5. WORD PROCESSOR
5.1 File Menu
5.1.1 New
5.1.2 Open
5.1.3 Open in new Word Processor
5.1.4 Save
5.1.5 Save As
5.1.6 Saving password Protected Files
5.1.7 Close Current Document
5.1.8 Print
5.1.9 Settings
5.1.10 Exit
5.2 Edit Menu
5.2.1 Start Selection
5.2.2 Copy
5.2.3 Cut
5.2.4 Paste
5.2.5 Delete
5.2.6 Delete Blank Lines
5.2.7 Add to Clipboard
5.2.8 Clear Clipboard
5.2.9 Select All
5.2.10 Insert from File
5.2.11 Insert Date
5.2.12 Insert Time
5.2.13 Toggling Insert and Overwrite Modes
5.2.14 Check Spelling
5.2.15 Edit Language attribute
5.2.16 Font Setting
5.3 Go to Menu
5.3.1 Find
5.3.2 Find Again
5.3.3 Replace
5.3.4 Reverse Find
5.3.5 Go to Location
5.3.6 Go to Previous Page
5.3.7 Go to Next Page
5.3.8 Set Mark
5.3.9 Go to Mark
5.3.10 Go to Previous Document
5.4 Read Menu
5.4.1 Read Selected Text
5.4.2 Read Beginning of Selected Text
5.4.3 Read from beginning to cursor
5.4.4 Read from Cursor to End
5.4.5 Auto Scroll
5.4.6 Read Current Sentence
5.4.7 Read Current Line
5.4.8 Read Current Word
5.4.9 Read Current Character
5.4.10 Read Cursor Position
5.4.11 Read Status
5.4.12 Read Selected text in Current Language
5.5 Layout
5.5.1 Braille Document Layout
5.5.2 Print Document Layout
5.5.3 Braille Paragraph Layout
5.5.4 Print Paragraph Layout
5.6 Math Code Entry
5.7 Reading PowerPoint Files

5. Word Processor
You can launch the "Word Processor" in a couple of ways:
Press "Win" to open the main "Program" menu. Navigate to "Word Processor" using the Down arrow and press "Enter". You can also press W from the main menu to quickly jump to and open the "Word Processor.
You can launch the "Word Processor" from anywhere on the unit by pressing "WIN-W".
When you launch the Word Processor on the U2, it places you in a new, blank document. You can activate all the functions of the Word Processor via the Word Processor menu or by using hot keys. The menu in the Word Processor consists of File, Edit, Go To, Read, and Layout. To access these menus, press "Alt".  Select a menu item using The Up or Down arrow , and press "Enter". Or, you can press "Alt" followed by the shortcut for the corresponding menu item.  For example to open the edit menu, press "Alt" to open the menu, and press E.  
The Word Processor also contains various lists and dialog boxes. Use the Up and Down arrows or the Up and Down scroll keys to navigate menus, settings or file lists. Use "Tab" and "Shift-Tab" to move  among controls in a dialog. Press "Enter" to execute an item.
Before going in to more detail about the Word Processor, it is also important to note that while you are anywhere in a document, you can discover your location by pressing "FN-S". In addition, if you are in a document, and turn the U2 off, it announces the status when you power back on. In the next few sections the features of the Word Processor are explained in more detail. 

5.1 File Menu

5.1.1 New
The new command creates a new, editable document. By default, the name of the new document is "noname.txt". The extension, ".txt" is the extension given to documents that are created in Text format on the U2. It is the same file name that is created automatically when the Word Processor opens. 
* Note: if you have changed your default document type in the "Global Options", the extension may be BRL or HBL, as your default document type can be set to Braille, text, or Sense document.
To create a new document, select "New" from the "File" menu. Or, press "Control-N". If "New" is executed while editing another document, you are prompted for the file type of the new document: "Sense Document (s)" is displayed first. If you press the Down arrow repeatedly, "Braille Document (b)" and "Text Document (t)" are displayed. Select the document type you want, and press "Enter".
If a new document is created or opened without saving the document currently being edited, the U2 asks whether to save the current document, so that changes to it are not lost. When "Save: Yes" is displayed, users can select "Yes" To save the current document or select "No" not to save the changes. If you press "Space" once more and select "Cancel", the Word Processor cancels the new document, and returns to the current document.

5.1.2 Open
The open command opens a document that has already been saved to a disk. Select "Open" from the "File" menu, or press "Control-O". The "Open" dialog is displayed. 
The "Open dialog"  consists of the "file list", "File name" edit box, "Type" (for choosing the format of the file, a "Confirm" button  and a "Cancel" button. To move between these controls, press "Tab" or "Shift-Tab". 
You are placed in the "File name:" edit box. You can type in a file name to open , and press "Enter".  The U2 searches for the file in the "/flashdisk/My Documents" folder. If you have recently accessed other files, you can scroll through them by pressing the Up and Down arrows or the up and down scroll buttons. You can open a selected file by pressing "Enter". If you select a folder and press "Enter", the list of files in that folder are displayed.
To access a file that is on an SD card or USB memory stick, you can access the file in the "Open" dialog by moving to the "file list" using "Shift-Tab". Then, press "Backspace" until you reach the drive list. Use the Up and Down arrows to navigate among the drives until you reach the USB stick memory or the Sd card. Press "Enter" to open the storage device and the files and folders are displayed. 
While viewing the File List, you may use normal file management commands such as "Delete", "Rename", and "New Folder". Press "F1" for a complete list of available functions.
When opening documents, The U2 chooses the Braille grade depending upon the file type. For example, if you press "Enter" to select a file that has the extensions HBL or BRL, or if you type in a file name with those extensions and press "Enter", the U2 opens the selected file in Grade 2 Braille. You are not able to change the Braille grade in these documents. If you press "Enter" to select a file that has the extensions txt or doc, it opens the file according to the "View/Input grade" setting in "Global Options". After the file opens, you can switch the Braille grade among computer Braille, uncontracted Braille, and grade 2 Braille, using "FN-G". 
The Word Processor allows you to open and work with up to 10 files simultaneously. If you already have one document open, and you try to open another document, the U2 asks you to save changes to the document that is already open. Once the document is saved, an open dialog appears. However, your original document remains open. You can move among open documents by pressing "Shift-Tab" for the previous document, and "Tab" to move to the next document.

