
TABLE OF CONTENTS

7. SCHEDULE MANAGER
7.1 Overview
7.2 Starting "Schedule Manager"
7.3 Setting time and date
7.4 Adding a Schedule
7.4.1 Start date
7.4.2 Start time
7.4.3 End date
7.4.4 End time
7.4.5 Subject
7.4.6 Location
7.4.7 Memo
7.4.8 Alarm Time
7.4.9 Setting a recurring Schedule
7.4.10 Confirm
7.4.11 Cancel
7.5 Search Schedule
7.5.1 Searching by date
7.5.2 Searching by subject
7.6 Modify Schedule
7.7 Deleting a Schedule
7.8 Printing a Schedule
7.9 Saving Appointments as a File
7.10 Backing Up and Restoring Your Appointments
7.10.1 Backup Schedule
7.10.2 Restore Schedule	
7.10.3 Setting Backup Option
7.11 Setting Alarm Option
7.11.1 Type of Echo
7.11.2 Alarm Duration
7.11.3 Alarm Repeat Interval Time
7.11.4 Repetition Times
7.11.5 Confirm
7.11.6 Cancel
7.12 Synchronizing With Microsoft Outlook
7.13 Hot Keys for the Schedule Manager


7. Schedule Manager

7.1 Overview
The "Schedule Manager" is a program used to manage important information about appointments, anniversaries, and events. The Schedule Manager can also inform you of appointments at a specified time using alarms. You can start the "Schedule Manager" from the "program" menu, by pressing the up or down arrows ("Space-1" or "Space-4") to move to "Schedule Manager". Then, press "Enter". Or, you can press "s (dots 2-3-4)" from the "program" menu. The "Schedule Manager" has two main dialog boxes: "Add Schedule" and "Search Schedule". In "Add Schedule", you can enter information for a new appointment. Using "Search Schedule", you can look for information about a specific appointment stored in the "Schedule Manager", and edit or delete the schedule information. 

7.2 Starting "Schedule Manager"
When you press "Enter" on "Schedule Manager", or press "s (dots 2-3-4)" from the "program" menu, the "Search Schedule" dialog box is displayed so you can quickly search for an appointment. You are prompted for a "Find date:" with the current date filled in as the default. To add a new appointment or schedule, press "Space-m (dots 1-3-4)" or "F2" to open the menu. Then, select "Add Schedule", then press "Enter". Or, you can quickly open the "Add Schedule dialog" by pressing "Enter-i (dots 2-4)" from the "Search Schedule" dialog. As with other programs on the Braille Sense U2, you can use menus and shortcut keys in the "Schedule Manager". 

7.3 Setting time and date
Due to the nature of appointments and schedules, it is very important that dates and times are entered correctly to ensure that your schedule is accurate and you are alerted to your appointments at the proper times through the "Check Today's SCHEDULE" option as well as the alarms that can be associated with appointments in the "Schedule Manager". 
As date and time entry is associated with several programs on the Braille Sense U2, such as the "Wake up Alarm", the "time And Date" option in the Utilities Menu, and of course the "Schedule Manager", The Braille Sense U2 provides you with a consistent interface for entering time and date information in these dialog boxes. Before we start talking about using the "Schedule Manager" we will explain how to enter the date and time. 
When you are asked to enter a date and time, you can either type in the date and time, or select it using shortcut keys, outlined at the end of this section. When you type numbers in date/time, you can use either computer Braille (without a number sign) or regular grade 1 Braille (with or without a number sign). When entering time, use "hh mm" format, two digits for the hour, and two digits for the minute separated by a colon.. For example, use "10 05" to enter 5 minutes past 10. You can enter a date in "mm dd yyyy" format, two digits for the month, two digits for the day, and four digits for the year, as in "09 01 2004", with slashes separating the day, month, and year. 
You may also select the various components of your date and time using navigation keys:
1. Date setting keys
Move to the next day: Space-6
Move to the previous day: Space-3
Move to the next week: Space-5
Move to the previous week: Space-2
Move to the next month: Space-4
Move to the previous month: Space-1
Move to the next year: Space-5-6
Move to the previous year: Space-2-3
2. Time setting keys
Move forward 1 hour: Space-4
Move back 1 hour: Space-1
Move forward 10 minutes: Space-5
Move back 10 minutes: Space-2
Move forward 1 minute: Space-6
Move back 1 minute: Space-3

