailbox list.

7.4.4.4 Changing name of Mailbox
You can also rename a mailbox. To do this, follow these steps:
1. From the mailbox list, navigate to the mailbox you wish to rename.
2. Open the Edit Menu and select "Rename mailbox", or press "Control-R" to open the "rename mailbox" dialog directly from the mailbox list.
3. U2 displays "Folder mailbox:" Type the new name for the folder mailbox. 
4. Press "Enter. or "Tab" to "Confirm" and press "Enter".
If you attempt to rename the "Inbox", "Sent", or "Outbox", the U2announces, "Cannot rename mailbox" and returns you to the mailbox list.

7.5 Using the Tools Menu
In addition to the "Accounts Manager", the "Tools" menu contains options for setting the save path, spam filters  and other e-mail options. 

7.5.1 Set Path
"Set Path" sets the default download path where file attachments and e-mail are stored. You can set the download path using the following steps:
1. Open the "Tools" menu and press "Enter" on "Save Path", or press "Control-P" from the message list.
2. U2 displays "Save attachments path: /flashdisk/download".  
The "Set Path" dialog contains three settings:
1. Save attachments path
2. Send attachments path
3. Disk to save mail in
You can move among these items by pressing the Down arrow and The Up arrow. Each item consists of "Path", "Modify", and "Close". At "Path", the default path is displayed. You can move among this information by pressing "Tab" or "Shift-Tab".
You can close "Set Path" with "Escape" or "Alt-F4" or by pressing enter on the "Close" button.

7.5.1.1 Set the Save Attachments Path
The default path for downloaded attached files is "/flashdisk/download". 
You can set the download path using the following method:
1. Use the steps described above to access the "Save Path" dialog.
2. Press "Enter" on "Save attachments path: /flashdisk/download", or press M Or, press "Tab" to move to the "Modify" button, and press "Enter".
3. U2 displays "download folder xx/yy".
Use normal file and folder navigation keys to locate the folder in which you want to save attachments.
4. Press "Space" to select the folder, and press "Enter". 
The U2 shows the changed path. 

7.5.1.2 Set the Send Attachments Path
"Send attachments path" is the path where the e-mail program looks by default when you attach a file to an e-mail.  The default path is "/flashdisk/upload". You can change this path to a different path using the following steps:
1. Open the "Set Path" dialog using the steps described previously. 
2. Press the Down arrow, to move to "Send attachments path: /flashdisk/upload".
3. Press "Enter", or, press "Tab", to move to the "Modify" button and press "Enter".
4. U2 displays "upload folder xx/yy" Use normal file and folder navigation keys to locate the folder you want to use as the path for attachments to be sent. 
5. Press "Space" to select the desired folder, and press "Enter". 
The U2 displays the changed path. 

7.5.1.3 Set the Disk in which to save mail
The e-mail messages that are downloaded from your network are saved in the "e-mail" folder, located on the "flashdisk". If the size of an e-mail you are receiving is so large that it cannot be downloaded and stored in the "flashdisk", or you simply want to store your e-mail somewhere else, you can save to a different disk using the following steps:
1. Connect the external storage disc to the U2.
2. Use the steps described above to open the "Set Path" dialog.
3. Press the Down arrow, to move to "Disk to save mail in: /flashdisk".
4. Press "Enter", or, press "Tab", to move to the "Modify" button, and press "Enter".
5. U2 displays "flashdisk". 
6. Press the Up or Down arrow, to move through the disk list. If you have connected a USB memory stick or SD memory, U2 displays "USB" or "SD" (SD memory).
7. Press "Enter" on the desired disk. 
U2 displays the changed disk.

7.5.2 Set Options 
The "Set options" dialog contains 5 items: "Default mail server", "default mailbox for POP3 server", "get the number of mail at once for IMAP", a "confirm" button, and a "Cancel" button. You can move among the items in the dialog by pressing "Tab" or "Shift-Tab".
To open the "Set options" dialog, press "Enter" on "Options" from the "Tools" menu, or press "Control-O" to activate this item directly.
The first item in the "Set options" dialog is "Default server?". You can set the default server to "IMAP" or "POP3". Use "Space" to change the value of the setting.
The next item in the "Set Options" dialog is "Use inbox as default mailbox when using POP3 server? Yes.". if you want the e-mail program to always place you in the "inbox" when starting e-mail using POP3, leave this setting as is. If you would like to use a different mailbox, press "Space" to change this option to "no". 
The next option in the dialog is "Get the number of mail at once when using IMAP". The default is set to 64. Use "Space" or "Backspace" to cycle through the various options. The available values are All, 32, 64, 96, and 128.
When you have finished adjusting the settings, press "Enter" to save the options, or tab to the "Confirm" button and press "Enter". If you do not wish to save your changes, tab to the "cancel" button and press "Enter" or press "Alt-F4". 

