8. ORGANIZER.
8.1 Address Manager
8.1.1 What is the "Address Manager"?
8.1.2 Starting the "Address Manager"
8.1.3 Using "Add Address"
8.1.4 Searching For an Address
8.1.5 Backing up and restoring the address list
8.1.6 Importing and Exporting CSV
8.1.7 Commands in the Records Found List
8.1.8 Synchronizing With Microsoft Outlook
8.1.9 Hot Keys in the "Address Manager"
8.2 Schedule Manager
8.2.1 Overview
8.2.2 Starting "Schedule Manager"
8.2.3 Setting time and date
8.2.4 Adding a Schedule
8.2.5 Search Schedule
8.2.6 Modify Schedule
8.2.7 Deleting a Schedule
8.2.8 Printing a Schedule
8.2.9 Saving Appointments as a File
8.2.10 Backing Up and Restoring Your Appointments
8.2.11 Setting Alarm Option
8.2.12 Synchronizing With Microsoft Outlook
8.2.13 Hot Keys for the Schedule Manager
8.3 Database Manager
8.3.1 Table Manager
8.3.2 Add Record
8.3.3 Search Records
8.3.4 List of Records Found
8.3.5 Setting Backup Options
8.3.6 Backup Database
8.3.7 Restore Database
8.3.8 Importing and Exporting CSV
8.3.9 Creating a table from CSV
8.3.10 Hot Keys for "Database Manager"

8. Organizer.

The "Organizer" menu on the Braille Sense U2 MINI contains items you would normally find in an "organizer", either electronic or hard copy. The "Organizer" menu contains 3 items: "Address Manager", "Schedule Manager", and "Database Manager".
Open the "Organizer" menu by navigating to "Organizer" in the main "Program" menu, or just by pressing "O (dots-1-3-5)" from the main menu.
The programs in the "Organizer" menu will be discussed in detail in the following sections.

8.1 Address Manager

8.1.1 What is the "Address Manager"?

The "Address Manager" is a program that you can use to keep track of your contact information for friends and colleagues, such as company addresses, home addresses, e-mail addresses, as well as other information.
The "Address Manager" consists of two main dialogs: "Add Address" and "Search Address". In the "Add Address" dialog you can enter contact information, such as names, company addresses, home addresses and so on. In the "Search Address", dialog you can look for information that is stored in the "Address Manager". You can edit or delete information you find. You can also select addresses to be printed using an ink print or Braille printer.
IN addition, you can connect to a web site by pressing "Enter" on a homepage address field if the field contains an address for a web site. 
In the "program" menu, you can start the "Address Manager" by navigating to the "Organizer" menu with "Space-1" or "Space-4" and pressing "Enter". Or, just press "O (dots-1-3-5)" from the main menu to open the "Organizer" menu. In the "Organizer" menu, you can quickly jump to an open the "Address Manager" by typing "a (dot 1)", or by navigating to the the "Address Manager" and pressing "Enter". 
Before going into the details of how to use the "Address Manager", let's discuss the structure of address data.
The address data that is stored in the "Address Manager" consists of a set of records. A "record" is a collection of contact information about one person or company. Each record contains 23 fields. These 23 fields are: "Last name", "First name", "Company name", "Title", "Mobile phone", "Home phone", "Home fax", "Company phone", "Company fax", "Home street address", "Home city", "Home state", "Home zip code", "Home country", "Company street address", "Company city", "Company state", "Company zip code", "Company country". "Home e-mail", "Company e-mail", "Home page", and "Memo". Thus, one record contains all the information you can keep about a person or company.

8.1.2 Starting the "Address Manager"

When you press "Enter" on the "Address Manager" in the "program" menu, the Braille Sense U2 MINI says, "Search Address", and displays the prompt, "Last name:" and the "Search Address" dialog is opened.
In the "Address Manager", you can use the menus to conveniently browse and execute all of the available commands. When you cannot remember the exact hot key for the command you want to execute, you can press "Space-m (dots 1-3-4)" or "F2" to open the menu and access all of the functions there.

8.1.3 Using "Add Address"

This dialog allows you to enter new addresses in the "Address Manager". To use the "Add Address" function, press "Space-m (dots 1-3-4)" or "F2" to bring up the "Address Manager" menu, then press "Space-1", "Space-4" or the up and down scroll buttons to move to "Add Address". Then, press "Enter". Or, press "Enter-i (dots 2-4)" directly from in the "Address Manager". 

8.1.3.1 Adding an Address

"Add address" is a dialog that contains a list of 22 input fields, the "Memo" field, a "Confirm" button, and a "Cancel" button. In the input fields, you can enter the information corresponding to the 22 fields of a record. "Confirm" is used to save the information entered, and "Cancel" is used to discard the entry. You can move among the input fields, "Memo", "Confirm", and "Cancel" by pressing "tab ("Space-4-5")" or "shift-tab ("Space-1-2")". Among the 22 input fields, you can move from one field to the next by pressing the "Space-1", "Space-4" or the up and down scroll buttons. Type in the appropriate information for each field, and press the down arrow ("Space-4") to move to the next field. You do not have to fill in all of the fields. To skip a field, press the down arrow ("Space-4"), and the field is left blank. You are then prompted for the information for the next field.
When you have entered information in the desired fields, you can save the information by pressing "tab ("Space-4-5")" or "shift-tab ("Space-1-2")" repeatedly to move to the "Confirm" button and press "Enter". Or, you can press "Enter" in any field.
If you don't want to save the information, press "tab ("Space-4-5")" or "shift-tab ("Space-1-2")" repeatedly to move to the "Cancel" button, then press "Enter".
After you cancel the entry, you are prompted to enter information into another record, beginning with the "Last name" field.
You can use the cursor routing keys to move from one field to the next.
In any input field, if you press the first cursor routing key to the left, the first input field ("Last name:") is displayed and you can type a name. To enter a mobile phone number without entering other information, press the 5th cursor routing key, then enter the phone number. To jump to the "Home e-mail" field, the 20th field, press the 20th cursor routing key.
If you have pressed the 23rd cursor routing key, or any key to the right of the 23rd key is pressed, you will hear a warning sound because there are only 23 fields in a record.
You can enter telephone numbers using computer Braille (without a number sign) or regular grade 1 Braille (with or without a number sign). To type in a dash while typing a telephone number (e.g. 000-000-0000), press "Space" or "dots 3-6".
If you want to put an extension number after any phone number, enter the phone number as described above, and then type a comma (,), followed by the extension number, as in "000-000-0000,100."  In this case, Press "dot 6" to enter the comma in computer Braille or "dot 2" in grade 1 Braille.
When you enter a home page address or an e-mail address, enter the information using computer Braille. For the @ (at sign), press "Space-u (dots 1-3-6)" then "dot 4". A period or dot (.were in a home page address (or an e-mail address) should be entered as "dots 4-6". A colon can be typed in using "dots 1-5-6" and a slash can be typed in using "dots 3-4".
By pressing "tab ("Space-4-5")", you can get to the "Memo" field. You can type in multiple lines of text in the "Memo" field. To start a new line of text, press "Enter".
When you have entered information for a record until you reach the "Confirm" button, press "tab (Space-1-2)". Then, press "Enter" on "Confirm".

8.1.3.2 Setting Add Address Fields

"Set Address Fields" enables you to select one of the 22 fields to be shown when you enter contact information. There are 22 fields in a record, but you may not want to enter information in every one of the 22 fields. You can use "Set Address Fields" to select only the fields that you need.
To use this function, press "Space-m (dots 1-3-4)" or "F2" to bring up the menu, then select "Set Address Field", or press "o (dots 1-3-5)" then press "Enter". Or, you can press "Enter-o (dots 1-3-5)" from the "Add Address" dialog.
On the right side of each field name, "used" or "unused" is displayed. The default value is set to "used". To toggle the value, press "Space".
After setting all the fields you want to change, move to the "Confirm" button or the "Cancel" button by pressing "tab ("Space-4-5")" or "shift-tab ("Space-1-2")", then press "Enter" to save or cancel the changes. You can also cancel the changes by pressing "Space-e (dots 1-5)" or "Space-z (dots 1-3-5-6)".

8.1.3.3 Using "Search Address" in "Add address"

In "Add Address", use the "Search Address" function to jump to another record. To use the "Search Address" function, press "Space-m (dots 1-3-4)" or "F2" to open the menu. Next move to "Search Address", then press "Enter", or press "s (dots 2-3-4)". You can also press "Enter-s (dots 2-3-4)" from the "Add Address" dialog.
If you have entered information in a record before executing "Search Address", you are asked, "Save changes? Yes/No".  After you make your choice, the "Search Address" dialog is displayed.

8.1.4 Searching For an Address

8.1.4.1 Using "search address"

The "Search Address" dialog enables you to search for information stored in the "Address Manager". If you execute the "Address Manager" from the "program" menu, the "Search Address" dialog is opened automatically. To open "Search Address" from "Add Address", you can either select it from the menu, and press "Enter", or press "Enter-s (dots 2-3-4)" from the "Add Address" dialog. If you press "Enter" in the "Search Address" dialog, without typing any text, when "Last name:" is displayed, you can browse through all of the records that are stored in the "Address Manager". A "record" is a collection of information about one person. If more than one record is found, you can move to the next record by pressing "Space-4". To move to the previous record, press "Space-1".
To navigate fields and records in the search result list, you can use the following hot keys:

Move to a previous field in a record: Space-2
Move to the next field in a record: Space-5
Move to the first field in a record: Space-1-3
Move to the last field in a record: Space-4-6
Move to the previous record: Space-1
Move to the next record: Space-4
Move to the first record: Space-1-2-3
Move to the last record: Space-4-5-6
Move to previous same field different record: Space-3
Move to next same field different record: Space-6

You can also search records using the other fields. To find records with a company name, press "Space-4" repeatedly until "company name:" is heard. Then, type the company name, and press "Enter". The first record that has the company name is displayed.
When you enter text to be searched, you do not have to type the entire content of a field. For example, to find a record about "Edward", type in "ed" in the "search name" field. Then, all the records whose name field contains "ed" is found.

8.1.4.2 Setting Searching Address Fields

This option enables you to select the fields that you want to search. Press "Space-m (dots 1-3-4)" or "F2" to bring up the menu, and select "Set Address Search Fields". Then, press "Enter". Or, you can press "Enter-o (dots 1-3-5)" from the "Set Address Search Fields" dialog.
To search only the name, mobile phone number, and company telephone number fields, move to those fields that you do not want to search by pressing "Space-4" or "Space-1", then press "Space" to change the value of that field to "unused". By pressing "Space", you can toggle the value of a field between "used" and "unused". 