7.4 Adding a Schedule
To add a new appointment, press "Space-m (dots 1-3-4)" or "F2" to open the menu. Select "Add Schedule", and press "Enter", or press "Enter-i (dots 2-4)" from the "Search Schedule" dialog. The "Add Schedule" dialog has a set of input fields, a "Confirm" button, and a "Cancel" button. The input fields are "Start date", "Start time", "End date", "End time", "Subject", "Location", "Memo", "Alarm time", and "Set recurrence schedule". You can move among the input fields by pressing "tab ("Space-4-5")" or "shift-tab ("Space-1-2")". For the "Subject" and "Memo" fields, you can type text, and for the "start date", "End date", "start time", "End time" fields, you can either type in a date/time, or select it using the shortcut keys described above. If you press "Enter" on the "Confirm" button, the schedule information is saved. If you press "Enter" on the "Cancel" button, the entry is not saved.

7.4.1 Start date
When you start "Add Schedule", the "Start date" edit box is displayed. To use the date displayed, simply press "tab (Space-4-5)" to move to the next field. To enter a new date, type month/day/year. Press "tab (Space-4-5)" to move to the next field. If you press "Enter" accidentally after filling in this field, you are prompted, "no subject", then the focus moves to the "Subject" field.
Note: The default "Start date" varies in the following 2 ways:
1. If you have not searched for an appointment, the default start date is today's date.
2. If you have searched for an appointment on a specific date, the default start date is the last date you searched. If you search appointments by subject, the default start date is today's date. 

7.4.2 Start time
"Start time" is the second field in the "Add Schedule" dialog. By default, this field shows the current time. If you set the time format as "12 hour" in this option, the time is displayed in "am/pm" format. Otherwise, the time is displayed in 24 hour format. If you have set the time format to "12 hour" press "Space-x (dot 1-3-4-6)" to change between am and pm. After you have entered the time, press "tab (Space-4-5)" to move to the next field. If you press "Enter" accidentally after entering this field, you are prompted, "no subject", then the focus moves to the "Subject" field.

7.4.3 End date
The "End date" is the third field in the "Add Schedule" dialog. By default, the date is the same date as you set in the "Start date" field. To use this date, press "tab (Space-4-5)" to move to the next field. To enter a new date, type month/day/year. Press "tab (Space-4-5)" to move to the next field. 

7.4.4 End time
"End time" is the fourth field in the "Add Schedule" dialog. By default, the end time is the same time as you set in the "Start time" field. To change the time, type the time as hhmm. Press "tab (Space-4-5)" to move to the next field. 

7.4.5 Subject
"Subject" is the fifth field. Type the subject of an appointment. If you do not enter anything in this field, you cannot save the record. If you press "Enter" after typing in the subject, the record is saved, leaving the "Location" and "Memo" field empty, and the "Alarm time" field set to its default value ("Time of appointment"). To move to the next field press "tab (Space-4-5)".

7.4.6 Location
In the "Location" field, type location of your appointment. If you press "Enter" after typing in the location, the record is saved, leaving the "Memo" field empty, and the "Alarm time" field set to its default value ("Time of appointment"). To move to the next field, press "tab (Space-4-5)".

7.4.7 Memo
In the "Memo" field, you can enter detailed information about an appointment. This is a multi-line edit box, meaning you can type more than one line of text. You can use most of the editing commands that are used in the "Word processor". Press "Enter" to create a new line. You can leave this field blank if you wish. Press "tab ("Space-4-5")" to move to the next field.

7.4.8 Alarm Time
The "Alarm time" function allows you to set the time when you are notified about an appointment. The alarm is set relative to the appointment time. For example, you may want the alarm to sound 30 minutes before your appointment, so that you are not late. The default value for this field is set to "Time of appointment". This means that the alarm sounds at the same time as your appointment. You can set the time as when you set the appointment time. The time can be set anywhere from one minute to forty-seven hours before the appointment. To set the time with shortcut keys, use the following commands. 
1. Time setting keys
Move to 1 hour after: Space-4
Move to 1 hour before: Space-1
Move to 10 minutes after: Space-5
Move to 10 minutes before: Space-2
Move to 1 minute after: Space-6
Move to 1 minute before: Space-3
If you attempt to set the time to 0, the Braille Sense U2 displays the message, "Time of appointment". If you do not want to set an alarm when "Alarm time" is set to "Time of appointment", press "Space-1". "Alarm off" is displayed, and the alarm for this appointment is turned off. After setting the "Alarm time", save this appointment by pressing "Enter", or by pressing "tab ("Space-4-5")" to move to the "Confirm" button, and press "Enter". If you have set the "Alarm time", it sounds at the specified time even if the Braille Sense U2 is turned off. To stop the alarm, press "Backspace-Enter".