5.1.3 Open in new Word Processor
This option opens a second instance of the Word Processor. This option is useful when you want to have 2 documents open at the same time, and want to switch between them without saving and loading each.
To open a document in the second Word Processor, select "Open in New Word processor" from the File Menu, or press "Alt-O". You are, once again, placed in a new, blank document, and you can activate all functions as you can in the original instance of the Word Processor. 

5.1.4 Save
The save command saves a document to a disk. To use this option, select "Save" from the "File" menu or press "Control-S" while in a document.
If the document has not been saved previously, when you execute "Save", "Save as dialog" opens. You can refer to section 5.1.4 for information on how to use the "Save as dialog".
If you execute "Save" after editing an existing document, U2 saves the document with your changes under the same file name without opening a dialog. After the document is saved, you are returned to document editing. 
When you have several documents open, you can save and close the focused document by pressing "Control-F4". The document is saved and closed, and your focus is placed in the previous document in the tab order.
* Note:
Though you can open DOCX, PowerPoint, PDF and unprotected EPUB files in the Word Processor, they cannot be saved under these file types as editing in these formats is not supported. If you save one of these documents, the "Save as" dialog opens so that you can save in one of the file types supported by the U2. 

5.1.5 Save As
The "Save As" option is used to save a document under a different file name, in a different location, or as a different file type. To execute this command, select "Save As" from the "File menu" or press "Alt-S" while in a document.
The "Save as dialog" is displayed. This dialog is almost the same as the "Open" dialog. It consists of "file list", "File name", "Type" (representing the file format), a "Confirm" button, and a "Cancel" button. When the dialog opens, "File name:" is displayed. 
If you execute "Save As" when you are editing an existing document, the displayed file name, file format, and the folder are the same as those of the existing file. When executing "Save as", on "PDF" and "EPUB", documents, the formatting is lost as these files are converted to txt format on opening.
If you execute "Save" or "Save As" while in a new document, the displayed default file name is "noname.brl" and the file path is "flashdisk/My Documents/".
To edit the displayed file name, press the cursor routing key at the position you want to edit, and modify it. Or, to create a new file name, simply type in the new file name to overwrite what is currently in the edit box. You cannot use the following characters in a file or folder name. "|, \, <, >, ?, :, ininwas
To change the file format, "Tab" to "Type". Move to your desired file format by pressing The Up or Down arrow.
To save a file with a file name that is in the file list, "Shift-Tab" to the "file list" and navigate to your desired location using normal file and folder navigation. 

5.1.6 Saving password Protected Files
The U2 allows you to encrypt and password protect files which you do not wish for anyone else to be able to open. Before you save a document as a protected file, you must set a password in the "Settings" option under the "File" menu. See section 5.1.9.
The "Set Password" dialog consists of 5 items: "Delete the original file" checkbox, ?, a "Password?" edit box, a "Retype Password" edit box, a "confirm" button, and a "cancel" button.  
The "Delete the original file" checkbox allows you to choose whether, when you save the file as a protected file, the original is deleted. If you wish to delete the original file, press "Space" to check this box. By default, it is unchecked. 
Tab to each of the edit boxes for typing the password, and type it using computer Braille. When the password is entered in both edit boxes, Tab to the "Confirm" button and press "Enter" to save your password. The unit announces, "Set password completed" and returns you to the "settings" dialog. 
When you have created and saved a password for the file you wish to protect, access the "Save as" dialog as described in the previous section, and choose "HPF" (HIMS Protected File) as your file type. Your document is encrypted and password protected. The next time you open the document, you are prompted for the password you created. To open the document, type it in and press "Enter".
* Note: When saving protected files, please ensure you make note of the password used to protect them. Use passwords you can remember, and make note when typing them that they are typed correctly. Though it is not impossible, recovering password protected documents is extremely difficult, and your document will need to be sent to HIMS for decryption. 

5.1.7 Close Current Document
The "Close Current Document" command allows you to close the currently focused document without closing the Word Processor. Choose "Close Current Document" from the "File" menu, or press "Control-F4" while in a document. Please note that this function is not available if you only have one document open. You must have at least two or more documents open To execute the "Close Current Document" command.

5.1.8 Print
The "Print" command is used to print or emboss the current document. Select "Print" from the "File" menu, or press "Control-P" while in a document. There are two lower level dialogs for the "Print" option. One is for printing with an ink printer (HP or Epson), and the other is for embossing in Braille. 
1. Embossing in Braille
Select "Embosser" from the "Print" menu, and the "Embosser dialog" is opened and contains the Settings list, a "Confirm" button and a "Cancel" button. The Settings list contains the following:
1) Start page number: The first page number to be embossed. The default is set to 1. You can change the value of the page number, by typing in a new value. 
2) End page number: the last page number to be embossed. The default value is set to 100000. This means the document is embossed to the end of the document, unless the document exceeds 100000 pages. To change the value, input the end page number.  
3) Number of copies: designates the number of copies to be embossed. The default is set to 1. You can change this number by typing your desired number of copies.  
4) Set Braille format: you can set whether or not the Braille document layout settings specified in U2 are used when embossing. If you set this to "Yes", the document is embossed using the Braille document layout settings in U2. If you set it to "No", the document is embossed in the format specified in the original document.