8.1.4.3 Using "Add Address" In "Search Address"

You can also access the "Add Address" command from the "Search Address" dialog. To do this, press "Space-m (dots 1-3-4)" or "F2" to bring up the menu, then select "Add Address". Then, press "Enter". You can also press "Enter-i (dots 2-4)", from the "Search Address" dialog. 

8.1.5 Backing up and restoring the address list

8.1.5.1 Backup Address List

If you perform a hard reset, or if your battery dies, all of the data in the "Address Manager" is lost. So, it is very important that you make a backup file every time you make a change to the address list. To go to "Backup Address List", open the menu by pressing "Space-m (dots 1-3-4)" or "F2". Then, use the up and down arrows ("Space-1" or "Space-4"), to navigate to "Backup Address List". Then, press "Enter". You can also press "u (dots 1-3-6)" from the menu to get to "Backup Address List". Or, you can press "Enter-u (dots 1-3-6)" to activate this function directly.
If you already have a backup file, you are prompted, "Backup file already exists. Continue to backup? Yes". If you have made changes to your address list, press "Enter" to create a new backup file. To keep the previous backup file press "Space-4", to move to "No", and press "Enter". When you create a backup file in your address list, you will have a new backup file with the extension DAT, and you will have another file with the extension BAK created from the previous "address.dat" file).

8.1.5.2 Restore Address List

To restore the address list after a hard reset, press "Space-m (dots 1-3-4)" or "F2" to open the menu, and use the up and down scroll buttons to find "Restore Address List". Then, press "Enter" on "Restore Address List". Or, you can press "r (dots 1-2-3-5)" from the menu to find "Restore Address List". You can also press "Enter-r (dots 1-2-3-5)" to activate this function, directly.
If you activate the "Restore Address List" function, and you already have an address list, you are prompted, "Address file already exists. Which do you prefer? Append". If you press "Enter", the backup address list is appended to the current address list. If you press "Space-4" once and press "Enter" on "Overwrite", the new backup file is restored, erasing the old backup file. For example, let us assume that you have three records in your address list and you have ten addresses in your backup file. If you select "Append", you will have 13 records in your address list. In this case, three addresses could possibly be redundant. If you select "Overwrite", you will have 10 addresses backed up, and the three original addresses are deleted. If you don't want to either "Append" or "Overwrite", press "Space-4", to navigate to "Cancel", and press "Enter".

8.1.5.3 Setting Backup Options

You can back up your address list manually using the "Backup Address List" function. You can also backup your address list automatically using the "Set Backup Options". To activate the "Set Backup Options" function, press "Space-m (dots 1-3-4)" or "F2" to open the menu. Then press "Space-4" or "Space-1" repeatedly to locate "Set Backup Options". Then press "Enter". Or, you can press "e (dots 1-5)" from the menu to go to "Set Backup Options". You can also activate the function directly by pressing "Enter-e (dots 1-5)".
When you activate this function, a dialog opens. The dialog has three controls: "Backup mode" radio button, a "Confirm" button, and a "Cancel" button. You can move among the controls by pressing "tab (Space-4-5)" or "shift-tab (Space-1-2)". To move among radio buttons, press "Space-1", "Backspace", "Space-4", or "Space".
The "Backup mode" has three radio buttons: "Always backup changes when exiting", "Manual backup", and "Prompt backup changes when exiting".

1. If you select the "Always backup changes when exiting", a new backup file is automatically created when you exit the "Address Manager" if you modify the address list or add other information.
2. If you select the "Manual backup", it does not create a new backup file even if there are changes to the address list. In this case, you can only create a new backup file using the "backup address list" menu option.
3. If you select the "Prompt backup changes when exiting", the message "Backup changes? Yes" appears when you exit the "Address Manager", if you have modified the address list or added other information. If you press "Enter" on "Yes", a new backup file is created and the "Address Manager" is closed. If you press "Space-4" once and press "Enter" on "No", it will exit without making a new backup file.

You can change the backup mode by pressing "Enter" after focusing on one of the three radio buttons. Or, you can press "Enter" on "Confirm" after moving to it using "tab (Space-4-5)". The default backup mode is set to "Prompt backup changes when exiting.

8.1.6 Importing and Exporting CSV

"CSV" is the acronym for Comma Separated Value. A CSV file is used for the digital storage of data structured in a table form, with the information in the various columns separated using commas. The "Address Manager" can import a CSV contact file created using MS outlook or some cell phones.

1. "Import from CSV" allows you to import the data from a CSV file in to the "Address Manager".
2. "Export to CSV" allows you to export the data of the "Address Manager" as a CSV file.

8.1.6.1 Import from CSV

You can import the data from a CSV file in to the "Address Manager", using this function. You can execute this function, from anywhere in the "address Manager".

8.1.6.1.1 Executing Import CSV"

To execute "Import from CSV", follow these steps:
1) Press "Space-m (dots 1-3-4)" or "F2" to open the menu.
2) Press "Space-4" to move to "Import from CSV" and press "Enter". Or press "c (dots 1-4).
You can also activate this function by pressing "Backspace-i (dots 2-4)".

8.1.6.1.2 Import from CSV Controls

1. "File name" edit combo box
2. "Confirm" Button
3. "Cancel" Button
4. "Path search" list
You can move among the controls by pressing "Tab ("Space-4-5")" or "Shift-Tab ("Space-1-2")".

8.1.6.1.3 Importing a CSV file

To import a CSV file, follow these steps:
1) Press "Space-m (dots 1-3-4)" or "F2" to open the menu.
2) Press "Space-1" or "Space-4", to move to "Import from CSV" and press "Enter". Or press "C (dots 1-4)" from the menu. You can activate this function directly by pressing "Backspace-i (dots 2-4)".
3) You are prompted for the "File name".
4) Type the name of the file you want to import. For example, to search for "address.CSV", type "address" or "address.CSV" in the "File name" edit box.
5) Press "Shift-Tab (Space-1-2)" to move to "Path Search" list. Navigate to the folder that contains the CSV file. For example, if the CSV file is located in the download folder under the flashdisk, press "Enter" on the download folder to open it.
6) After selecting the folder, press "Enter". Or press "Tab (Space-4-5)" move to "Confirm" and press "Enter".
7) Import of the CSV file is performed.

If you don't know the file name of the CSV file, 
1) Press "Tab (Space-4-5)" on the "File name".
2) Move to "Path search" list.
3) The "Open File" dialog is displayed. Use normal navigation commands to navigate to the CSV file and press "Enter". 

To cancel this function, press "Tab (Space-4-5)" to move to "Cancel" and press "Enter". Or press "Space-z (dots 1-3-5-6).

8.1.6.1.4 Adding the data from the CSV file to the "Address Manager"

When the CSV file is imported, "Last name: unused 1/xx" is displayed. 
Structure is like below.

1. Field list address/ Add address
1) Unused
2) Field name list of CSV file
2. "Allow fields in first record"
3. "Confirm"
4. "Cancel"
By pressing "Tab (Space-4-5)" or "Shift-Tab (Space-1-2)", you can move among the controls.
By pressing "Space-1" or "Space-4", you can move among the items in "Unused" and "Field name list in the CSV file".
To add the CSV file data to the "Address Manager", follow these steps:
1) On "Last name: unused 1/xx", press "Space-1" or "Space-4". Move to the field of the CSV file that you want to import to the "Last name" field. 
For example, there might be 5 fields like, "Name", "Company name", "title", "Company address" and "Company zip code" in the CSV file. "Last name: unused 1/6" is displayed. To import the value of the "Name" field from the CSV file, press "Space-4" and move to "Name". Then Braille Sense U2 MINI displays "Last name: Name 2/6" on the Braille display. If there is no field value from the CSV file to import, leave the field "unused".
If you set "First name" and "Company name", as "unused" you are prompted, "Must select one or more of first name and company name". You must select a value from the CSV file for "First name" and/or "Company name".
2) After setting your preferences, press "Tab (Space-4-5)" to move to other field such as "Group", "Company", and "Title" etc.
3) Press "Tab (Space-4-5)", move to "Allow fields in first record". You can change the setting, by pressing "Space". When you import the CSV file, you can choose whether the data from the CSV file for each field should be imported using this option. Some CSV files may contain data that is not equivalent to any of the fields in the "Address Manager", or you may simply not wish to import certain pieces of information.   
4) Press "Tab (Space-4-5)", move to "Confirm". 
5) Press "Enter" on the "Confirm" button.
6) You are prompted, "Address file already exists. Which do you prefer?" The default value is "Overwrite". The setting values are "Overwrite" and "Add". You can either replace the existing file with the data imported from the CSV file, or you may add it to the existing address list. To change the setting value, press "Space.
7) You are returned to "Search Address".
8) Press "Enter". The data imported from the CSV file should now appear among your address records.

To cancel this function, press "Tab (Space-4-5) to move to "Confirm" and press "Enter". Or press "Space-z (dots 1-3-5-6)".

8.1.6.2 Exporting CSV

You can export the data from the "Address Manager" as a CSV file, using this function. 

8.1.6.2.1 Executing the "Export To CSV" function

To execute the "Export to CSV" function, follow these steps:
1) Press "Space-m (dots 1-3-4)" or "F2" to open the menu.
2) Press "Space-1" or "Space 4" and move to "Export to CSV".
3) Press "Enter". Or press "x (dots 1-3-4-6)".
You can execute this function directly by pressing "Backspace-x (Dots 1-3-4-6)".

8.1.6.2.2 Structure of the "Export to CSV" dialog 

1. "File name" edit combo box
2. "Confirm" Button
3. "Cancel" Button
4. "File storage" list
You can move among the controls by pressing "Tab ("Space-4-5")" or "Shift-Tab ("Space-1-2")".

8.1.6.2.3 How to save as CSV file

To save as CSV file, follow these steps:
1) Press "Space-m (dots 1-3-4)" or "F2" to open the menu.
2) Press "Space-1" or "Space-4", to move to "Export to CSV".
3) Press "Enter". Or press "X (dots 1-3-4-6)".
4) You are prompted, "File name". 
5) Type a file name for the exported data.
6) Press "Tab (Space-4-5)", to move to "Confirm". 
8) Press "Enter".
The file is saved in the "Flashdisk". 
To cancel this function, press "Tab (Space-4-5)" to move to "Cancel" and press "Enter". Or press "Space-z (dots 1-3-5-6)".

8.1.6.2.4 How to change Save Location

To change the location where the CSV file is saved, follow these steps:
1) Press "Space-m (dots 1-3-4)" or "F2" to open the menu.
2) Press "Space-1" or "Space-4", to move to "Export to CSV".
3) Press "Enter". Or press "x (dots 1-3-4-5)".
4) "File name" is displayed.
5) Press "Tab (Space-4-5)", to move to the file list. Use normal file and folder navigation commands to choose a different location for saving the CSV file.  
6) Press "Tab" to move to "Confirm".
7) Press "Enter" on the "Confirm" button. The file is saved in the new location.