7.4.9 Setting a recurring Schedule
You can set this option when the schedule you are creating recurs periodically. If you clear this check box, the schedule is set to occur once. You can check or uncheck this option by pressing "Space". If you have unchecked this box, press "Enter", or press "tab (Space-4-5)" repeatedly to move to the "Confirm" button and press "Enter" to save the schedule. To set a recurring schedule, press "Space" then press "tab (Space-4-5)" or "Enter" to move to the combo box where you can set the recurrence pattern. In this combo box, you can select from "Daily", "Weekly", "Monthly" and "Yearly". We will discuss these options in more detail in the next section.

7.4.9.1 Daily
If you select "Daily", and press "tab (Space-4-5)", the focus moves to "Recurring interval of day" edit box. Here, you can enter the number of days after which the appointment recurs. You can type a number between 1 and 999. If you enter 1, the appointment recurs every day, and if you enter 2, it recurs every other day. When you use this option, be sure the difference between the start and end date is shorter than the recurring interval value. For example, suppose that the appointment starts at 09:00, Feb. 1, 2006, and ends at 12:00, Feb. 2, 2006. If you set the recurring interval to 1, you receive an error message, "The appointment duration should be shorter than the recurring interval". This is because it is logically impossible that the appointment duration is 27 hours, and the appointment recurs every 24 hours. This rule is applied in the same way when you set weekly, monthly, or yearly recurring appointments. If you press "tab (Space-4-5)" after setting the recurring interval, the "Set recurrence end date" check box appears. By default, it's unchecked, which indicates that the appointment recurs indefinitely. If you check this box by pressing "Space", and press "tab (Space-4-5)", the focus moves to the edit combo box for entering the end date. Enter the do

7.4.9.2 Weekly
After you set the "Recurrence" to weekly, press "tab (Space-4-5)" to move to the "Recurring interval" edit box. Choose the number of weeks between each recurrence. You can type a number between 1 and 999. If you set it to 1, the appointment recurs every week, and if you set it to 2, it recurs every other week. The restriction on the recurring interval as in "Daily" is applied to "Weekly". If the recurring interval is one week, the appointment duration should be shorter than one week. Or you receive the error message, "The appointment duration should be shorter than the recurring interval". Press "tab (Space-4-5)" and the focus moves to a list box where you can select the day of the week on which the appointment recurs. You can move between the items in the list box, by pressing "Space-1" or "Space-4". To select or unselect the current item, press "Space". You can make more than one selection, thus the appointment recurs on more than one day during the week. If you don't select a day, it is set to the today's week day. Press "tab (Space-4-5)", and the focus moves to the "Set recurrence end date" check box. 

7.4.9.3 Monthly
If you press "tab (Space-4-5)" after setting the "Recurrence to monthly", the focus moves to the "Recurring type" combo box. You can set the recurring type as "Date" or "Day of the week". To move between the two options, use "Space-1" or "Space-4". "Date" is used when you want to set an appointment recurring on the same day of a month, for example, on the 17th of every month, or every other month. On the other hand, "Day of the week" is used when you want to set an appointment recurring on the same week and day of the week of a month, for example, on Wednesday of the second week of every month. After selecting the "Recurring type", press "tab (Space-4-5)" to move to the "Recurring interval". 
In this field, you set after how many months the appointment will recur. You can type a number between 1 and 999. Press "tab (Space-4-5)" and different fields are shown depending on what you have selected in "Recurring type". If you set the "Recurring type" to "Date", an edit box is shown, where you can type the day of the month when the appointment recurs. By default the date set in the "Start date" is shown. You can type a number between 1 and 31. If you press "tab (Space-4-5)" after setting this option, the focus moves to "Set recurrence end date".