To begin embossing the document, "Tab" to "Confirm" and press "Enter". Or, to cancel embossing, "Tab" to "Cancel" and press "Enter".
When "Enter" is pressed on "Confirm", "Print: Yes" is displayed. Press "Enter" on "Yes", and embossing commences. If you do not want to emboss, press "Space" to select "No", and press "Enter". You can also choose to create an electronic Braille file of the document according to the embossing preferences. To do this, press "Space" once more to select "Save as file", press"Enter", and the current document is saved as a "brl" file. If you've chosen to emboss, and there are problems with the Braille printer, the U2 shows an error message and returns to the open document.

2. Print Text
The dialog for the "Printer" is almost the same as for the "Embosser". After you input the values as in the embosser dialog, press "tab" and press "Enter" on "Confirm".  "Print: Yes" is displayed. If "Enter" is pressed, printing commences. If you press "Space" to move to "No", and press "Enter", printing is canceled, and the U2 returns you to the open document.

Note that the U2 is compatible with HP printers (level PCL 3 or higher), and with HP-compatible printers. And Epson printers using the ESCPR library. 

5.1.9 Settings
To change your Word Processor preferences, select "Settings" from the "File" menu or press "Control-E" while in a document. 
The "Settings" dialog contains the following: the "settings" list, "Default folder" button, "Set password" button, "Confirm" button and a "Cancel" button. 
The following are the settings that can be changed:
1. View format character (Yes/No): If this option is set to "Yes", all of the format characters are displayed. Use "Space" to toggle this option. Formatted characters are marked as "carriage return ($p)", and the "mark indicator ($pl)". See Appendix 2 for the list of supported format characters.
2. Reading unit (Line/Paragraph/sentence): Defines the unit of movement when pressing The Up or Down arrow while reading a document. If this option is set to "Line", The Up arrow moves up line by line. If this option is set to "Paragraph", The Up arrow moves backward in a document paragraph by paragraph. If it is set to "sentence" Up Arrow and Down arrow navigate by sentence. To cycle between "Line", "Sentence" and "Paragraph", press "Space".
3. Read only (Yes/No): If this option is set to "Yes", the document cannot be modified. This setting is used to protect the document from any unintentional modifications. To change it to "No", press "Space".
4. Reading mode (Original/Compressed): This option sets the reading mode. Original reading mode shows the document in its original format.
In "Compressed" reading mode, The U2 displays document content on the Braille display continuously without regard to formatting such as carriage returns ($p). To toggle between "Original" and "Compressed" reading modes, press "Space".
5. Auto scroll speed (1~35): This option sets the duration of displaying one Braille display length while you are auto scrolling in a document. Thirty-five is the fastest scrolling speed. Pressing "Space" increases the scroll speed and "Backspace" decreases it. 
6. Automatic save interval (Don't save automatically, 10~60): This option defines the automatic save time interval for the file that is currently being edited. The setting time can be increased or decreased by10 minutes if you press "Space" or "Backspace" respectively. If you do not wish for the document to be saved automatically, choose "Don't save automatically".
7. Apply settings to all documents (Yes/No): This option allows you to apply the current settings to all documents. If "Yes" is selected, the settings apply to all documents, if "No" is selected, the settings affect only the document currently being edited. To toggle between "Yes" and "No", press "Space".
8. Support Formatting Documents: (Yes/no). This setting allows you to choose whether or not to process document formatting when loading documents that contain advanced formatting features such as Microsoft Word documents. Press "Space to toggle between "Yes" and "No". 
9. Math Code: (Nemeth/UEB). This setting defines which math code is used when using "Alt-N" to enter numeric and mathematical expressions.
The Word View Display option allows you to choose whether to show text documents in full display view. Full display view allows a sighted teacher or assistant to view what is on the notetaker using a VGA monitor. The focused line of text is shown at the top, followed by a full screen of text below. Use "Space" to toggle "Word View Display" on and off. Or, you can use "Alt-Control-M" to toggle Word Display View on/off directly within a document. See section 16.4. for keystrokes for navigating the Full Screen View. 
 
To change the default save-to folder, "Tab" to the "Default folder" button and press "Enter". You are placed in the "file list". Navigate to the folder or disk you want using normal navigation keys, press "Space" on the folder you wish to select, and press "Enter". 
To set a password for your currently open file, "Tab" to the "Set password" button and press "Enter". Set your password as described in section 5.1.5, "Saving protected Files".
When you are finished setting your preferences, "Tab" to the "Confirm" button and press "Enter". If you do not want to save the settings, press "Enter" on the "Cancel" button. 

5.1.10 Exit
This command closes the Word Processor. To execute this command, select "Exit" from the file menu, or press "Alt-F4". If you have edited the document and have not saved the changes, you are prompted to save the current document. You can select "Yes" or "No" with the spacebar and press "Enter" to exit the Word Processor.