To cancel this function, press "Tab (Space-4-5)" to move to "Cancel" and press "Enter". Or press "Space-z (dots 1-3-5-6)".

8.1.7 Commands in the Records Found List

8.1.7.1 Find again

To search for another name, press "Tab ("Space-4-5")" or "Shift-Tab ("Space-1-2")". The prompt, "Last name:" is displayed. You can type the new text for which you want to search.
Just as in a new search, you can start the search by pressing "Enter". 

8.1.7.2 Opening a home page

If a record has a homepage address or an email address, you can open the homepage or send an email. Move to the "Home page", "Home e-mail" or "Company e-mail" field by pressing "Space-1" or "Space-4". Then, press "Enter" on "Home page", "Home e-mail" or "Company e-mail".
If you press "Enter" on a "Home page", the Braille Sense U2 MINI automatically opens the Web browser program. If you press "Enter" on a "Home e-mail" or "Company e-mail", the Braille Sense U2 MINI opens the "E-mail" program, so that you can send an email to the selected email address. 
Before you use this command, please make sure that you are connected to the internet.

8.1.7.3 Editing Addresses

To edit information in a record, find the desired address by using the "Search Address" function, then move to the field you want to change by using "Space-2" or "Space-5". Then, press "Space-m (dots 1-3-4)" to open the "menu", and select "Modify Address". Press "Enter", or you can press "Enter-m (dots 1-3-4)", to activate this command directly. You can now enter new information the field. When you have modified the information, press "Enter". The Braille Sense U2 MINI saves the changes, and you are returned to the first field of the record.
To save the changes and exit modify mode, move to "Confirm" by pressing "tab ("Space-4-5")" or "shift-tab ("Space-1-2")", then press "Enter". To exit from modify mode without saving the changes, move to "Cancel" by pressing "tab ("Space-4-5")" or "shift-tab ("Space-1-2")" and press "Enter". You can also exit from "Modify Address" by pressing "Space-e (dots 1-5)" or "Space-z (dots 1-3-5-6)". 

8.1.7.4 Deleting Addresses

To delete the record you are currently reading, open the "menu" by pressing "Space-m (dots 1-3-4)", and select "Delete Address". Then, press "Enter" or press "d (dots 1-4-5)" from the "menu". Or, you can press "Space-d (dots 1-4-5)" while viewing the record. You can also delete more than one record at a time as follows:
1. Select the records to be deleted and use the "Delete" command.
To select the record that you want to delete, press "Space" when the record is displayed. Selected records can be deleted by pressing the "delete" key ("Enter-d (dots 1-4-5").  The records you have selected * symbol to the left of the "last name:" field. The Braille Sense U2 MINI says, "selected". If you cancel a selection by pressing "Space" on a selected record, the / disappears, and the Braille Sense U2 MINI says, "Canceled selection".
2. Select all and delete
To delete all the records in the "Address Manager", press "Space-m (dots 1-3-4)" to open the "menu" and choose "Select All". Then, press "Enter". Next, press "Space-m (dots 1-3-4)" to open the "menu" again, and then select "Delete Address". Then, press "Enter". Or, you can press "Enter-a (dot 1)" to select all, and press "Space-d (dots 1-4-5)" to delete the addresses. 

8.1.7.5 Printing addresses

This option allows you to print the selected records to a Braille printer or an ink printer. First, search the records to be printed with the "Search Address" command, then select the records that you want to print. To select a record, press "Space" on the record to be printed. To select all records in the "Address Manager", press "Enter-a (dot 1)", or choose "Select All" from the "menu", and press "Enter". 
After selecting the records to be printed, press "Space-m (dots 1-3-4)" to open the "menu", and then select "Print Address". Then press "Enter", or press "Space-p (dots 1-2-3-4)" to activate this function directly from the "Search Address" dialog.  The Braille Sense U2 MINI prompts you to select a printer. The default selection is "Printer". Press "Space" once, and the selection is changed to "Embosser". Press "Space" again, and "Cancel" is selected.  Press "Enter" when the option you want is displayed.

8.1.7.6 Saving Addresses to a File

You can also save selected records to a file. 
To save selected records in a document, press "Space-m (dots 1-3-4)" to open the "menu", select "Save addresses As File", then press "Enter". Or, you can press "Enter-t (dots 2-3-4-5)" from the "Search Address" dialog after selecting the desired records. The "file save" dialog is displayed and you are asked to enter the file name and select a file format. After you type the file name, and select one of the available file formats, press "Enter" on "Confirm", and the selected record(s) are saved. This dialog is the same as the "Save As" dialog in the Word processor, except that, here, when you are saving addresses to a file, the default file name is not displayed. Refer to section 5.1.4 to learn about the "Save As" dialog in the Word processor.

8.1.8 Synchronizing With Microsoft Outlook

The "Address Manager" can be synchronized with Microsoft Outlook on your personal computer to help you keep track of your information. For a more detailed explanation of how to connect the Braille Sense U2 MINI to your computer and use ActiveSync or Windows Mobile Device Center to synchronize your contacts with Microsoft Outlook, please refer to chapter 19, "Using ActiveSync". 

8.1.9 Hot Keys in the "Address Manager"

1. Navigation keys for moving from field to field in "add Address" or the "menu"
Move to the previous field or menu item: Up arrow (Space-1) or up scroll button
Move to the next field or menu item: Down arrow (Space-4) or down scroll button
Move to the first field or menu item: Ctrl-home (Space-1-2-3)
Move to the last field or menu item: Ctrl-end (Space-4-5-6)
2. Navigation Keys For Moving From Record To Record in the search result list
Move to a previous field in a record: Space-2
Move to the next field in a record: Space-5
Move to the first field in a record: Home (Space-1-3)
Move to the last field in a record: End (Space-4-6)
Move to the previous record: Space-1
Move to the next record: Space-4
Move to the first record: Space-1-2-3
Move to the last record: Space-4-5-6
Move to previous same field different record: Space-3
Move to next same field different record: Space-6
3. Menu shortcuts
Add address: i (dots 2-4)
Search address: s (dots 2-3-4)
Modify address: m (dots 1-3-4)
Delete address: d (dots 1-4-5)
Select all: a (dot 1)
Save as a file: t (dots 2-3-4-5)
Print address: p (dots 1-2-3-4)
Backup address list: u (dots 1-3-6)
Restore address list: r (dots 1-2-3-5)
Set backup options: e (dots 1-5)
Set address search fields: o (dots 1-3-5)
Import from CSV: c (dots 1-4)
Export to CSV: x (dots 1-3-4-6)
4. Hot Keys for Commands
Add address: Enter-i (dots 2-4)
Search address: Enter-s (dots 2-3-4)
Modify address: Enter-m (dots 1-3-4)
Delete address: Space-d (dots 1-4-5)
Select all: Enter-a (dot 1)
Save as a file: Enter-t (dots 2-3-4-5)
Print address: Space-p (dots 1-2-3-4)
Backup address list: Enter-u (dots 1-3-6)
Restore address list: Enter-r (dots 1-2-3-5)
Set backup options: Enter-e (dots 1-5)
Set address search fields: Enter-o (dots 1-3-5)
Import from CSV: Backspace-i (dots 2-4)
Export to CSV: Backspace-x (dots 1-3-4-6)
5. Miscellaneous hot keys
Tab: Space-4-5
Shift-tab: Space-1-2
Cancel: Space-e (dots 1-5) or Fbled
Exit: Space-z (dots 1-3-5-6)

8.2 Schedule Manager

8.2.1 Overview

The "Schedule Manager" is a program used to manage important information about appointments, anniversaries, and events. The Schedule Manager can also inform you of appointments at a specified time using alarms. You can start the "Schedule Manager" from the "Organizer" menu, by pressing the up or down arrows ("Space-1" or "Space-4") to move to "Schedule Manager". Then, press "Enter". Or, you can press "s (dots 2-3-4)" from the "Organizer" menu. You can launch the "Schedule Manager" from anywhere on the unit by pressing "F1-s (dots-2-3-4)".
The "Schedule Manager" has two main dialog boxes: "Add Schedule" and "Search Schedule". In "Add Schedule", you can enter information for a new appointment. Using "Search Schedule", you can look for information about a specific appointment stored in the "Schedule Manager", and edit or delete the schedule information. 
8.2.2 Starting "Schedule Manager"

When you press "Enter" on "Schedule Manager", or press "s (dots 2-3-4)" from the "Organizer" menu, the "Search Schedule" dialog box is displayed so you can quickly search for an appointment. You are prompted for a "Find date:" with the current date filled in as the default. To add a new appointment or schedule, press "Space-m (dots 1-3-4)" or "F2" to open the menu. Then, select "Add Schedule", then press "Enter". Or, you can quickly open the "Add Schedule dialog" by pressing "Enter-i (dots 2-4)" from the "Search Schedule" dialog. As with other programs on the Braille Sense U2 MINI, you can use menus and shortcut keys in the "Schedule Manager". 

8.2.3 Setting time and date

Due to the nature of appointments and schedules, it is very important that dates and times are entered correctly to ensure that your schedule is accurate and you are alerted to your appointments at the proper times through the "Check Today's SCHEDULE" option as well as the alarms that can be associated with appointments in the "Schedule Manager". 
As date and time entry is associated with several programs on the Braille Sense U2 MINI, such as the "Wake up Alarm", the "time And Date" option in the SettingsMenu, and of course the "Schedule Manager", The Braille Sense U2 MINI provides you with a consistent interface for entering time and date information in these dialog boxes. Before we start talking about using the "Schedule Manager" we will explain how to enter the date and time. 
When you are asked to enter a date and time, you can either type in the date and time, or select it using shortcut keys, outlined at the end of this section. When you type numbers in date/time, you can use either computer Braille (without a number sign) or regular grade 1 Braille (with or without a number sign). When entering time, use "hh mm" format, two digits for the hour, and two digits for the minute separated by a colon.. For example, use "10 05" to enter 5 minutes past 10. You can enter a date in "mm dd yyyy" format, two digits for the month, two digits for the day, and four digits for the year, as in "09 01 2004", with slashes separating the day, month, and year. 
You may also select the various components of your date and time using navigation keys:
1. Date setting keys
Move to the next day: Space-6
Move to the previous day: Space-3
Move to the next week: Space-5
Move to the previous week: Space-2
Move to the next month: Space-4
Move to the previous month: Space-1
Move to the next year: Space-5-6
Move to the previous year: Space-2-3
2. Time setting keys
Move forward 1 hour: Space-4
Move back 1 hour: Space-1
Move forward 10 minutes: Space-5
Move back 10 minutes: Space-2
Move forward 1 minute: Space-6
Move back 1 minute: Space-3

8.2.4 Adding a Schedule

To add a new appointment, press "Space-m (dots 1-3-4)" or "F2" to open the menu. Select "Add Schedule", and press "Enter", or press "Enter-i (dots 2-4)" from the "Search Schedule" dialog. The "Add Schedule" dialog has a set of input fields, a "Confirm" button, and a "Cancel" button. The input fields are "Start date", "All Day Event" check box, "Start time", "End date", "End time", "Subject", "Location", "Memo", "Alarm time", and "Set recurrence schedule". You can move among the input fields by pressing "tab ("Space-4-5")" or "shift-tab ("Space-1-2")". For the "Subject" and "Memo" fields, you can type text, and for the "start date", "End date", "start time", "End time" fields, you can either type in a date/time, or select it using the shortcut keys described above. Press "Space" to check or uncheck the "All Day Event" check box depending on the status of your appointment. If you press "Enter" on the "Confirm" button, the schedule information is saved. If a conflicting appointment exists, you are prompted, and asked if you wish to continue anyway. Choose "Yes" or "No" and press "Enter". If you press "Enter" on the "Cancel" button at any time during the appointment creation, the entry is not saved.