7.4.9.4 Yearly
If you set the "Recurrence" to "Yearly", press "tab (Space-4-5)" to move to the "Recurring type" combo box. You can select either "date" or "day of the week", and you can move between them by pressing "Space-1" or "Space-4". If you set the "Recurring type" to "Date", you can set the month and the day of the month when the appointment recurs. If you set it to "Day of the week", you can set the month, the week, and the day of the week when the appointment recurs every year. If you press "tab (Space-4-5)" after setting "Recurring type", the focus moves to the "Month for recurrence" combo box. You can select the month of the year by pressing "Space-1" or "Space-4". If you press "tab (Space-4-5)" here, the focus moves to different fields, depending on how you have set the "Recurring type". If you have set the "Recurring type" to "Date", the focus moves to "Day for recurrence" edit box. You can type a number between 1 and 31. If you press "tab (Space-4-5)" the focus moves to the "Set recurrence end date" check box. If the "Recurring type" is set to "Day of the week", you have to set "recurring week" and "Day of week for recurrence". 

7.4.10 Confirm
If you press "Enter" on the "Confirm" button, the appointment is saved, and the "Add Schedule" dialog is closed.

7.4.11 Cancel
If you press "Enter" on the "Cancel" button, the appointment information you entered is discarded, and you are returned to the "Add Schedule" dialog where you can create a new appointment. You can also cancel the entry by pressing "Space-e (dots 1-5)".

7.5 Search Schedule
"Search schedule" is used for searching Appointments that you have entered previously. When you start "Schedule Manager", the "Search Schedule" dialog is opened. You can also open this dialog from the "Add Schedule" dialog, by pressing "Enter-s (dots 2-3-4)". Or you can open the menu by pressing "Space-m (dots 1-3-4)", and press "Enter" on "Search Schedule".
There are two methods for searching an appointment: "searching by subject" and "searching by date". When "searching by subject", you can find a schedule using keywords in the subject field. When "searching by date", you can find schedules according to a specified date. To toggle the search mode, press "Space-m (dots 1-3-4)" or F2 to open the menu and move to "Toggle Search Mode" and press "Enter". Or you can execute it by pressing "Enter-f (dots 1-2-4)" directly. Every time you press "Enter-f (dots 1-2-4)", the Braille Sense U2 says, "Search mode: Date" or "Search mode: Subject", and the searching mode is toggled.
The last searching mode you used is saved when you exit the Schedule Manager. 

7.5.1 Searching by date
This mode searches the schedule using a date you specify. When "Search Schedule" is executed in this mode, the Braille Sense U2 says, "Find date: (current date)".
If you press "Enter" here, the Braille Sense U2 searches for appointments occurring today. To search for another date, you can type the date in the format "mm/dd/yyyy", or use the "move by date" hotkeys. If you press "Enter" after entering the date, the appointments occurring on the day are shown. If there is no appointment on that day, the unit announces, "There is no schedule registered". If appointments are present, the first appointment on that day is announced in the form of "date, time, and subject". If the appointment lasts for more than one day, "continuous schedule" is announced. If the appointment recurs, "recurring schedule" is announced. If you scheduled more than one appointment for that day, you can move among the appointments on that day by pressing "Space-1" or "Space-4". To move to the first appointment on a day, you can press "Space-1-3", and to move to the last appointment on the day, press "Space-4-6". To move to the appointments on another day, press "Space-2" or "Space-5". The previous/next appointment occurring within four months is displayed. To move to the first appointment stored in the Schedule Manager, press "Space-1-2-3", and to move to the last appointment stored in the Schedule Manager, press "Space-4-5-6". To obtain details 

7.5.2 Searching by subject
When the Search Schedule" dialog is opened in this mode, the Braille Sense U2 says, "Search subject:" Type in the keywords to search and press "Enter". All schedules with the keywords are displayed. If you press "Enter" without typing text in the "Search subject:" edit box, the Braille Sense U2 displays all appointments in your Braille Sense U2.
To move to the next or previous schedule, press "Space-4" or "Space-1" respectively. Pressing "Space-1-3" moves to the first item in the appointment list, and pressing "Space-4-6" moves to the last item in the appointment list.
For recurring appointments and multiple day appointments, the Braille Sense U2 only shows the schedules of the first day if you search the schedule by subject. For example, if you have an appointment on January 1, 2007 and it recurs the first day of every month, the Braille Sense U2 shows this schedule on January 1, 2007 only when you search by subject.
Press "Enter" on an appointment to read the details. Press "Space-e (dots 1-5)" to return to the appointment list. TO SEARCH other keywords, press "tab (Space-4-5)" to move to the "Search subject" edit box.