5.2 Edit Menu

5.2.1 Start Selection
The "Start Selection" command allows you to select a certain portion of text that you would like to edit. When you use the "Start Selection" command, the cursor appears as blinking "dots 1-2-3-4-5-6-7-8" to indicate what text is being selected. To select text in a document, place your cursor on the location at which you want to start selecting text and choose "Start Selection" from the "Edit" menu, or press "Control-B" while in a document. .  
The end point of the selected text is determined by the location at which you place the cursor after setting the start point. In other words, to select a block of text, press "Control-B" at the start point, and move to the end point. All the text from the start point to your current position is selected. 

5.2.2 Copy
After selecting text, activate "Copy" from the "Edit" menu, or press "Control-C" while in a document. 
The selected text is copied to the clipboard.  The clipboard is a temporary storage space for copied data. If you copy new text to the clipboard, the data in the clipboard that you copied previously is erased, and is replaced by the current text. 

5.2.3 Cut
To cut a selection of text, select "Cut" from the "Edit" menu, or press "Control-X" while in a document. 
The difference between "Cut" and "Copy" is that if you execute the "Cut" command, the selected text is moved to the clipboard and the selection is removed from the document. The "Copy" command simply copies the selection to the clipboard, and the selected text remains in the document.

5.2.4 Paste
To paste text from the clipboard to your current position, select "Paste" from the "Edit" menu or press "Control-V" while in a document. 

5.2.5 Delete
To delete selected text, select "Delete" from the "Edit" menu, or press "DEL" while in a document.  
If no text is selected, "DEL" deletes the current character. You can press "Backspace" to delete the previous character. Press "Control-Backspace" to delete the current line, and "Alt-Backspace" to delete the current word. 

5.2.6 Delete Blank Lines
To delete blank lines, you must select the area of the document from which you want the blank lines to be deleted. Once done, select "Delete Blank Lines" from the "Edit" menu, or press "Alt-E" while in a document.   

5.2.7 Add to Clipboard
To add selected text to the clipboard, select "Add to Clipboard" from the "Edit" menu, or press "Control-Insert" while in a document.  
"Add To Clipboard" is similar to the "Copy" command. Except, while the "Copy" command replaces the text in the clipboard with the newly selected text, the "Add To Clipboard" command appends the newly selected text to the clipboard along with the current data.

5.2.8 Clear Clipboard
To delete the text in the clipboard, select "Clear Clipboard" from the "Edit" menu, or press "Control-D" while in a document.  

5.2.9 Select All
The "Select All" command selects all text in a document. To activate this command, choose "Select All" from the "Edit" menu, or press "Control-A" while in a document. 

5.2.10 Insert from File
This command inserts another file in the document you are currently editing. To execute this command, select "Insert File" from the "Edit" menu, or press "Control-I" while in a document. 
An insert dialog is displayed similar to the "Open" dialog. Select the file you want to insert, and press "Enter". The selected file is inserted at the beginning of the paragraph on which your cursor is located.
When you execute "Insert from File", if the format of the inserted file differs from your current document, the text inserted from the file is converted to the file format of the current document.  For example, if you insert "sample.txt" in "sample.brf" and save it, the saved file is "sample.brf".
* Note: If you insert a Braille file in to a text file, the Braille document is back-translated to text. Though the inserted text appears normally in grade 2, on rare occasions you might see differences in the back-translated text.

5.2.11 Insert Date
To insert the date into your document at your current location, select "insert Date" from the "Edit" menu or press "Control-W" while in a document.  

5.2.12 Insert Time
To insert the time into your document at your current location, select "insert Time" from the "Edit" menu or press "Alt-W" while in a document.  

5.2.13 Toggling Insert and Overwrite Modes
There are two ways of editing documents on the U2. The first is "Insert Mode", which pushes back the text after the cursor.  When you are in "Insert mode", the cursor displays as "dots 7-8". The second is "Overwrite Mode" which overwrites text at the cursor location. In "Overwrite mode", the cursor displays as blinking "dots 7-8".
When you start the Word Processor (or open a document), "Insert mode" is the default. You can switch between "Overwrite mode" and "Insert Mode" by pressing "Insert" or by selecting "Toggle Insert Overwrite mode" from the "Edit" menu.

5.2.14 Check Spelling
To execute the spell checker, select "Check spelling" from the "Edit Menu", or press "Control-K" while in a document.  
The "Spellcheck" dialog contains the following items: "Range" combo box, "Custom dictionary" dialog (c), "Options" dialog (o), "Begin" button (b) and a "Cancel" button.
The "Range" combo box is used to designate the range to be spell checked. The options are Whole document, Chapter, Paragraph, From cursor to bottom and Current word.  You can move among the items in the combo box by pressing The Up or Down arrow.

When you press "Enter" on the "Custom dictionary" dialog, the following items are displayed:
1. List: shows the words that are registered in the custom dictionary.  If there are no words registered, "no items" is displayed.
2. Add word (Alt-a): press "Enter" on this button, and you are prompted to "Add word:". Type the word you wish to add and press "Enter". The new word is added and the U2 returns to the "Add word" button.
3. Modify word (Alt-m): select the word to be modified from the "list" and press "Enter". You are prompted to "Modify word:". Input the correct word and press "Enter". The selected word is modified and you are returned to the "Modify word" button.
4. Delete word (Del): select the word to be deleted from the "list" and press "Enter".
5. Close: this command closes the dialog. 