8.2.4.1 Start date

When you start "Add Schedule", the "Start date" edit box is displayed. To use the date displayed, simply press "tab (Space-4-5)" to move to the next field. To enter a new date, type month/day/year. Press "tab (Space-4-5)" to move to the next field. If you press "Enter" accidentally after filling in this field, you are prompted, "no subject", then the focus moves to the "Subject" field.

Note: The default "Start date" varies in the following 2 ways:
1. If you have not searched for an appointment, the default start date is today's date.
2. If you have searched for an appointment on a specific date, the default start date is the last date you searched. If you search appointments by subject, the default start date is today's date. 

8.2.4.2 Start time

"Start time" is the second field in the "Add Schedule" dialog. By default, this field shows the current time. If you set the time format as "12 hour" in this option, the time is displayed in "am/pm" format. Otherwise, the time is displayed in 24 hour format. If you have set the time format to "12 hour" press "Space-x (dot 1-3-4-6)" to change between am and pm. After you have entered the time, press "tab (Space-4-5)" to move to the next field. If you press "Enter" accidentally after entering this field, you are prompted, "no subject", then the focus moves to the "Subject" field.

8.2.4.3 End date

The "End date" is the third field in the "Add Schedule" dialog. By default, the date is the same date as you set in the "Start date" field. To use this date, press "tab (Space-4-5)" to move to the next field. To enter a new date, type month/day/year. Press "tab (Space-4-5)" to move to the next field. 

8.2.4.4 End time

"End time" is the fourth field in the "Add Schedule" dialog. By default, the end time is the same time as you set in the "Start time" field. To change the time, type the time as hhmm. Press "tab (Space-4-5)" to move to the next field. 

8.2.4.5 Subject

"Subject" is the fifth field. Type the subject of an appointment. If you do not enter anything in this field, you cannot save the record. If you press "Enter" after typing in the subject, the record is saved, leaving the "Location" and "Memo" field empty, and the "Alarm time" field set to its default value ("Time of appointment"). To move to the next field press "tab (Space-4-5)".

8.2.4.6 Location

In the "Location" field, type location of your appointment. If you press "Enter" after typing in the location, the record is saved, leaving the "Memo" field empty, and the "Alarm time" field set to its default value ("Time of appointment"). To move to the next field, press "tab (Space-4-5)".

8.2.4.7 Memo

In the "Memo" field, you can enter detailed information about an appointment. This is a multi-line edit box, meaning you can type more than one line of text. You can use most of the editing commands that are used in the "Word processor". Press "Enter" to create a new line. You can leave this field blank if you wish. Press "tab ("Space-4-5")" to move to the next field.

8.2.4.8 Alarm Time

The "Alarm time" function allows you to set the time when you are notified about an appointment. The alarm is set relative to the appointment time. For example, you may want the alarm to sound 30 minutes before your appointment, so that you are not late. The default value for this field is set to "Time of appointment". This means that the alarm sounds at the same time as your appointment. You can set the time as when you set the appointment time. The time can be set anywhere from one minute to two weeks before the appointment. To set the time with shortcut keys, use the following commands. 
1. Time setting keys
Move to 1 hour after: Space-4
Move to 1 hour before: Space-1
Move to 10 minutes after: Space-5
Move to 10 minutes before: Space-2
Move to 1 minute after: Space-6
Move to 1 minute before: Space-3

If you attempt to set the time to 0, the Braille Sense displays the message, "Time of appointment". If you do not want to set an alarm when "Alarm time" is set to "Time of appointment", press "Space-1". "Alarm off" is displayed, and the alarm for this appointment is turned off. After setting the "Alarm time", save this appointment by pressing "Enter", or by pressing "tab ("Space-4-5")" to move to the "Confirm" button, and press "Enter". If you have set the "Alarm time", it sounds at the specified time even if the Braille Sense is turned off. To stop the alarm, press "Backspace-Enter".

8.2.4.9 Setting a recurring Schedule

You can set this option when the schedule you are creating recurs periodically. If you clear this check box, the schedule is set to occur once. You can check or uncheck this option by pressing "Space". If you have unchecked this box, press "Enter", or press "tab (Space-4-5)" repeatedly to move to the "Confirm" button and press "Enter" to save the schedule. To set a recurring schedule, press "Space" then press "tab (Space-4-5)" or "Enter" to move to the combo box where you can set the recurrence pattern. In this combo box, you can select from "Daily", "Weekly", "Monthly" and "Yearly". We will discuss these options in more detail in the next section.

8.2.4.9.1 Daily

If you select "Daily", and press "tab (Space-4-5)", the focus moves to "Recurring interval of day" edit box. Here, you can enter the number of days after which the appointment recurs. You can type a number between 1 and 999. If you enter 1, the appointment recurs every day, and if you enter 2, it recurs every other day. When you use this option, be sure the difference between the start and end date is shorter than the recurring interval value. For example, suppose that the appointment starts at 09:00, Feb. 1, 2006, and ends at 12:00, Feb. 2, 2006. If you set the recurring interval to 1, you receive an error message, "The appointment duration should be shorter than the recurring interval". This is because it is logically impossible that the appointment duration is 27 hours, and the appointment recurs every 24 hours. This rule is applied in the same way when you set weekly, monthly, or yearly recurring appointments. If you press "tab (Space-4-5)" after setting the recurring interval, the "Set recurrence end date" check box appears. By default, it's unchecked, which indicates that the appointment recurs indefinitely. If you check this box by pressing "Space", and press "tab (Space-4-5)", the focus moves to the edit combo box for entering the end date. Enter the do

8.2.4.9.2 Weekly

After you set the "Recurrence" to weekly, press "tab (Space-4-5)" to move to the "Recurring interval" edit box. Choose the number of weeks between each recurrence. You can type a number between 1 and 999. If you set it to 1, the appointment recurs every week, and if you set it to 2, it recurs every other week. The restriction on the recurring interval as in "Daily" is applied to "Weekly". If the recurring interval is one week, the appointment duration should be shorter than one week. Or you receive the error message, "The appointment duration should be shorter than the recurring interval". Press "tab (Space-4-5)" and the focus moves to a list box where you can select the day of the week on which the appointment recurs. You can move between the items in the list box, by pressing "Space-1" or "Space-4". To select or unselect the current item, press "Space". You can make more than one selection, thus the appointment recurs on more than one day during the week. If you don't select a day, it is set to the today's week day. Press "tab (Space-4-5)", and the focus moves to the "Set recurrence end date" check box. 

8.2.4.9.3 Monthly

If you press "tab (Space-4-5)" after setting the "Recurrence to monthly", the focus moves to the "Recurring type" combo box. You can set the recurring type as "Date" or "Day of the week". To move between the two options, use "Space-1" or "Space-4". "Date" is used when you want to set an appointment recurring on the same day of a month, for example, on the 17th of every month, or every other month. On the other hand, "Day of the week" is used when you want to set an appointment recurring on the same week and day of the week of a month, for example, on Wednesday of the second week of every month. After selecting the "Recurring type", press "tab (Space-4-5)" to move to the "Recurring interval". 
In this field, you set after how many months the appointment will recur. You can type a number between 1 and 999. Press "tab (Space-4-5)" and different fields are shown depending on what you have selected in "Recurring type". If you set the "Recurring type" to "Date", an edit box is shown, where you can type the day of the month when the appointment recurs. By default the date set in the "Start date" is shown. You can type a number between 1 and 31. If you press "tab (Space-4-5)" after setting this option, the focus moves to "Set recurrence end date".

8.2.4.9.4 Yearly

If you set the "Recurrence" to "Yearly", press "tab (Space-4-5)" to move to the "Recurring type" combo box. You can select either "date" or "day of the week", and you can move between them by pressing "Space-1" or "Space-4". If you set the "Recurring type" to "Date", you can set the month and the day of the month when the appointment recurs. If you set it to "Day of the week", you can set the month, the week, and the day of the week when the appointment recurs every year. If you press "tab (Space-4-5)" after setting "Recurring type", the focus moves to the "Month for recurrence" combo box. You can select the month of the year by pressing "Space-1" or "Space-4". If you press "tab (Space-4-5)" here, the focus moves to different fields, depending on how you have set the "Recurring type". If you have set the "Recurring type" to "Date", the focus moves to "Day for recurrence" edit box. You can type a number between 1 and 31. If you press "tab (Space-4-5)" the focus moves to the "Set recurrence end date" check box. If the "Recurring type" is set to "Day of the week", you have to set "recurring week" and "Day of week for recurrence". 

8.2.4.10 Confirm

If you press "Enter" on the "Confirm" button, the appointment is saved, and the "Add Schedule" dialog is closed.

8.2.4.11 Cancel

If you press "Enter" on the "Cancel" button, the appointment information you entered is discarded, and you are returned to the "Add Schedule" dialog where you can create a new appointment. You can also cancel the entry by pressing "Space-e (dots 1-5)".

8.2.5 Search Schedule

"Search schedule" is used for searching Appointments that you have entered previously. When you start "Schedule Manager", the "Search Schedule" dialog is opened. You can also open this dialog from the "Add Schedule" dialog, by pressing "Enter-s (dots 2-3-4)". Or you can open the menu by pressing "Space-m (dots 1-3-4)", and press "Enter" on "Search Schedule".
There are two methods for searching an appointment: "searching by subject" and "searching by date". When "searching by subject", you can find a schedule using keywords in the subject field. When "searching by date", you can find schedules according to a specified date. To toggle the search mode, press "Space-m (dots 1-3-4)" or F2 to open the menu and move to "Toggle Search Mode" and press "Enter". Or you can execute it by pressing "Enter-f (dots 1-2-4)" directly. Every time you press "Enter-f (dots 1-2-4)", the Braille Sense U2 MINI says, "Search mode: Date" or "Search mode: Subject", and the searching mode is toggled.
The last searching mode you used is saved when you exit the Schedule Manager. 