7.6 Modify Schedule
You can modify an appointment that you have previously scheduled. Move to the appointment you want to modify. Open the menu by pressing "Space-m (dots 1-3-4)" or "F2" and press "Enter" on "Modify Schedule", or press the shortcut key "m (dots 1-3-4)" from the menu. Or you can press its hot key, "Enter-m (dots 1-3-4)" from the search results list. If the appointment is a recurring schedule, a prompt, displaying "Recurrence appointment. Open type?" appears. Choose whether you want to modify the recurring schedule or the schedule for a specific day. If you select "This occurrence", your changes affect the appointment of the day, but the recurring appointments on other days are not changed. If you select "The series", your changes affect all the recurrences. If you select "Cancel", "Modify Schedule" dialog is not opened and you are returned to your last position. Make your selection by pressing "Space" or "Backspace". Press "Enter" to open the "Modify Schedule" dialog. This dialog contains the same controls as in the "Add Schedule" dialog. The only difference is that each field has the value entered previously. If you have made changes you wish to save, tab to "Confirm" and press "Enter". 

7.7 Deleting a Schedule
To delete a schedule, move to the schedule in the search results list. Press "Space-m (dots 1-3-4)" to open the menu, and press "Enter" on "Delete Schedule". Or you can press its hot key, "Space-d (dots 1-4-5)" from the search results list. If the selected schedule is a recurring schedule, you are prompted, "Recurring appointment. Delete type?" is displayed. You can choose whether you want to delete the recurring schedule, or just the appointment for that day. If you select "This occurrence", only the current appointment is deleted. If you select "The series", all recurrences of the appointment are deleted. You cannot select and delete multiple schedules with this option. You can delete only the currently focused appointment. 
If you want to completely initialize the Schedule Manager, you can delete all schedules by opening the menu with "Space-m (dots1-3-4)", move to "Delete All Schedule", and press "Enter". You can also use the hot key "Backspace-Enter-q (dots-1-2-3-4-5)" to activate this option from anywhere in the Schedule Manager. You are prompted, "Delete all schedules" Yes". To delete all the appointments in your Schedule Manager, press "Enter". If you do not want to delete all your appointments, press "Space-4" to move to "no" and press "Enter".

7.8 Printing a Schedule
After finding an appointment using the "Search Schedule" dialog, you can print an appointment using the "Print Schedule" command. Open the menu by pressing "Space-m (dots 1-3-4)" or "F2", and press "p (dots 1-2-3-4)", or select "Print Schedule" and press "Enter". Or, from the search results list, press "Space-p (dots 1-2-3-4)". The Braille Sense U2 asks you to specify the beginning date of the appointments to be printed. By default, the current date is displayed. If you wish, you can specify another date using the entry and navigation procedures described in 7.3. Press "tab ("Space-4-5")" to set the end date of the appointments to be printed. Again, you can enter or select a different date than what is displayed. Press "Enter" or "tab ("Space-4-5")", and you are asked to select the type of printer to use. "Printer" is the default setting. Press "Space-1" or "Space-4" to move between "Embosser" and "Printer". If you have selected the appropriate printer type press "Enter" to start printing. Please make sure the Braille Sense U2 is connected to the printer and that the printer is ready to receive information. When printing is complete, the Braille Sense U2 returns to the search results list.

7.9 Saving Appointments as a File
You can save appointments stored in "Schedule Manager" as a document.  Open the menu by pressing "Space-m (dots 1-3-4)" or "F2", then select "Save Schedule As File", and press "Enter". Or press "t (dots 2-3-4-5)" from the menu. Or, from the search results list, press "Enter-t (dots 2-3-4-5)". The Braille Sense U2 asks you to specify the beginning and end dates of the appointments to be saved just as with "Print Schedule". After setting the beginning and end dates, press "Enter" or "tab ("Space-4-5")", and you are prompted to enter the name and the format of the file to be saved. This dialog is the same as the "Save As" dialog in the "Word processor". 