When you press "Enter" on the "Options" dialog, the following items are displayed:
1. Always suggest recommended word: if this option is set to "On", the U2 suggests a word if the word that is encountered is not in the dictionary. The default is set to "On". If the option is set to "Off", the U2 does not recommend a word. To toggle between "On" and "Off", press "Space".
2. Use main dictionary only: if this option is set to "On", the spell checker does not look up any words in the "custom dictionary". It only uses the main dictionary. The default value is set to "Off". You can toggle between "On" and "Off" by pressing "Space".
3. Skip an upper-case word: if this option is set to "On", words with only upper-case letters are not checked. The default is set to "On". You can change it by pressing "Space".
4. Skip a word which includes an address: if this option is set to "On", the words that contain an address are not checked. The default is set to "On". You can change it by pressing "Space".
5. Skip a word which includes numbers: if this option is set to "On", the words that include numbers are not checked. The default value is set to "Off". You can change it by pressing "Space".
6. Confirm: Press "Enter" to save your changes. 
7. Cancel: press "Enter" on "Cancel" to exit without saving your changes. 

Press "Enter" on the "Begin" button and the U2 starts to check spelling. If you press "Enter" on the "Cancel" button, the "Spell Check" is canceled.
Once "Spell Check" is executed, the following dialog is displayed:
1. Text window: shows the sentence with the current word to be checked. The cursor is located at the word that is to be checked. 
2. Change word edit box: shows the current word to be checked. You can input the correct word directly into the edit box. 
3. Suggestions list: if the word to be checked is not in the dictionary, the Braille Sense suggests words. You can move among the suggestions by pressing The Up or Down arrow.
4. Skip once (s): if you press "Enter" on this button when a word is encountered that is not in the dictionary, the word is not modified. You can also press the "down scroll button" To skip the word.
5. Skip all (i): if you press "Enter" on this button, all instances of the currently focused word are not modified and are automatically skipped throughout the spell check range.
6. Add to custom dictionary (a): if you press "Enter" on this button, the word that is currently focused is added to your "Custom dictionary".
7. Modify once (c): focus on the modified word and select the desired word from the "suggestions list" and press "Enter". The currently focused word is replaced with your selection from the "suggestions list". 
8. Modify all (m): focus on the modified word and select the desired word from the "suggestions list" and press "Enter". All instances of the currently focused word are replaced by the suggested word. 
9. Cancel: Press "Enter", and  the "Spell Check" is exited. 
You can move among the controls by pressing "Tab" or "Shift-Tab" When the spell check is complete, the U2 announces, "00 words checked. 00 misspellings found. 00 words corrected".
You can also check the spelling of the current word by pressing "Alt-K" while in a document. A list of suggestions is displayed. Move through the list using The Up or Down arrow, and press "Enter" to replace the misspelled word with the selected suggestion.

5.2.15 Edit Language attribute
When you change the language attribute for a block of text, the text to speech voice automatically changes to the language attributed to that text. This ensures that pronunciation of the text is proper for the language in which it was created. To edit the language attribute, select the desired text, then choose "Edit Language Attribute" from the "Edit" menu, or press "Alt-Windows-I" while in a document. The unit prompts, "Change language?" and a combo box is displayed from which you can choose the desired language. Navigate to your desired language and press "Enter". 
If "View Format Characters" is on, text language indicators are shown.

5.2.16 Font Setting 
The "Font Setting" dialog allows you to choose the type, size, color and style of the font for the current text selection. 
* Note: this item cannot be activated unless "Support Formatting" is set to "On" in the "Settings" dialog of the "File" menu.
You can open the "Font Setting" dialog by selecting "Font Setting from the "Edit" menu, or by pressing "Alt-M" while in a document.   
The "Font Setting dialog contains: "Font Name" list box, "Size" list box, "Color" list box, "Underscore" combo box, "Bold" combo box, "Italics" combo box, a "Confirm" button and a "Cancel" button.  
The "Font Name" list box contains a "None" option for choosing no font type, and 84 font choices based on popular fonts available in Microsoft Windows. The "Size" list box allows you to set the font size in various increments from 8 to 72 point font. The "Color" list box contains a "None" option, 140 color options, and an option called "User definition" which allows you to enter the exact RGB value of a color in cases where the color you want is not in the list or you need to be very specific about the color you're using. When you choose "User Definition" as your color option, 3 edit boxes appear in the tab order: "Red", "Green" and Blue". Enter the appropriate red, blue, and green values in these edit boxes to define your font color. Use "Space" to toggle "Underscore", "Bold" and "Italics" on/off when your cursor is placed on the appropriate combo box. When you have finished setting your font, Tab to Confirm" and press "Enter". If you do not wish to save your settings, Tab to "Cancel" and press "Enter" or press "Escape". 

5.3 Go to Menu

5.3.1 Find
The find function allows you to search for text in a document. Once the text is found you are taken to that position in your document. To find text, select "Find" from the "Go To" menu, or press "Control-F" while in a document. The "Find" dialog is displayed. This dialog consists of "Text to find", "Search direction", "Match case", a "Confirm" button, and a "Cancel" button. 
The first field in the "Find" dialog is "Text to find". In this edit box, type the text you want to find. To find the text immediately, press "Enter". Or, you can modify your search by setting other fields in the dialog. 
The next field is "Search direction". The default direction is "Forward". To change the search direction, press "Space" to toggle between "Forward" and "Backward". 
The next field is "Match case". This field displays only when you execute the "Find" command in a text file. This field does not display in Braille files. The default value is "No". To change the value, press "Space". 
To execute "Find", press "Enter" on "Confirm". You can also execute "Find" by pressing "Enter" on "Text to find" or "Search direction".
If U2 finds the text you typed, the sentence with the text is displayed. If there was no text that matched what you typed, the cursor remains in its current location and the U2 announces "not found". This function saves the text last searched for, as well as the direction, so you can use it again to search for the next occurrence of the text.
When using the find command, the current cursor position is very important. If the cursor is located above the text you're searching for, you should select the "Forward" search direction. If the cursor is located below the text you're searching for, you should select "Backward" as the search direction. 