8.2.5.1 Searching by date

This mode searches the schedule using a date you specify. When "Search Schedule" is executed in this mode, the Braille Sense U2 MINI says, "Find date: (current date)".
If you press "Enter" here, the Braille Sense U2 MINI searches for appointments occurring today. To search for another date, you can type the date in the format "mm/dd/yyyy", or use the "move by date" hotkeys. If you press "Enter" after entering the date, the appointments occurring on the day are shown. If there is no appointment on that day, the unit announces, "There is no schedule registered". If appointments are present, the first appointment on that day is announced in the form of "date, time, and subject". If the appointment lasts for more than one day, "continuous schedule" is announced. If the appointment recurs, "recurring schedule" is announced. If you scheduled more than one appointment for that day, you can move among the appointments on that day by pressing "Space-1" or "Space-4". To move to the first appointment on a day, you can press "Space-1-3", and to move to the last appointment on the day, press "Space-4-6". To move to the appointments on another day, press "Space-2" or "Space-5". The previous/next appointment occurring within four months is displayed. To move to the first appointment stored in the Schedule Manager, press "Space-1-2-3", and to move to the last appointment stored in the Schedule Manager, press "Space-4-5-6". To obtain details 

8.2.5.2 Searching by subject

When the Search Schedule" dialog is opened in this mode, the Braille Sense U2 MINI says, "Search subject:" Type in the keywords to search and press "Enter". All schedules with the keywords are displayed. If you press "Enter" without typing text in the "Search subject:" edit box, the Braille Sense U2 MINI displays all appointments in your Braille Sense U2 MINI.
To move to the next or previous schedule, press "Space-4" or "Space-1" respectively. Pressing "Space-1-3" moves to the first item in the appointment list, and pressing "Space-4-6" moves to the last item in the appointment list.
For recurring appointments and multiple day appointments, the Braille Sense U2 MINI only shows the schedules of the first day if you search the schedule by subject. For example, if you have an appointment on January 1, 2007 and it recurs the first day of every month, the Braille Sense U2 MINI shows this schedule on January 1, 2007 only when you search by subject.
Press "Enter" on an appointment to read the details. Press "Space-e (dots 1-5)" to return to the appointment list. TO SEARCH other keywords, press "tab (Space-4-5)" to move to the "Search subject" edit box.

8.2.6 Modify Schedule

You can modify an appointment that you have previously scheduled. Move to the appointment you want to modify. Open the menu by pressing "Space-m (dots 1-3-4)" or "F2" and press "Enter" on "Modify Schedule", or press the shortcut key "m (dots 1-3-4)" from the menu. Or you can press its hot key, "Enter-m (dots 1-3-4)" from the search results list. If the appointment is a recurring schedule, a prompt, displaying "Recurrence appointment. Open type?" appears. Choose whether you want to modify the recurring schedule or the schedule for a specific day. If you select "This occurrence", your changes affect the appointment of the day, but the recurring appointments on other days are not changed. If you select "The series", your changes affect all the recurrences. If you select "Cancel", "Modify Schedule" dialog is not opened and you are returned to your last position. Make your selection by pressing "Space" or "Backspace". Press "Enter" to open the "Modify Schedule" dialog. This dialog contains the same controls as in the "Add Schedule" dialog. The only difference is that each field has the value entered previously. If you have made changes you wish to save, tab to "Confirm" and press "Enter". 

8.2.7 Deleting a Schedule

To delete a schedule, move to the schedule in the search results list. Press "Space-m (dots 1-3-4)" to open the menu, and press "Enter" on "Delete Schedule". Or you can press its hot key, "Space-d (dots 1-4-5)" from the search results list. If the selected schedule is a recurring schedule, you are prompted, "Recurring appointment. Delete type?" is displayed. You can choose whether you want to delete the recurring schedule, or just the appointment for that day. If you select "This occurrence", only the current appointment is deleted. If you select "The series", all recurrences of the appointment are deleted. You cannot select and delete multiple schedules with this option. You can delete only the currently focused appointment. 

If you want to completely initialize the Schedule Manager, you can delete all schedules by opening the menu with "Space-m (dots1-3-4)", move to "Delete All Schedule", and press "Enter". You can also use the hot key "Backspace-Enter-q (dots-1-2-3-4-5)" to activate this option from anywhere in the Schedule Manager. You are prompted, "Delete all schedules" Yes". To delete all the appointments in your Schedule Manager, press "Enter". If you do not want to delete all your appointments, press "Space-4" to move to "no" and press "Enter".

8.2.8 Printing a Schedule

After finding an appointment using the "Search Schedule" dialog, you can print an appointment using the "Print Schedule" command. Open the menu by pressing "Space-m (dots 1-3-4)" or "F2", and press "p (dots 1-2-3-4)", or select "Print Schedule" and press "Enter". Or, from the search results list, press "Space-p (dots 1-2-3-4)". The Braille Sense U2 MINI asks you to specify the beginning date of the appointments to be printed. By default, the current date is displayed. If you wish, you can specify another date using the entry and navigation procedures described in 7.3. Press "tab ("Space-4-5")" to set the end date of the appointments to be printed. Again, you can enter or select a different date than what is displayed. Press "Enter" or "tab ("Space-4-5")", and you are asked to select the type of printer to use. "Printer" is the default setting. Press "Space-1" or "Space-4" to move between "Embosser" and "Printer". If you have selected the appropriate printer type press "Enter" to start printing. Please make sure the Braille Sense U2 MINI is connected to the printer and that the printer is ready to receive information. When printing is complete, the Braille Sense U2 MINI returns to the search results list.

8.2.9 Saving Appointments as a File

You can save appointments stored in "Schedule Manager" as a document.  Open the menu by pressing "Space-m (dots 1-3-4)" or "F2", then select "Save Schedule As File", and press "Enter". Or press "t (dots 2-3-4-5)" from the menu. Or, from the search results list, press "Enter-t (dots 2-3-4-5)". The Braille Sense U2 MINI asks you to specify the beginning and end dates of the appointments to be saved just as with "Print Schedule". After setting the beginning and end dates, press "Enter" or "tab ("Space-4-5")", and you are prompted to enter the name and the format of the file to be saved. This dialog is the same as the "Save As" dialog in the "Word processor". 

8.2.10 Backing Up and Restoring Your Appointments

8.2.10.1 Backup Schedule

If you perform a hard reset, or your battery dies, all of the data in the Schedule Manager is lost. Thus, it is very important to create a backup file each time you change your schedule. To backup your schedule, open the menu by pressing "Space-m (dots 1-3-4)" or "F2". Then, use the up and down arrows ("Space-1" or "Space-4"), to locate "Backup Schedule". Then, press "Enter". You can also press "u (dots 1-3-6)" from the menu. Or, you can press "Enter-u (dots 1-3-6)" to activate this function directly.
If you already have a backup file, you are prompted, "Backup file already exists. Backup anyway? Yes". If you have made changes to your schedule, press "Enter" to create a new backup file. To keep the previous backup file, press "Space-4", locate "No", and press "Enter" on it. If you make a backup file again in the Schedule Manager, a new backup file is created with the extension DAT, and another file is created with the extension BAK containing your previous backup file. 

8.2.10.2 Restore Schedule

To restore your schedule after a hard reset, press "Space-m (dots 1-3-4)" or "F2" to open the menu, and use the up and down scroll buttons to locate "Restore Schedule". Then, press "Enter". Or, you can press "r (dots 1-2-3-5)". You can also press "Enter-r (dots 1-2-3-5)" to activate this function directly.
If you activate the "Restore Schedule" function, and you already have an existing schedule, you are prompted, "Schedule file already exists. Which do you prefer? Append" or, press "Space-4" to move to "Overwrite". You can choose to add to or overwrite the current schedule with the backup file. If you choose to append, and the backup file contains appointments that also exist in your current file, you will have redundant appointments. If you choose to overwrite and your current schedule contains appointments the backup file does not, these appointments are lost. If you don't want to "Append" or "Overwrite", press "Space-4" once more, locate "Cancel", and press "Enter" on it.

8.2.10.3 Setting Backup Option

You can backup your schedule manually by activating the "Backup Schedule" function. You can also backup the schedule automatically by activating the "Set Backup Options" function. To activate the "Set Backup Options" function, press "Space-m (dots 1-3-4)" or "F2" to open the menu. Next press "Space-4" or "Space-1" repeatedly to locate "Set Backup Options". Then, press "Enter". Or, from the menu, you can press "e (dots 1-5)" to jump directly to "Set Backup Options". You can also activate the "Set Backup Options" function directly by pressing "Enter-e (dots 1-5)".
The "backup Options" dialog has three controls, "Backup mode" radio button, a "Confirm" button, and a "Cancel" button. You can move among the controls by pressing "tab (Space-4-5)" or "shift-tab (Space-1-2)". To move between the radio buttons, you can press "Space-1", "Backspace", "Space-4", or "Space".
The "Backup mode" has three radio buttons: "Always backup changes when exiting", "Manual backup", and "Prompt backup changes when exiting".

1. If you select the "Always backup changes when exiting", a new backup file is created automatically if you have modified or added to your schedule. 
2. If you select the "Manual backup", a new backup file is not created, even if there are changes to your schedule. If you select this option, you can only create a new backup file by using the "Backup Schedule" function.
3. If you select "Prompt backup changes when exiting", you are prompted, "Backup changes? Yes" if you have modified or added to your schedule. If you press "Enter" on "Yes", a new backup file is created before exiting the Schedule Manager. If you press "Space-4" once, and press "Enter" on "No", you exit the Schedule Manager, without creating a backup file. 

You can change the backup mode by pressing "Enter" after focusing on one of the three radio buttons. Or, press "tab (Space-4-5), and press "Enter" on "Confirm". The default backup mode is set to "Prompt backup changes when exiting".

8.2.11 Setting Alarm Option

You can open the "Set Alarm Options" dialog by pressing "Enter-o (dots 1-3-5)", or by pressing "Enter" on "Set Alarm Options" in the menu by pressing "Space-m (dots 1-3-4)" or "F2" in the "Schedule Manager". This dialog has a list of alarm option fields, a "Confirm" button, and a "Cancel" button. Alarm option fields include "type of echo", "Alarm duration", "Alarm repeat interval" and "Repeat". You can move between these fields by pressing "Space-1" or "Space-4". You can access the "Confirm" and "Cancel" buttons by pressing "tab ("Space-dots 4-5")" or "shift-tab ("Space-dots 1-2")".