7.10 Backing Up and Restoring Your Appointments

7.10.1 Backup Schedule
If you perform a hard reset, or your battery dies, all of the data in the Schedule Manager is lost. Thus, it is very important to create a backup file each time you change your schedule. To backup your schedule, open the menu by pressing "Space-m (dots 1-3-4)" or "F2". Then, use the up and down arrows ("Space-1" or "Space-4"), to locate "Backup Schedule". Then, press "Enter". You can also press "u (dots 1-3-6)" from the menu. Or, you can press "Enter-u (dots 1-3-6)" to activate this function directly.
If you already have a backup file, you are prompted, "Backup file already exists. Backup anyway? Yes". If you have made changes to your schedule, press "Enter" to create a new backup file. To keep the previous backup file, press "Space-4", locate "No", and press "Enter" on it. If you make a backup file again in the Schedule Manager, a new backup file is created with the extension DAT, and another file is created with the extension BAK containing your previous backup file. 

7.10.2 Restore Schedule
To restore your schedule after a hard reset, press "Space-m (dots 1-3-4)" or "F2" to open the menu, and use the up and down scroll buttons to locate "Restore Schedule". Then, press "Enter". Or, you can press "r (dots 1-2-3-5)". You can also press "Enter-r (dots 1-2-3-5)" to activate this function directly.
If you activate the "Restore Schedule" function, and you already have an existing schedule, you are prompted, "Schedule file already exists. Which do you prefer? Append" or, press "Space-4" to move to "Overwrite". You can choose to add to or overwrite the current schedule with the backup file. If you choose to append, and the backup file contains appointments that also exist in your current file, you will have redundant appointments. If you choose to overwrite and your current schedule contains appointments the backup file does not, these appointments are lost. If you don't want to "Append" or "Overwrite", press "Space-4" once more, locate "Cancel", and press "Enter" on it.

7.10.3 Setting Backup Option
You can backup your schedule manually by activating the "Backup Schedule" function. You can also backup the schedule automatically by activating the "Set Backup Options" function. To activate the "Set Backup Options" function, press "Space-m (dots 1-3-4)" or "F2" to open the menu. Next press "Space-4" or "Space-1" repeatedly to locate "Set Backup Options". Then, press "Enter". Or, from the menu, you can press "e (dots 1-5)" to jump directly to "Set Backup Options". You can also activate the "Set Backup Options" function directly by pressing "Enter-e (dots 1-5)".
The "backup Options" dialog has three controls, "Backup mode" radio button, a "Confirm" button, and a "Cancel" button. You can move among the controls by pressing "tab (Space-4-5)" or "shift-tab (Space-1-2)". To move between the radio buttons, you can press "Space-1", "Backspace", "Space-4", or "Space".
The "Backup mode" has three radio buttons: "Always backup changes when exiting", "Manual backup", and "Prompt backup changes when exiting".
1. If you select the "Always backup changes when exiting", a new backup file is created automatically if you have modified or added to your schedule. 
2. If you select the "Manual backup", a new backup file is not created, even if there are changes to your schedule. If you select this option, you can only create a new backup file by using the "Backup Schedule" function.
3. If you select "Prompt backup changes when exiting", you are prompted, "Backup changes? Yes" if you have modified or added to your schedule. If you press "Enter" on "Yes", a new backup file is created before exiting the Schedule Manager. If you press "Space-4" once, and press "Enter" on "No", you exit the Schedule Manager, without creating a backup file. 
You can change the backup mode by pressing "Enter" after focusing on one of the three radio buttons. Or, press "tab (Space-4-5), and press "Enter" on "Confirm". The default backup mode is set to "Prompt backup changes when exiting".

7.11 Setting Alarm Option
You can open the "Set Alarm Options" dialog by pressing "Enter-o (dots 1-3-5)", or by pressing "Enter" on "Set Alarm Options" in the menu by pressing "Space-m (dots 1-3-4)" or "F2" in the "Schedule Manager". This dialog has a list of alarm option fields, a "Confirm" button, and a "Cancel" button. Alarm option fields include "type of echo", "Alarm duration", "Alarm repeat interval" and "Repeat". You can move between these fields by pressing "Space-1" or "Space-4". You can access the "Confirm" and "Cancel" buttons by pressing "tab ("Space-dots 4-5")" or "shift-tab ("Space-dots 1-2")".

7.11.1 Type of Echo
The "type of echo" option lets you set what type of alarm you would like to use to alert you to your appointment: an audio alarm, (bell), a vibration, or both (All). Press "Space" to cycle among the 3 options.

7.11.2 Alarm Duration
With this option, you can change the duration of the alarm sound. You can set this option to a value that is between 5 and 600 seconds. The default value is set to 30 seconds. Enter the number in computer Braille or grade 1 Braille, without a number sign. Press "Enter" to save the changes, and exit from the dialog. To set the "Alarm repeat interval" in the next field, press "Space-4". 