7.5.3 Spam Settings
When the U2 downloads e-mail from the e-mail server, there may be a number of e-mail messages that are spam. In this case, you can avoid downloading these spam e-mail messages by identifying specified words in the subject or specifying e-mail addresses you know are from spammers.
The spam e-mail messages that are identified by your "Spam Settings" are not downloaded into the U2, and remain on the e-mail server.
Use the following steps to set spam e-mail filters:
1. Open the "Tools" menu and select "Spam Settings", or press "Control-E" to activate this item without accessing the menus.
2. U2 displays "Type: Subject 1/3". 
The "Spam Settings" dialog contains 6 items: "Type" combo box, "List", "Add" button, "Modify" button, "Delete" button, and a "Close" button.
"Type" can be set to 1 of 3 options: "Subject", "E-mail address string", and "Host". You can move among these options by pressing The Up or Down arrow. The "list" is displayed according to the "Type" you choose.
If you have selected "Subject", the list is displayed as "Subject: (Registered word) 1/xx". If you selected "E-mail address string", it is displayed as "E-mail address string: (Registered e-mail address string) 1/xx". It is displayed as "no items" if there is no registered word or e-mail address string.
The following explains how to register, modify, and delete the spam settings.

7.5.3.1 Add As Spam E-Mail
Use the steps described above to open the "Spam Settings" dialog. 
1. Press A when "Type: Subject 1/3" is displayed. Or, press "Tab" to move to the "Add" button, and press "enter".
2. The "add dialog" is opened and "Subject add:" is displayed.
3. Type the words, by which you want to identify spam messages and press "Enter". Or, "Tab" to the "Confirm" button, and press "enter". 
4.  "Successfully added spam data". is announced and you are returned to the "list". "Subject: (registered word) 1/1" is displayed.
By adding the word in the manner just described, if there are e-mail messages that include the words you entered in the subject of the message, the U2 downloads those e-mails from the e-mail server, but deletes them automatically. 
You can also avoid receiving e-mail messages from a specific sender or host by registering it.
The following are the steps to register a sender's e-mail address as spam:
1. Use the steps described above to open the "Spam Settings" dialog.
2. Press the Down arrow when "Type: Subject 1/3" is displayed. "Type: E-mail address string 2/3" is displayed.
3. Press "Tab" to move to the "Add" button, and press "enter".
4. The "Add dialog" is opened, and "E-mail address string: (e-mail address)" is displayed. The "(e-mail address)" is the sender's e-mail address that was focused when you opened the dialog. You can choose to filter by this address, or type a different e-mail address in the edit box.
5. Press "Enter" on "E-mail address string: (e-mail address)". Or, press "Tab" to move to the "Confirm" button, and press "Enter".
6. "Successfully added spam data" is announced and "E-mail address string: (Registered e-mail address) 1/1" is displayed.

To register a specific host as a spam sender, do the following:
1. Use the steps described above to open the "Spam Settings" dialog.
2. Press the Down arrow when "Type: Subject 1/3" is displayed To move to "Type: Host 3/3".
3. Press A or press "Enter" on the "Add" button.
4. The "Add dialog" is opened, and "Host add: (host address)" is displayed. By default, "host address" is the host address that was focused on when you executed this command. You can add this host or type a different host in the edit box.
5. Press "Enter" on "Host add: (host address)". Or, "Tab" to the "Confirm" button, and press "enter".
6. The U2 says, "Successfully added spam data" and shows "Host: (registered host address) 1/1".

To cancel setting spam filters from the "Add dialog", press "Tab" to move to the "Cancel" button, and press "Enter". Or, press "Escape" or "Alt-F4". 

7.5.3.2 Modifying Spam Registration
To modify a spam filter you have set, do the following:
1. Access the "Spam Settings" dialog as described previously, and navigate to the "Type" of spam setting you want to modify by pressing The Up or Down arrow. 
2. Press "Tab" to move to the list of registered items in that category. 
3. Navigate to the item you want to modify using The Up or Down arrow. 
4. Press M,  or press "Tab" to move to the "Modify" button, and press "Enter". 
5. Make the modifications in the edit box.
6. Press "Tab" to move to the "confirm" button, and press "Enter" to save the changes.  

7.5.3.3 Deleting Spam
You can also delete an item that has been registered in the spam list. 
1. Access the "Spam Settings" dialog as described previously, and navigate to the "Type" of spam setting you want to delete by pressing The Up or Down arrow. 
2. Press "Tab" to move to the list of registered items in that category. 
3. Navigate to the item you want to delete using The Up or Down arrow. 
4. Press D or press "Tab" to move to the "Delete" button, and press "Enter".