8.2.11.1 Type of Echo

The "type of echo" option lets you set what type of alarm you would like to use to alert you to your appointment: an audio alarm, (bell), a vibration, or both (All). Press "Space" to cycle among the 3 options.

8.2.11.2 Alarm Duration

With this option, you can change the duration of the alarm sound. You can set this option to a value that is between 5 and 600 seconds. The default value is set to 30 seconds. Enter the number in computer Braille or grade 1 Braille, without a number sign. Press "Enter" to save the changes, and exit from the dialog. To set the "Alarm repeat interval" in the next field, press "Space-4". 

8.2.11.3 Alarm Repeat Interval Time

When the alarm goes off, if you do not stop it by pressing "Backspace-Enter", the Braille Sense U2 MINI keeps giving you a notice about the appointment after a specified time interval. The "Alarm repeat interval" option allows you to change this interval. You can set the value anywhere from 1 to 60 minutes, the default value is set to 5 minutes. To change the value, type a number between 1 and 60 in computer Braille, or grade 1 Braille without a number sign. Press "Enter" to save the changes, and exit the dialog. Or, if you press "tab ("Space-4-5")", the Braille Sense U2 MINI moves to the "Repeat" edit box.

8.2.11.4 Repetition Times

The alarm sounds for the amount of time for which you set the alarm duration, then stops. If you have not acknowledged the alarm, after a specified time interval, the alarm sounds again.
The "Repeat" field allows you to decide how many times the alarm will sound. You can set the value from 1 time to 10 times; the default value is set to 3. To change the value, type a number between 1 and 10. Press "tab (Space-4-5)", and press "Enter" on the "Confirm" button to save your settings.

An alarm repeats according to the number of times that you set for this option and then stops automatically. The Braille display on the Braille Sense U2 MINI also displays the "date" and "subject" for the alarm.

8.2.11.5 Confirm

By pressing "Enter" on the "Confirm" button, the settings are saved, and the "Set Alarm Options" dialog is closed.

8.2.11.6 Cancel

If you press "Enter" on the "Cancel" button, or press "Space-e (dots 1-5)" or "Space-z (dots 1-3-5-6)", the default alarm options are restored and the "Set Alarm Options" dialog is closed.

8.2.12 Synchronizing With Microsoft Outlook

The "Schedule Manager" can be synchronized with Microsoft Outlook on your personal computer to help you keep track of your appointments. For a more detailed explanation of how to connect the Braille Sense U2 MINI to your computer and how to use ActiveSync or Windows Mobile Device Center, refer to chapter 19. 

8.2.13 Hot Keys for the Schedule Manager

1. Add Schedule
Move between fields
Move to the next field: Tab (Space-4-5)
Move to the previous field: Shift-tab (Space-1-2)

2. Hot keys for Commands
Search schedule: Enter-s (dots 2-3-4)
Alarm options: Enter-o (dots 1-3-5)
Backup schedule: Enter-u (dots 1-3-6)
Restore schedule: Enter-r (dots 1-2-3-5)
Setting backup options: Enter-e (dots 1-5)
Exit: Space-z (dots 1-3-5-6)

3. Search schedule Hot keys 
Add schedule: Enter-i (dots 2-4)
Alarm options: Enter-o (dots 1-3-5)
Backup schedule: Enter-u (dots 1-3-6)
Restore schedule: Enter-r (dots 1-2-3-5)
Set backup options: Enter-e (dots 1-5)
Toggle search mode: Enter-f (dots 1-2-4)
Exit: Space-z (dots 1-3-5-6)

4. Navigation keys in the search results list
1)  Move among appointments in the schedule list:
Move to the previous appointment in the same day: up arrow (Space-1)
Move to the next appointment in the same day: down arrow (Space-4)
Move to the first appointment in the same day: Space-1-3
Move to the last appointment in the same day: Space-4-6
2)  Move among all appointments
Move to the previous schedule: Space-2
Move to the next schedule: Space-5
Move to the first schedule: Space-2-3 or Space-1-2-3
Move to the last schedule: Space-5-6 or Space-4-5-6
3)  Hot keys for commands:
Add schedule: Enter-i (dots 2-4)
Modify schedule: Enter-m (dots 1-3-4)
Delete schedule: Space-d (dots 1-4-5)
Alarm options: Enter-o (dots 1-3-5)
Backup schedule: Enter-u (dots 1-3-6)
Restore schedule: Enter-r (dots 1-2-3-5)
Set backup options: Enter-e (dots 1-5)
Save schedule as file: Enter-t (dots 2-3-4-5)
Print schedule: Space-p (dots 1-2-3-4)

5. Cancel / Exit
1) Cancel: Space-e (dots 1-5)
Cancels the current menu or dialog.
2)  Exit: Space-z (dots 1-3-5-6)
Exits the Schedule Manager, or cancels any function.


8.3 Database Manager

The "Database Manager" is a program which can be used to create a database in the form that you specify. You can use the "Database Manager" to add records and search for data in your records. 
To launch the "Database Manager", navigate to it in the "Organizer" menu, and press "Enter" to execute it. Or, launch the "Database Manager" from anywhere on the unit by pressing "F1-T (dots-2-3-4-5)".
Database Terminology
A table contains at least one record, and a record consists of at least one field. You can specify attributes for each of the fields. In other words, a record is made up of a group of one or more fields, and a table is made up of one or more records.

When the "Database Manager" is started, it checks whether or not a table has been created. If no table has been created, a "Table Manager" dialog appears to take you through the process of creating a new table. If there is at least one table created, the "Search Records" dialog appears and the "Search" edit box is focused, so that you can search for data. To close the program while adding or searching a table, press "Space-z (dots 1-3-5-6)". Or you can use the menu. Press "Space-m (dots 1-3-4)" or F2 to open the menu. Move to "Exit" by pressing "Space-1" or "Space-4" (or up or down scroll button) repeatedly, and press "Enter". Or you can type "z (dots 1-3-5-6)" from the menu.
The general navigation keys for the ""Database Manager"" are as follows.
1. Moving among controls
Move to the previous control: Shift-Tab (Space-1-2) or Space-F3
Move to the next control: Tab (Space-4-5) or F3
2. Moving in a list box
Move to the previous list item: Space-1 or up scroll button
Move to the next list item: Space-4 or down scroll button
3. Changing the selection in a prompt box
Select the next value: Space-4, Space or down scroll button
Select the previous value: Space-1, Backspace or up scroll button

The menu in the "Database Manager" consists of the following items. You can open this menu by pressing "Space-m (dots 1-3-4)" or F2.

1. Table Manager: Create, delete, and modify tables, records, and their fields. When you start the "Database Manager" for the first time, the "Table Manager" dialog appears.
2. Add record: Add records to the current table.
3. Search records: Search records in the current table. You can also search each field in the table.
4. List of records found: Use this menu item to navigate a list of records found in the table by the previous search. You can delete or modify each record in the list. If you have not performed a search before you using this function, the message, "no items", is displayed.
5. Setting backup options: Select the method for backing up the database.
6. Backup database: Backup all database files used in the "Database Manager".
7. Restore database: Restore the previously backed up database files. 
8. Exit: Used to close the "Database Manager".

These menu items are explained in detail in the sections below.

8.3.1 Table Manager

Use the "Table Manager" dialog to create, delete, or modify a table. This dialog contains the following controls.
1. Table name list: Displays the name of created tables, and their order in the list.
2. Add table button: Use this option, to create a new table.
3. Modify table button: Use this option, to change the name of a table, or modify the structure of the table, by adding or deleting fields.
4. Delete table button: Use this option, to delete the table that you have selected in the table name list.
5. Set default table button: Use this option, to set the table that opens by default when you run the program.
6. Close button: After closing the "Table Manager" dialog, and returns you to your previous position in the program. When there is no table created, if you press "Enter" on the "Close" button, the "Database Manager" program is closed.
Move among these controls by pressing "tab (Space-4-5)" or "shift-tab (Space-1-2)".

8.3.1.1 Add Table

"Add table" is a dialog for creating a new table. This dialog contains "Table name" edit box, "created fields" list, "Add field" button, "Modify field" button, "Delete field" button, "Previous field" button, "Next field" button, "Confirm" button and "Cancel" button. Move among these controls by pressing "tab (Space-4-5)" or "shift-tab (Space-1-2)".
Suppose you want to create a table called "address book" which contains 4 fields: name, telephone, address, and memo. Create this table as follows.

1) In the "Table Manager" dialog, press "tab (Space-4-5)" to move to the "Add table" button, and press "Enter". Or just press "a (dot 1)" from the dialog.
2) The "Add Table" dialog appears, and the "Table name" edit box is focused.
3) Type "address book" and then press "tab (Space-4-5)".
4) The "created fields" list is focused. As you have not yet added fields, "no items" is displayed in the list. As you add fields to this table, they are added to this list box.
5) Press "tab (Space-4-5)" to move to the "Add field" button, and press "Enter". Or press the shortcut key, "a (dot 1)".
6) The "Add field" dialog is opened, and the "Field name" edit box is focused.
7) Type "name" and press "tab (Space-4-5)".
8) The "Field type" combo box is focused. Press "Space-4" or "Space-1" to move to "edit box", and press "tab (Space-4-5)".
9) The "Set primary key" check box is focused. To set the current field as the primary key, press "Space" to check it.
10) Press "tab (Space-4-5)" to move to the "Confirm" button, and press "Enter". Now, the "name" field has been added to the "address book" table.

To cancel adding the field, press "tab (Space-4-5)" once more to move to the "Cancel" button, and press "Enter". If you have added a new field, you get a message saying that a new field has been added. The "created fields" list is shown again. Now, "name" field appears in the list, with the form, "name (edit box, pri) 1/1". Since only one primary key exists in a table, if you have set a field as the primary key, the "Set primary key" check box is not shown in the "Add field" dialog when you add another field. 
Add the "telephone", "address", and "memo" fields by repeating steps 5 through 10 above. Note that you may want to set the "Field type" of the "telephone" field to "number", "address" to "edit box", and "memo" to "multi line edit box". Once you have added all of the fields you wish to add, press "tab (Space-4-5)" to move to the "Confirm" button, and press "Enter".
To change the name of a created field, move to the field name you want to change in the "created fields" list. Press "m (dots 1-3-4)" or "tab (Space-4-5)", and enter on the "Modify field" button. "Field name: (selected field name)" is displayed. Type the new name for the field and press "Enter". Though you can change the name of a field, it is not possible to change the properties of a field once it is created.
To delete a created field, press "Space-1" or "Space-4" repeatedly in the "created fields" list to move to the name of the field you want to delete. Press "tab (Space-4-5)" repeatedly to move to "Delete field" button and press enter or press "d (dots 1-4-5)", to activate the shortcut key for the "Delete field" button. You may also press "tab (Space-4-5)" repeatedly to move to the "Delete field" button and press "Enter".
To change the placement of a field in your table, move to the field that you want to change in the "created fields" list. Press "p (dots 1-2-3-4)" or "n (dots 1-3-4-5)". Or press "tab (Space-4-5)" and enter on the"Previous field" button or "Next field" button to change the location of the current field.
The "Add Table" dialog is closed, and the "table name" list box is shown again. The newly created table is added to this list, and "address book 1/1" is shown in the list. To close the "Table Manager" dialog, press "tab (Space-4-5) to move to the "Close" button, and press "Enter". Or press "Space-z (dots 1-3-5-6)" to close the dialog. Then, the "Search Records" dialog is opened, and the "name" field, the first field of the "address book" table, is shown. Here, type the name you want to search for.