5.3.2 Find Again
To execute "Find Again", select "Find Again" from the "Go To" menu, or press "F3" while in a document. "Find Again" looks for the text that was searched for in the previous "Find". "Find again" searches in the same direction that was used with the last "Find". If you have not yet used the "Find" command in the current document, "Find again" is not available.  

5.3.3 Replace
To execute this command, select "Replace" from the "Go To" menu, or press "Control-R" while in a document.  
"Replace" opens a dialog that consists of the following fields:  
1. Text to find: Type the text that you want to replace in this field.
2. Replace with: Type the replacement text in this edit box.
3. Search direction: Has the same function as the "Search direction" explained in section 5.3.1. After you set the search direction, press "Enter" to start the replacement of text, or press "tab: to set the "Match case" or "Replace" options.
4. Match case: This field displays only when you execute the "Replace" command in text files.  The default value is "No". To change the value, press "Space". 
5. Replace: You may want to replace only one instance of the text you searched for. Or, you may want to replace all the instances of the searched text. Choose "Once" or "All" according to your preference. Toggle between the two choices by pressing "Space".
6. Confirm and Cancel: Pressing "Enter" on "Confirm" starts finding and replacing text. If there is no text that matches the text you typed, "Not found" is displayed, and the function is canceled. Pressing "Enter" on "Cancel" cancels the "Replace" function.

5.3.4 Reverse Find
The "Reverse Find" function works the same way as the "Find Again" function described above, however, it always searches the document in the backward direction.
To execute "Reverse Find", select "Reverse Find" from the "Go To" menu, or press "Shift-F3" while in a document. "Reverse Find" looks backward in the document for the text that was searched for in the previous "Find". 

5.3.5 Go to Location
The "Go to Location" command moves quickly to a specific page, paragraph, or line. To execute this command, activate "Go To Location" from the "Go To" menu, or press "Control-G" while in a document.   
The unit prompts, "Move to page number". If you type a number here, the U2 takes you to the page number that corresponds with the number you type.  To move forward from your current location, put the PLUS sign in front of the number and letter. For example, to move forward five pages type "+f5". To move backward from your current location, type the minus sign in front of the number and letter. 
To move to a specific paragraph, execute "Go To Location". The U2 says, "Move to page number:" Before you type the number of the paragraph you want to go to, type p then type the number of the paragraph.  To move forward from your current location, type the PLUS sign in front of the number and letter. To move backward from your current location, type the minus sign in front of the number and letter. If the paragraph number you type is not valid, the U2 announces, "Move range error".
To move to a specific line, execute "Go To Location". The U2 says, "Move to page number:" Before you type the number of the line you want to go to, type L then type the line number. As when jumping by page and paragraph, use the plus or minus sign to move back or forward from your current location. 
You can also go to a specific line number on a specific page. The U2 enables you to type this information at the same time. To do this, when the U2 says, "Move to page number:" you can type the page number followed by the line number. For example, to move to the 3rd line on the 20th page, you would type "20 3". 

5.3.6 Go to Previous Page
To go to the page above your current position, select "Go to Previous Page" from the "Go To" menu, or press "FN-Up arrow" while in the document. 

5.3.7 Go to Next Page
To move to the page below your current position, select "Go to Next Page" from the "Go To" menu, or press "FN-Down arrow" while you are in a document. 

5.3.8 Set Mark
The "Set mark" command marks a position in the document that you want to return to later. Move the cursor to the location that you want to mark, and select "Set Mark" from the "Go To" menu, or press "Control-M". The U2 says, "Mark name:". To name the mark use the letters a through Z. If you have "View Format Characters" set to "Yes", the bookmark sign is shown in the document. The bookmark sign appears, which is "$pl (mark name)". If you move the cursor to the mark location in a document, you can see dots 7-8 all through the mark sign. This means that the U2 deals with the marked text as a chunk, rather than with each character. 

5.3.9 Go to Mark
The "Go to Mark" command finds a mark that has previously been set. To execute this command, select "Go To Mark" from the "Go To" menu, or press "Control-J" while in a document. 
The U2 says "Move to mark:". Type the character of the mark name that you want to locate, and the U2 moves the cursor to the marked position.

5.3.10 Go to Previous Document
If you have multiple documents open, you can easily move among them. Select "Go to Previous/next Document" from the "Go To" menu, or move among the documents using "Tab" or "Shift-Tab" while in a document. If you have not saved your current document, you will be prompted to do so before loading the next or previous document.  

5.4 Read Menu

5.4.1 Read Selected Text
The "Read Selected Text" command reads the text you currently have selected. Choose "Read Selected Text" from the "Read" menu or press "Alt-B" while in a document. When you activate this function, the cursor location does not move to the selected text. It is simply read aloud, and your cursor remains in its current position. 

5.4.2 Read Beginning of Selected Text
The "Read Beginning of Selected Text" command allows you to hear the first line of the selected text without moving the cursor position. Select "Read Beginning of Selected Text" from the "Read" menu or press "Control-U" while in a document.   

5.4.3 Read from beginning to cursor
Use this function to read the text in the document from the beginning to the current cursor position. Select "Read from Beginning to Cursor" from the "Read" menu, or press "Alt-G" while in a document.
 To interrupt speech before reaching the current cursor location, you can press "Control". Your cursor remains in the position it was placed before executing this command. 