7.11.3 Alarm Repeat Interval Time
When the alarm goes off, if you do not stop it by pressing "Backspace-Enter", the Braille Sense U2 keeps giving you a notice about the appointment after a specified time interval. The "Alarm repeat interval" option allows you to change this interval. You can set the value anywhere from 1 to 60 minutes, the default value is set to 5 minutes. To change the value, type a number between 1 and 60 in computer Braille, or grade 1 Braille without a number sign. Press "Enter" to save the changes, and exit the dialog. Or, if you press "tab ("Space-4-5")", the Braille Sense U2 moves to the "Repeat" edit box.

7.11.4 Repetition Times
The alarm sounds for the amount of time for which you set the alarm duration, then stops. If you have not acknowledged the alarm, after a specified time interval, the alarm sounds again.
The "Repeat" field allows you to decide how many times the alarm will sound. You can set the value from 1 time to 10 times; the default value is set to 3. To change the value, type a number between 1 and 10. Press "tab (Space-4-5)", and press "Enter" on the "Confirm" button to save your settings.
An alarm repeats according to the number of times that you set for this option and then stops automatically. The Braille display on the Braille Sense U2 also displays the "date" and "subject" for the alarm.

7.11.5 Confirm
By pressing "Enter" on the "Confirm" button, the settings are saved, and the "Set Alarm Options" dialog is closed.

7.11.6 Cancel
If you press "Enter" on the "Cancel" button, or press "Space-e (dots 1-5)" or "Space-z (dots 1-3-5-6)", the default alarm options are restored and the "Set Alarm Options" dialog is closed.

7.12 Synchronizing With Microsoft Outlook
The "Schedule Manager" can be synchronized with Microsoft Outlook on your personal computer to help you keep track of your appointments. For a more detailed explanation of how to connect the Braille Sense U2 to your computer and how to use ActiveSync or Windows Mobile Device Center, refer to chapter 19. 

7.13 Hot Keys for the Schedule Manager
1. Add Schedule
Move between fields
Move to the next field: Tab (Space-4-5)
Move to the previous field: Shift-tab (Space-1-2)
2. Hot keys for Commands
Search schedule: Enter-s (dots 2-3-4)
Alarm options: Enter-o (dots 1-3-5)
Backup schedule: Enter-u (dots 1-3-6)
Restore schedule: Enter-r (dots 1-2-3-5)
Setting backup options: Enter-e (dots 1-5)
Exit: Space-z (dots 1-3-5-6)
3. Search schedule Hot keys 
Add schedule: Enter-i (dots 2-4)
Alarm options: Enter-o (dots 1-3-5)
Backup schedule: Enter-u (dots 1-3-6)
Restore schedule: Enter-r (dots 1-2-3-5)
Set backup options: Enter-e (dots 1-5)
Toggle search mode: Enter-f (dots 1-2-4)
Exit: Space-z (dots 1-3-5-6)
4. Navigation keys in the search results list
1)  Move among appointments in the schedule list:
Move to the previous appointment in the same day: up arrow (Space-1)
Move to the next appointment in the same day: down arrow (Space-4)
Move to the first appointment in the same day: Space-1-3
Move to the last appointment in the same day: Space-4-6
2)  Move among all appointments
Move to the previous schedule: Space-2
Move to the next schedule: Space-5
Move to the first schedule: Space-2-3 or Space-1-2-3
Move to the last schedule: Space-5-6 or Space-4-5-6
3)  Hot keys for commands:
Add schedule: Enter-i (dots 2-4)
Modify schedule: Enter-m (dots 1-3-4)
Delete schedule: Space-d (dots 1-4-5)
Alarm options: Enter-o (dots 1-3-5)
Backup schedule: Enter-u (dots 1-3-6)
Restore schedule: Enter-r (dots 1-2-3-5)
Set backup options: Enter-e (dots 1-5)
Save schedule as file: Enter-t (dots 2-3-4-5)
Print schedule: Space-p (dots 1-2-3-4)
5. Cancel / Exit
1) Cancel: Space-e (dots 1-5)
Cancels the current menu or dialog.
2)  Exit: Space-z (dots 1-3-5-6)
Exits the Schedule Manager, or cancels any function.