8.3.1.2 Modify Table

"Modify table" is used to modify the name or structure of a created table. It contains the same controls as in the "Add Table" dialog. To modify a table, press "Space-m (dots 1-3-4)" or F2 to open the menu, and press "Enter" on "Table Manager". Or press the hotkey for "Table Manager", "Enter-t (dots 2-3-4-5)". When the "Table Manager" dialog is opened, the "table name" list is focused. Press "Space-1" or "Space-4" to move to the table that you want to modify, and press "m (dots 1-3-4)", the shortcut key for the "Modify table" button. Or press "tab (Space-4-5)" repeatedly to move to the "Modify table" button, and press "Enter". The "Modify Table" dialog appears. This table is the same as the "Add Table" dialog. The only difference is that the "Table name" edit box, and "created fields" list contain the information already stored in the table. You cannot change the name of a table.
To add additional fields, press "tab (Space-4-5)" to move to "Add field" and press "Enter". Type the new field name and press "Enter". To delete an already created field, press "Space-1" or "Space-4" repeatedly in the "created fields" list to move to the name of the field you want to delete. Press "tab (Space-4-5)" repeatedly to move to the "Delete field" button and press enter or press "d (dots 1-4-5)", to activate the shortcut key for the "Delete field" button. You can also press "tab (Space-4-5)" repeatedly to move to the "Delete field" button and press "Enter".
To change the order of a field in  your table, move to the field that you want to change in the "created fields" list. Press "p (dots 1-2-3-4)" or "n (dots 1-3-4-5)". Or press "tab (Space-4-5)" and enter on the "Previous field" button or "Next field" button.
To change the name of a created field, move to the field name you want to change in the "created fields" list. Press "m (dots 1-3-4)" or "tab (Space-4-5)", and enter on the "Modify field" button. "Field name: (selected filed name)" is displayed. Type the new name for the field and press "Enter".
Though you can change the name of a field, it is not possible to change the properties of a created field.

8.3.1.3 Delete table

Use this option to delete a table. To delete a table, Press "Space-m (dots 1-3-4)" or F2 to open the menu, and press "Enter" on "Table Manager". Or press "Enter-t (dots 2-3-4-5)", the hot key for opening the "Table Manager". When the "Table Manager" dialog is opened, the "Table name" edit box is focused. In this list box, move to the name of the table you want to delete by pressing "Space-4" or "Space-1" repeatedly, and press "d (dots 1-4-5)", the shortcut key for the "Delete table" button. Or press "tab (Space-4-5)" repeatedly to move to the "Delete table" button, and press "Enter". You are prompted, "Delete table? Yes". To delete press "Enter". To cancel, press "Space" to select "No", and press "Enter".

8.3.1.4 Set Default Table

When you set a table as the default table, each time the "Database Manager" is started, this table is displayed and you are placed in the search dialog. If you have created more than one table and you use one of them more frequently than the others, it may be convenient for you to set this table as the default table. If no table is set as the default table, the last table used is displayed when opening the "Database Manager". 
To set a table as the default table, press "Space-m (dots 1-3-4)" or F2 to open the menu, and press "Enter" on table manager. You can also press "Enter-t (dots 2-3-4-5)", the hot key for opening the "Table Manager". The "Table Manager" dialog appears, and the "table name" list is focused. In this list, press "Space-4" or "Space-1" repeatedly to move to the name of the table you want to set as the default table. Then press "s (dots 2-3-4)", the shortcut key for the Set default table" option. Or press "tab (Space-4-5)" repeatedly to move to the "Set default table" button and press "Enter". Or simply press "Enter" on the name of the table in the "table name" list. The Braille Sense U2 MINI announces that the table is set as the default table, and the "Table Manager" dialog is closed.

8.3.2 Add Record

 Use this option to add information to a table that you have created. When the "Database Manager" is started, the "Search Records" dialog is opened. To open the "Insert a New Record" dialog, press "Space-m (dots 1-3-4)" to open the menu, and press "Enter" on "Insert a New Record". Or press "Enter-i (dots 2-4)" from the dialog. 
Think of a record as a collection of information (fields) for an object (record). Let's consider the "address book" table you created in the previous section. YOU can add records to this table using the method described below:
1) Press "Space-m (dots 1-3-4)" or F2 to open the menu, and press "Enter" on "Insert a New Record". Or press "Enter-i (dots 2-4)" from the records list.
2) The "name" field, the first field in the "address book" table, is shown. Type the name of the person for whom you want to create a record, and press "tab (Space-4-5)".
3) The "telephone" field is focused. Type the person's phone number. Since this field is a "number" field, a limited set of characters including numbers and hyphen is available. Enter a number without the number sign. If you press "Space" instead of ?(hyphen), the hyphen is entered.
4) Press "tab (Space-4-5)" to move to the "address" field. Type the address.
5) Press "tab (Space-4-5)" to move to the "memo" field. Since this field is a "multi edit box", you can type multiple lines of text. To start a new line, press "Enter".
6) Press "tab (Space-4-5)" to move to the "Confirm" button. If you press "Enter", the record is added to the table. If you do not want to save the record you have created, press "tab (Space-4-5)" once more to move to the "Cancel" button, and press "Enter". Or press "Space-e (dots 1-5)".
If you have added a record, the "name" field is focused again so you can add another record. 
To go back to the "Search Records" dialog, press "Enter-s (dots 2-3-4)". To open the "Table Manager" dialog, press "Enter-t (dots 2-3-4-5)". If you open these dialogs while entering a record, you are asked to save the record. Select "Yes" or "No" by pressing "Space" or "Backspace", and press "Enter". If you select "Yes", the record is saved, and if you select "No", it is not saved and the specified dialog is opened. If you select "Cancel", the dialog is not opened.

8.3.3 Search Records

Once you have added records, you will likely want to access this information in an efficient manner. To search for information in your records, use the "Search Records" dialog. To open the "Search Records" dialog, press "Space-m (dots 1-3-4)" and press "Enter" on "Search Records". Or press "Enter-s (dots 2-3-4)". The "Search Records" dialog is opened, and the first field of the table is focused. Type the text that you want to search for. 
Using the Address Book example, the focused field is the "name" field. Thus, type a person's name in the edit box to look up "/her  record. If you have several records under the same name, you may wish to further specify the record you are looking for. To search for records using content from more than one field, press "tab (Space-4-5)" to move to another field. Type the text to search for in this field, and press "Enter". 
The "List of Records Found", or rather, records that matched your search, is opened. In the "List of Records Found", each record is shown in the following form. "(the name of the first field) : (other information in the record) xx/yy". "yy" is the total number of records found, and "xx" is the order of the current record in the list. If no record is found, you are informed, "No records found", and the current field is shown again, so you can type another search queery. Move through the "List of Records Found" as follows.

1. Move by record
Move to the next record: Space-4 or down scroll button
Move to the previous record: Space-1 or up scroll button
Move to the last record: Space-4-5-6
Move to previous same field different record: Space-3
Move to next same field different record: Space-6
Move to the first record: Space-1-2-3
2. Move among the fields in a record
Move to the next field: Space-5
Move to the previous field: Space-2
Move to the last field: Space-4-6
Move to the first field: Space-1-3

From the "List of Records Found", to search for new text, press "Enter-s (dots 2-3-4)" to open the "Search Records" dialog again. Type the new text you want to search for and press "Enter".

To delete a record, press "Space-1" or "Space-4" to move to the record, and press "Space-d (dots 1-4-5)" from any of the fields in the record. You are asked if you really want to delete the record. Select "Yes" or "No" by pressing "Space" or "Backspace". If you press "Enter" after selecting "Yes", the record is deleted, and if you select "No", the deletion is canceled. 
To search for records in another table, press "Enter-t (dots 2-3-4-5)" to open the "Table Manager" dialog, and press "Enter" on the name of the table you want to open.
To change the content of a record, select the record by pressing "Space-1" or "Space-4" repeatedly. And press "Enter-m (dots 1-3-4)" from any field in the record. The same dialog as the "Insert a New Record" dialog is opened. To change the content of a field, move to the field by pressing "tab (Space-4-5)", type the new content, and press "Enter". To save the modifications, press "Enter" after typing new content for all the fields you want to change. Or move to the "Confirm" button by pressing "tab (Space-4-5)" repeatedly, and press "Enter". To cancel modification of the record, press "tab (Space-4-5)" once more to move to the "Cancel" button and press "Enter".

8.3.4 List of Records Found

The "List of Records Found" appears when the queery you typed in the "Search Records" function produces results. While using the "Insert a New Record" or "Search Records" dialog, to go to the "List of Records Found", press "Space-m (dots 1-3-4)" or F2 to open the menu, and press "Enter" on "List of Records Found". Or  press "Enter-r (dots 1-2-3-5)".

8.3.5 Setting Backup Options

You can backup your database file, manually using the "Backup Database" function. You may also backup your database file automatically by using the "Set Backup Options". To activate the "Set Backup Options" function, press "Space-m (dots 1-3-4)" or "F2" to open the menu. Press "Space-4" or "Space-1" repeatedly to move to "Set Backup Option". Press "Enter". Or, press "e (dots 1-5)" from the menu to go to "Set Backup Option". You can also activate the function directly by pressing "Enter-e (dots 1-5)".
The "Backup Options" dialog has three controls: "Backup mode" radio button, a "Confirm" button, and a "Cancel" button. Move among the controls by pressing "tab (Space-4-5)" or "shift-tab (Space-1-2)". To switch among the radio buttons, press "Space-1", "Backspace", "Space-4", or "Space".
The "Backup mode" has three radio buttons: "Manual backup", "Always backup changes when exiting", and "prompt to backup changes when exiting".

1. If you select the "Manual backup", it does not create a new backup file even if there are changes in the database. In this case, you can only create a new backup file by using the "Backup Database" menu.
2. If you select the "Always backup changes when exiting", a new backup file is automatically created on exit if you modify or add to the database. 
3. If you select the "Prompt to backup changes when exiting", if you have modified or added to the database, you are prompted, "Backup changes? Yes" when you exit the "Database Manager". If you press "Enter" on "Yes", it automatically creates a new backup file and exits the "Database Manager". If you press "Space-4" once and press "Enter" on "No", it exits without creating a new backup file.