5.4.4 Read from Cursor to End
This command reads a document from the current cursor position to the end of the document. While the U2 is reading the text, the cursor remains at the location from which you executed this command. However, when reading is completed, the cursor is placed at the end of the document. To read to the end of the document, select "Read from Cursor to End" from the "Read" menu, or press "Fn-Enter" while in a document.  
If you interrupt speech before reading is completed, the cursor moves to the position at which you stopped reading.

5.4.5 Auto Scroll
The "Auto Scroll" command scrolls the Braille display automatically through the document. The speed of the "Auto Scroll" is set in the "Settings" menu, located in the "File" menu, explained in section 5.1.7. When using auto scroll, no speech is heard as the Braille display scrolls through the document.  
Toggle Auto Scroll on or off by selecting "Auto Scroll" from the "Read" menu. While in a document, you can start and stop auto scroll by pressing the up and down scroll buttons simultaneously. You can set the speed of the auto scroll in the "Settings" dialog of the "File" menu. While scrolling, you can adjust the speed using the left and Right arrows. Read a line again by pressing the up scroll button or The Up arrow. Similarly, to skip lines you do not wish to read, press the down scroll button or the Down arrow. 

5.4.6 Read Current Sentence
To read the current sentence, select "Read Current Sentence" from the "Read" menu, or press "FN-N" while in a document. .   

5.4.7 Read Current Line
To read the current line, select this option from the "Read" menu, or press "FN-C" while in a document.
Read the prior line using The Up arrow, and read the next line using the Down arrow.

5.4.8 Read Current Word
To read the current word, select this option from the "Read" menu, or press "FN-X" while in a document.
Read the previous word using Control-Left arrow", and read the next word using "Control-Right arrow".

5.4.9 Read Current Character
To read the current character, select this option from the Read" menu, or press "FN-Z" while in a document.
Read the previous character using "Left arrow", and read the next character using "Right arrow".

5.4.10 Read Cursor Position
While reading a document, you can query the cursor location. To do this, press "FN-S". Your current position is announced in several ways: "Page: xx, Line: xx, column: xx, xx%, Word: xx, Paragraph: xx/yy, Line: xx/yy".
You can also queery the current cursor position by choosing the "read Cursor Position" option from the read menu.

5.4.11 Read Status
This function gives you information about your current file. When you activate this function, the U2 tells you the "file name", "edit mode (insert or overwrite)", and "file protection (write or read only)". To do this, select "Read Status" from the "Read" menu, or press "FN-/" while in a document.    

5.4.12 Read Selected text in Current Language
To read the selected text in a different language, select "Read Selected Text in Current Language" from the "Read" menu, or press "Alt-windows-R" from within a document.    
When you execute this command, you are prompted to choose the language in which you wish to read the selected text. Navigate to your desired language using The Up or Down arrow, and press "Enter". The text is then spoken in the TTS of your chosen language.  

5.5 Layout

5.5.1 Braille Document Layout 
While in a document, choose "Braille Document Layout" from the "Layout" menu, or press "Alt-F5 " to open the "Braille Document Layout" dialog. Use this dialog to set the width and height of the paper for embossing as well as other options. 
Navigate the menu items with The Up or Down arrow, and move to "Confirm" or "Cancel" pressing "Tab". 
You can adjust the following settings:
1. Set characters per line: sets the number of Braille characters per line to emboss. The default value is set to 32. To change the value, type the number of characters per line. 
2. Set lines per page: sets the number of lines per page to be embossed. It includes the line on which the page number is printed. For example, if it is set to 26, the content of the document is embossed with 25 lines and the page number is printed as the 26th line. To change the value, type the number of lines that you want to emboss. 
3. Print type: sets whether the document is embossed on one or both sides of the page. The default value is set to double sided embossing. For single sided embossing, press "Space". 
4. Page numbering type: sets the numbering type for embossing a document. The default type is set to "Double sided". meaning the page number is embossed on every page. The setting values are "Double sided", "Odd", "Even", and "None". Press "Space" and "Backspace" to change the value. 
5. Set page numbering: sets the position of the page number when embossing. The selections are "Upper right" and "Lower right". The default setting is set to "Lower right". Press "Space" To change the setting. 
6. Arrangements: a setting to define the placement of the header and footer on the page. The default setting is "Header Footer Center" witch means both the header and footer are embossed in the center of the line. Use "Space" to cycle among the various options.
7. Header: an edit box in which you can type the text to be embossed as the header. 
8. Footer: an edit box into which you can type the text to be embossed as the footer. 
9. Confirm / Cancel: To apply your settings, press "Enter" on "Confirm". To cancel changing the settings, press "Enter" on "Cancel".

5.5.2 Print Document Layout
This option allows you to set the document layout for printing on an ink printer. Choose "Print Document Layout" from the Layout" menu, or press "Alt-F6 " while in a document. You can adjust the following settings:
1. Set top margin: sets the top margin for ink printing. The top margin is the distance from the top of the paper to the first line of the printed paragraph. The default value is set to 20mm (about 0.78 inches). To change the default setting, type a new value. 
2. Set bottom margin:  sets the bottom margin for ink printing. The bottom margin is the distance from the bottom of the paper to the last line. The default value is set to 20mm. To change the default setting, type a new value.
3. Set left margin:  sets the left margin for ink printing. The left margin is the distance from the left edge of the paper to the printed text. The default value is set to 20 mm. To change the default setting, type a new value.
4. Set right margin:  sets the right margin for ink printing. The right margin is the distance from the right end of the printed text to the right edge of the paper. The default value is set to 20mm. To change the default setting, type a new value.
5. Set page numbering:  sets the position where the page numbers are printed. The available positions are "Upper left", "Upper middle", "Upper right", "Lower left", "Lower middle", and "Lower right". To change the setting, press "Space" or "Backspace". 
6. Header: an edit box in which you can type the text to be printed as the header. 
7. Footer: an edit box into which you can type the text to be printed as the footer. 
8. Distance between lines: sets the distance between the printed lines. The default value is set to 150%. The distance can be set from 100% to 300%. If you type a value that exceeds this range, the U2 says, "Out of range. Value too large", and waits for you to type another value.
9. Confirm / cancel: To apply your settings, press "Enter" on "Confirm". To cancel changing the settings, press "Enter" on "Cancel".

5.5.3 Braille Paragraph Layout 
To open the "Braille Paragraph Layout" dialog, choose "Braille Paragraph Layout" from the "Layout menu" or press "Alt-F7" while in a document. These settings are only applied to the selected paragraph. 
In this dialog, you can set the following items: 
1. Indent first line: indents the first line of the paragraph as designated by the number of characters. The default value is set to 0. To change this setting, type the number of characters to be indented.  
2. Indent all lines except the first line: indents all the lines of the paragraph, except the first line of the paragraph as designated by the number of columns. To indent the text, type the number to indent. 
3. Confirm / cancel: To apply your settings, press "Enter" on "Confirm". To cancel changing the settings, press "Enter" on "Cancel".

5.5.4 Print Paragraph Layout 
This option sets the layout of the current paragraph for printing on an ink printer. To set "print paragraph layout", choose "Print Paragraph Layout" from the "Layout" menu, or press "Alt-F8" while in a document. These settings apply only to the current paragraph.  
1. Set left margin: sets the left margin for the current paragraph. The default value is set to 0mm. To change the setting, type the value of the margin you want. 
2. Set right margin: sets the right margin for the current paragraph. The default value is set to 0mm. To change the setting, type the value of the margin you want. 
3. Indent first line: sets the indentation of the first line by the value you select. THIS setting is valid for the paragraphs that follow, unless the setting is changed. The default value is set to 0. To change the setting, type the number of characters to indent. 
4. Indent all lines except the first line: All the lines in the paragraph, except the first line, are indented by the value you select. This setting is valid for the following paragraphs, unless the setting is changed. The default value is set to 0. To change the setting, type the number of characters to indent.
5. Alignment: sets the alignment type. The default type is set to "Left justified". The other options are "Centered" and "Right justified". Press "Space" To change the setting.
6. Set style: When printing a document, the style of each paragraph can be set independently for differing types of text. Style includes "font type", "font size", and "text shape". You can select "Text", "Title", "Sub title", "Abstract 1", and "Abstract 2" by pressing "Space" or "Backspace". The default fonts for each style are listed below.
Text: Times New Roman, Font size 11
Abstract1: Times New Roman, Font size 11, Boldface 
Abstract2: Times New Roman, Font size 14, Boldface 
Sub title: Courier New, Font size 16, Italic, Boldface, Center-aligned 
Title: Times New Roman, Font size 20, Boldface, Center-aligned 
7. Confirm / cancel: To apply your settings, press "Enter" on "Confirm". To cancel changing the settings, press "Enter" on "Cancel".

5.6 Math Code Entry
Whether you are a student, or in a work position which requires a large amount of mathematic writing, you may find it advantageous and/or more natural to enter mathematic expressions using the Nemeth Code for Mathematic and Scientific notation or the more recent UEB math code. As many of the symbols in the math codes overlap with those in the literary Braille code, it is necessary to enter a special numeric mode to ensure math entry is translated correctly. The math code used is defined by the "Math Code" setting in the "Settings" dialog under the 'File" menu.
Press "Alt-N" to toggle numeric Mode on/off. When numeric mode is on, the unit announces, "Start Nemeth mode" or "Start UEB Math Mode". When Nemeth Mode is turned off, the unit announces, "End Nemeth Mode" or "End UEB Math Mode". While in the math  Modes, the QWERTY keyboard functions as a Braille keyboard just as when typing in a Braille file. When you end numeric Mode, the keyboard is returned to normal QWERTY entry.
When numeric Mode is on, you may enter mathematic and algebraic expressions as you would normally enter them on a Perkins Brailler and they will be translated and spoken correctly by the notetaker. 
You may also import and export math using DOC and RTF files. If you save a file with mathematical entry as a DOC, a teacher or colleague may view or print the file and the math symbols will appear correctly. 
* Note: the "support Formatting" option must be set to "No" in the "Settings" dialog of the "File" menu for this to work correctly.
You may also import an RTF file and mathematic text will be rendered using Nemeth or UEB symbols.
See Appendix 3 for a list of supported Nemeth code symbols.

5.7 Reading PowerPoint Files
The Word Processor in the Braille Sense supports reading and navigating of Microsoft PowerPoint (PPT and PPTX) files. These files are opened as protected, read Only files, and you may navigate them using normal text reading commands. You may also move forward and back by slide using "Space" and "Backspace" respectively. As you navigate the text, new slide numbers are announced as you move from one slide to the next. Images and captions are also announced.
You can also bring up the list of slides in a presentation by pressing "Alt-Shift-S". Use the Up and Down arrows to navigate the slides, and press "Enter" on the one you wish to navigate to.
If "Word View Display" is on, and you are connected to a VGA monitor, you can display the PowerPoint presentation to others, directly from your Braille Sense, as it would appear if displayed on your PC. 
Note: the Braille Sense cannot show animations, however other images and formatting should be rendered correctly.