To change the backup mode, press "Enter" after focusing on one of the three radio buttons. Or, press "Enter" on "Confirm" after moving to it by pressing "tab (Space-4-5)". The default backup mode is set to "Prompt to backup changes when exiting".

8.3.6 Backup Database

If a hard reset is performed, or if your battery dies, all of the data in the "Database Manager" is lost. Thus, it is very important that you create a backup file every time you make a change to the Database file. To go to "Backup Database", open the menu by pressing "Space-m (dots 1-3-4)" or "F2". Use "Space-1" or "Space-4", to locate "Backup Database". Press "Enter". You can also press "u (dots 1-3-6)" from the menu to get to "Backup Database". Or, press "Enter-u (dots 1-3-6)" to activate this function directly.
If you already have a backup file, you are prompted, "Backup changes? Yes". If you have made any changes to your database file, press "Enter" to create a new backup file. To keep the previous backup file, press "Space", to navigate to "No", and press "Enter" on it. When you create a backup file in your "Database Manager", a new backup file with the extension SDF is saved. The name of the backup file is "UserDatabase.sdf"

8.3.7 Restore Database

To restore the database file after a hard reset, press "Space-m (dots 1-3-4)" or "F2" to open the menu, and use the up and down scroll buttons to locate "Restore Database". Press "Enter". Or, press "r (dots 1-2-3-5)" from the menu. You can also press "Enter-o (dots 1-3-5)" to activate this function directly.
If you activate the "Restore Database" function, and you already have a database file, you are prompted, "Database file already exists. Restore? Yes". If you press "Enter", the backup database file is restored to the current database file. To cancel, press "Space" and press "Enter". 

8.3.8 Importing and Exporting CSV

"CSV" is the acronym for Comma Separated Value. A CSV file is used for the digital storage of data structured in a table form, with the information in the various columns separated using commas. The "Database Manager" can import a CSV file created using Excel or other programs and can also output data to a CSV file.

8.3.8.1 Import from CSV
You can import the data from a CSV file in to the "Database Manager", using this function. You can execute this function, when you are in "Add mode" in the "Database Manager". In other words, when you are in the process of adding records.

8.3.8.1.1 Executing Import CSV"
To execute "Import from CSV", follow these steps:
1) Press "Space-m (dots 1-3-4)" or "F2" to open the menu.
2) Press "Space-4" to move to "Import from CSV" and press "Enter". Or press "X (dots-1-3-4-6)" 
You can also activate this function by pressing "Backspace-X (dots-1-3-4-6)".

8.3.8.1.2 Import from CSV Controls
1. "File name" edit combo box
2. "Confirm" Button
3. "Cancel" Button
4. "Path search" list
You can move among the controls by pressing "Tab ("Space-4-5")" or "Shift-Tab ("Space-1-2")".
You are prompted for the "File name". Type the name of the file you want to import in the edit box. 
Or, you can press "Shift-Tab (Space-1-2)" to move to the "Path Search" list. Navigate to the folder that contains the CSV file. For example, if the CSV file is located in the download folder under the flashdisk, press "Enter" on the download folder to open it.
After selecting the file, press "Enter". Or press "Tab (Space-4-5)" move to "Confirm" and press "Enter".
Import of the CSV file is initiated.

8.3.8.1.3 Adding the data from the CSV file to the "Database Manager"

When the CSV file is imported, "First field: unused 1/xx" is displayed. 
1) Unused
2) Field name list of CSV file
3) "Allow fields in first record"
4) "Confirm"
5) "Cancel"
By pressing "Tab (Space-4-5)" or "Shift-Tab (Space-1-2)", you can move among the controls.
By pressing "Space-1" or "Space-4", you can move among the items in "Unused" and "Field name list in the CSV file".
For example, to add the CSV file data for an address file to the "Database Manager", follow these steps:
1) On "Last name: unused 1/xx", press "Space-1" or "Space-4". Move to the field of the CSV file that you want to import to the "Last name" field. 
For example, there might be 5 fields like, "Name", "Company name", "title", "Company address" and "Company zip code" in the CSV file. "Last name: unused 1/6" is displayed. To import the value of the "Name" field from the CSV file, press "Space-4" and move to "Name". Then Braille Sense U2 MINI displays "Last name: Name 2/6" on the Braille display. If there is no field value from the CSV file to import, leave the field "unused".
If you set "First name" and "Company name", as "unused" you are prompted, "Must select one or more of first name and company name". You must select a value from the CSV file for "First name" and/or "Company name".
2) After setting your preferences, press "Tab (Space-4-5)" to move to other field such as "Group", "Company", and "Title" etc.
3) Press "Tab (Space-4-5)", move to "Allow fields in first record". You can change the setting, by pressing "Space". When you import the CSV file, you can choose whether the data from the CSV file for each field should be imported using this option. Some CSV files may contain data that is not equivalent to any of the fields in the "Database Manager", or you may simply not wish to import certain pieces of information.   
4) Press "Tab (Space-4-5)", move to "Confirm". 
5) Press "Enter" on the "Confirm" button.
6) Press "Enter". The data imported from the CSV file should now appear among your records.

To cancel this function, press "Tab (Space-4-5) to move to "Confirm" and press "Enter". Or press "Space-z (dots 1-3-5-6)".

8.3.8.2 Exporting CSV
You can export the data from the "Database Manager" as a CSV file, using this function. 

8.3.8.2.1 Executing the "Export To CSV" function
Note: you must be placed in a list of found records to activate this function. 
To execute the "Export to CSV" function, follow these steps:
1) Press "Space-m (dots 1-3-4)" or "F2" to open the menu.
2) Press "Space-1" or "Space 4" and move to "Export to CSV".
3) Press "Enter". Or press "x (dots 1-3-4-6)".
You can execute this function directly by pressing "Backspace-x (Dots 1-3-4-6)".

8.3.8.2.2 Saving a CSV File.
The "Export to CSV" dialog contains the following items:
1. "File name" edit combo box
2. "Confirm" Button
3. "Cancel" Button
4. "File storage" list
You can move among the controls by pressing "Tab ("Space-4-5")" or "Shift-Tab ("Space-1-2")".

You are prompted, "File name".  Type a file name for the exported data. Press "Tab (Space-4-5)", to move to "Confirm".  Press "Enter".
The file is saved in the "Flashdisk". 
To cancel this function, press "Tab (Space-4-5)" to move to "Cancel" and press "Enter". Or press "Space-z (dots 1-3-5-6)".
To change the location where the CSV file is saved, follow these steps:
1) Press "Space-m (dots 1-3-4)" or "F2" to open the menu.
2) Press "Space-1" or "Space-4", to move to "Export to CSV".
3) Press "Enter". Or press "x (dots 1-3-4-5)".
4) "File name" is displayed.
5) Press "Tab (Space-4-5)", to move to the file list. Use normal file and folder navigation commands to choose a different location for saving the CSV file.  
6) Press "Tab" to move to "Confirm".
7) Press "Enter" on the "Confirm" button. The file is saved in the new location.

8.3.9 Creating a table from CSV

In addition to importing CSV data into existing tables, you can create a table from a CSV file. You can activate this function from anywhere in the "Database Manager". 

8.3.9.1 Executing Create from CSV
To execute this function, follow these steps:
1) Press "Space-m (dots 1-3-4)" or "F2" to open the menu.
2) Press "Space-1" or "Space 4" and move to Create Table from CSV".
3) Press "Enter". Or press "N (dots-1-3-4-5)".
You can execute this function directly by pressing "Enter-x (Dots 1-3-4-6)".
You are prompted for the file name of the CSV you wish to use to create the table. Type it in the edit box, or "Backspace" to the File List and use normal file navigation commands to select the file and press "Enter".

8.3.9.2 Creating the table.
When you have chosen the CSV file from which you want to create the table, Braille Sense announces, "File successfully loaded" and displays the "Table creation" dialog. This dialog consists of a "Table name" edit box" followed by combo boxes for each of the fields in the CSV file, "Allow fields in first record" check box, a "Confirm" button, and a "Cancel" button. You can move among the controls by pressing "Tab ("Space-4-5")" or "Shift-Tab ("Space-1-2")".
Type your desired name for the table in the edit box. Tab to the first field in the CSV file, and use "Space-1" and "Space-4 to move among your options for defining this field. Note: fields are determined by information from the first line of the CSV file. Be sure the first line contains field information for correct and sensible importing of the data.
The options in the field definition combo box are: Unused, Edit Box, Number, Computer Edit Box, Multi-Line Edit Box, Date, Time and Check Box. If you do not wish to import the information in the current field as part of the data set, choose the "Unused" item. If you wish to import the information, navigate to the type of form control most appropriate for the information in that field. For example, if the field contains a serial number or phone number, choose "Number". If the field contains e-mail addresses or web addresses, choose "Computer Edit Box". Tab to each of the fields in your CSV file and repeat this process.
When you finished defining the characteristics of the fields, Tab to the "Allow fields in first record" and press "Space" to toggle the check box to your desired setting. Because the first line of a CSV file often contains field titles rather than actual data, this option is unchecked by default.
When you have finished defining how your table should be created, Tab to the "Confirm" button and press "Enter". If you wish to cancel the table creation, "Press "Enter" on the "Cancel" button.


8.3.10 Hot Keys for "Database Manager"

Add record: Enter-i (dots 2-4)
Search records: Enter-s (dots 2-3-4)
Table manager: Enter-t (dots 2-3-4-5)
List of records found: Enter-r (dots 1-2-3-5)
Set backup options: Enter-e (dots 1-5)
Backup database: Enter-u (dots 1-3-6)
Restore database: Enter-o (dots 1-3-5)

1. Move by controls
Move to the next control: Tab (Space-4-5 or F3)
Move to the previous control: Shift-Tab (Space-1-2 or Space-F3)
2. Move in a list box
Move to the next list item: Space-4 or down scroll button
Move to the previous list item: Space-1 or up scroll button
3. Select your answer in a prompt box
Move to the next answer: Space-4, Space, or down scroll button
Move to the previous answer: Space-1, Backspace, or up scroll button
4. Move in the "list of records found"
Move to the next record: Space-4 or down scroll button
Move to the previous record: Space-1 or up scroll button
Move to the last record: Space-4-5-6
Move to the first record: Space-1-2-3
Move to the next field: Space-5
Move to the previous field: Space-2
Move to the last field: Space-4-6 
Move to the first field: Space-1-3 
Move to previous same field different record: Space-3
Move to next same field different record: Space-6